City Commission Minutes 09-12-2017

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     CITY OF MUSKEGON
       CITY COMMISSION MEETING
       SEPTEMBER 12, 2017 @ 5:30 P.M.
   MUSKEGON CITY COMMISSION CHAMBERS
  933 TERRACE STREET, MUSKEGON, MI 49440


                                   MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, September 12, 2017.
George Monroe, from Evanston Avenue Baptist Church, opened the meeting
with prayer, after which the Commission and public recited the Pledge of
Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present:    Mayor Stephen J. Gawron, Vice Mayor Eric Hood, Commissioners
Ken Johnson, Debra Warren, Byron Turnquist, Willie German, Jr., and Dan
Rinsema-Sybenga, City Manager Franklin Peterson, City Attorney John Schrier,
and City Clerk Ann Meisch.
INTRODUCTIONS/PRESENTATION:
      A. Presentation of 2017 Beautification Awards
Recipients of the Residential and Business 2017 Neighborhood Beautification
Awards were recognized for their effort in making the city a beautiful place.
Those present were presented with a Certificate of Recognition.
2017-73     CONSENT AGENDA:
      A. Approval of Minutes City Clerk
SUMMARY OF REQUEST: To approve minutes of the August 22, 2017 Regular City
Commission Meeting.
FINANCIAL IMPACT:        None.
BUDGET ACTION REQUIRED:          None.
STAFF RECOMMENDATION:            Approval of the minutes.
      B. Supplemental MERS Contribution Finance
SUMMARY OF REQUEST: For the fiscal year that ended June 30, 2017, staff
conservatively budgeted for pension costs. During the course of fiscal year 2016-
17, changes were made to the Non Union group along with the Police Patrol

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and the SEIU group that lower the City’s required payment costs. The amount
the City was expensing each pay period for our pension costs was not adjusted,
this created a surplus. At this time staff believes it is appropriate to take this
opportunity to make a $379,042.54 supplemental payment (above the actuarial
computed amount) to MERS. This is money that the City would be required to
pay MERS eventually. Paying early, while the City is in a position to do so, may
help ease some pressure on future city budgets.
FINANCIAL IMPACT:         $379,042.54 supplemental payment to MERS.
$379,042.54 will be paid from monies already set aside for MERS in the collector
fund.
BUDGET ACTION REQUIRED:         None.
STAFF RECOMMENDATION:        Authorize staff to make a supplemental
$379,042.54 payment to MERS no later than October 31, 2017.
      C. MERS Benefit Window City Manager
SUMMARY OF REQUEST: Staff is requesting to open a F53(25) Benefit Window in
Division 1 of the MERS Defined Benefit Pension Program. The traditional benefit in
this division is F55(25). The window would allow division members to retire up to
two years earlier than currently allowed. The Benefit Window would be open
from September 1, 2017 through October 31, 2017. Two employees could
become eligible at a total cost of $35,883.
FINANCIAL IMPACT:        $35,883
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION:       Approve the MERS Defined Benefit Plan Adoption
Agreement to include a temporary benefit of F53(25) from September 1, 2017
through October 31, 2017.
      D. Vinyl Siding Installer Contracts for Fiscal Year 2017   Community &
         Neighborhood Services Department
SUMMARY OF REQUEST: To authorize Community and Neighborhood Services to
enter into a contract with JR Tucker Construction to install vinyl siding at an
agreed price of $52.00 per building square for the Vinyl Siding Program’s 2017
fiscal year.
FINANCIAL IMPACT:     Funding will be disbursed from the July 1, 2017 – June
30, 2018 Community Development Block Grant Vinyl Siding fund.
BUDGET ACTION REQUIRED:         None at this time.
STAFF RECOMMENDATION:           To approve the request.
COMMITTEE RECOMMENDATION:             The funding for the Vinyl Siding Program
was approved by the Citizen’s District Council during the 2017 CDBG Grant
process.

