City Commission Minutes 11-28-2017

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     CITY OF MUSKEGON
       CITY COMMISSION MEETING
       NOVEMBER 28, 2017 @ 5:30 P.M.
   MUSKEGON CITY COMMISSION CHAMBERS
  933 TERRACE STREET, MUSKEGON, MI 49440


                                MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, November 28, 2017.
Pastor Tim Cross, Living Word Church, opened the meeting with prayer, after
which the Commission and public recited the Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present:     Mayor Stephen J. Gawron, Vice Mayor Eric Hood, Commissioners
Ken Johnson, Byron Turnquist, Willie German, Jr., Debra Warren, and Dan
Rinsema-Sybenga, City Manager Frank Peterson, City Attorney John Schrier, and
City Clerk Ann Meisch.
HONORS AND AWARDS:
     A. City of Muskegon – Years of Service Awards Certificates of
        Appreciation were presented to those employees that were in
        attendance.
     B. Recognition of Fall 2017 Citizen’s Police Academy Graduates
        Citizens that participated in the Fall 2017 Citizen’s Academy were
        recognized by the Director of Public Safety, Jeff Lewis, the Mayor, and
        the City Commission, and were presented with resolutions
        commending them for their commitment.
2017-93    CONSENT AGENDA