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      E. Vinyl Siding Supplier Contract for Fiscal Year 2017      Community &
         Neighborhood Services Department
SUMMARY OF REQUEST: To authorize Community and Neighborhood Services to
enter a new contract with Keene Lumber Company to be the Vinyl Siding
Supplier for the 2017 fiscal year. Keene Lumber has agreed to honor the existing
contract price of $46.95 per building square for standard siding.
FINANCIAL IMPACT:     Funding will be disbursed from the July 1, 2017 – June
30, 2018 Community Development Block Grant Vinyl Siding fund.
BUDGET ACTION REQUIRED:        None at this time
STAFF RECOMMENDATION:          To approve the request.
COMMITTEE RECOMMENDATION:             The funding for the Vinyl Siding Program
was approved by the Citizen’s District Council during the 2017 CDBG Grant
process.
      F. Police Detective Vehicle     DPW/Equipment
SUMMARY OF REQUEST: Authorize staff to purchase one Chevy Impala from
Berger Chevrolet, the Mi-Deal State contract holder. This will replace the oldest
detective vehicle currently being used.
FINANCIAL IMPACT:        $23,612.00
BUDGET ACTION REQUIRED:        None. Amount is what was budgeted.
STAFF RECOMMENDATION:          Authorize staff to purchase one Chevy Impala
from Berger Chevrolet.
      G. Leaf Vac        DPW/Equipment
SUMMARY OF REQUEST: The Equipment Division is requesting permission to
purchase one (1) Leaf Vac coming from Fredrickson Equipment Supply, the sole
source dealer for this brand of equipment. Cost for this vac is $29,000.00 coming
from the Equipment Division Fund.
FINANCIAL IMPACT:        $29,000.00
BUDGET ACTION REQUIRED:        None. Amount is what was budgeted.
STAFF RECOMMENDATION:         Authorize staff to purchase one Leaf Vac from
Fredrickson Equipment Supply, the sole source dealer for this brand of
equipment.
      H. Water Main Purchase and Installation          Department of Public Works
SUMMARY OF REQUEST: Authorize staff to purchase and install an 8 inch water
main in the alley between Sherman and LeTart from Torrent to McCracken. This
project will replace an existing 2 inch galvanized main that has been repaired
multiple times. The City of Muskegon Water Department will install the water
main using our in-house workforce. Pipe and appurtenances ($18,316.75) will be

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purchased from Etna Supply, excavator rental ($2,906.00) from MacAllister Cat
and contract trench dewatering ($7,800.00) to Dewind Wells & Dewatering.
FINANCIAL IMPACT:        The total cost for material, equipment rental and
dewatering is $29,022.75
BUDGET ACTION REQUIRED:         None at this time. Expenditure will be addressed
during the 1st quarter reforecast.

STAFF RECOMMENDATION:          Approve material purchase from Etna Supply,
excavator rental from MacAllister Can, and dewatering from Dewind Wells &
Dewatering.
Motion by Commissioner Rinsema-Sybenga, second by Commissioner Johnson,
to approve the consent agenda as presented, except items I, J, and K.
ROLL VOTE: Ayes: Turnquist, Johnson, Gawron, Hood, Warren German, and
           Rinsema-Sybenga
            Nays: None
MOTION PASSES
2017-74    ITEMS REMOVED FROM THE CONSENT AGENDA
      I. Selection of the Consultants for the Imagine Muskegon Lake Plan
         Planning & Economic Development
SUMMARY OF REQUEST: Imagine Muskegon Lake will be a conceptual plan that
focuses on how to better utilize and connect all of the great assets on the
Muskegon Shoreline. Staff interviewed three consultants in August and have
recommended Nederveld/Williams & Works for selection. Their proposal includes
two key stakeholder meetings and one general public workshop. It is
anticipated that the plan will be finalized before the end of the calendar year.
Staff is recommending these firms because of their experience on similar
waterfront projects and also on previous work done for the City, including the
City’s Form Based Code implementation in 2015.
FINANCIAL IMPACT:        None
BUDGET ACTION REQUIRED:        The total cost for the consultants is $40,000. The
City will be covering $9,000 and the rest will be covered by grants.
STAFF RECOMMENDATION:           To approve the selection of Nederveld/Williams &
Works and authorize staff to sign the contract.
Motion by Commissioner Johnson, second by Commissioner Warren, to approve
the selection of Nederveld/Williams & Works and to authorize staff to sign the
contract.
ROLL VOTE: Ayes: Johnson, Gawron, Hood, Warren German, Rinsema-Sybenga,
           and Turnquist


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            Nays: None
MOTION PASSES
      J. Fund Transfer   City Manager
SUMMARY OF REQUEST: FY 2016-17 finished slightly stronger than anticipated. In
particular, the police department was nearly $800,000 under budget and
revenues associated with income taxes and rental registrations were up. The net
result is an anticipated one-time surplus in the General Fund equal to nearly $1.2
Million. Staff is recommending that $1 Million be transferred to the Public
Improvement Fund in preparation for a number of anticipated capital needs.
FINANCIAL IMPACT:        None
BUDGET ACTION REQUIRED:       Amend the 2016-17 Budget to transfer $1 Million
from the General Fund to the Public Improvement Fund.
STAFF RECOMMENDATION:         Approve the transfer of $1 Million from the
General Fund to the Public Improvement Fund.
Motion by Commissioner German, second by Vice Mayor Hood, to approve the
transfer of $1 Million from the General Fund to the Public Improvement Fund.
ROLL VOTE: Ayes: Gawron, Hood, Warren German, Rinsema-Sybenga, Turnquist,
           and Johnson
            Nays: None
MOTION PASSES
      K. GVSU Affiliate Agreement      City Manager
SUMMARY OF REQUEST: Enter into an affiliate agreement with GVSU to
accommodate Commissioner Warren’s continued education in the Clinical
Dietetics Program.
FINANCIAL IMPACT:        None
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION:           Approve the affiliate agreement with Grand
Valley State University.
Motion by Commissioner Warren, second by Commissioner Rinsema-Sybenga,
to approve the affiliate agreement with Grand Valley State University.
ROLL VOTE: Ayes: Hood, Warren, German, Rinsema-Sybenga, Turnquist,
           Johnson, and Gawron
            Nays: None
MOTION PASSES



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2017-75   PUBLIC HEARINGS:
      A. 2016 Consolidated Annual Performance Evaluation Report (CAPER)
         Community and Neighborhood Services Department
          http://www.muskegon-mi.gov/cresources/Public%20Comment%20CAPER.pdf

SUMMARY OF REQUEST: To conduct a public hearing of the 2016 CAPER
projects funded through CDBG and HOME allocations to the City of Muskegon
Community and Neighborhood Services Department.
FINANCIAL IMPACT:         None
BUDGET ACTION REQUIRED:          None
STAFF RECOMMENDATION:       To submit the 2016 CAPER, including any public
comments received during the 15 day comment period ending September 19,
2017.
PUBLIC HEARING COMMENCED: No public comments were received.
Motion by Commissioner Johnson, second by Commissioner Rinsema-Sybenga,
close the public hearing and submit the 2016 CAPER, including any public
comments received during the 15 day comment period ending September 19,
2017.
ROLL VOTE: Ayes: Warren, German, Rinsema-Sybenga, Turnquist, Johnson,
           Gawron, and Hood
             Nays: None
MOTION PASSES
      B. Amendments to the Downtown Development Plan and Tax Increment
         Finance Plan of the City of Muskegon Planning & Economic
         Development
SUMMARY OF REQUEST: To hold a public hearing and approve the
amendments to the Downtown Development Plan and Tax Increment Finance
Plan, which includes removing certain parcels from the plan and adding other
certain parcels into the plan. The amendments also include extending the
duration of the plan until October 1, 2042.
FINANCIAL IMPACT:         It is anticipated that the Downtown Development
Authority will capture increased values with future development.
STAFF RECOMMENDATION:            To approve the plan amendments.
COMMITTEE RECOMMENDATION:        The Downtown Development Authority
unanimously approved the plan amendments at their August 8, 2017 meeting.
PUBLIC HEARING COMMENCED: No public comments were received.
Motion by Commissioner Rinsema-Sybenga, second by Commissioner Johnson,

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close the public hearing and approve the plan amendments.
ROLL VOTE: Ayes: German, Rinsema-Sybenga, Turnquist, Johnson, Gawron,
           Hood, and Warren
           Nays: None
PUBLIC PARTICIPATION: Public comments were received.
ADJOURNMENT: The City Commission Meeting adjourned at 6:57 p.m.


                                         Respectfully Submitted,




                                         Ann Marie Meisch, MMC, City Clerk




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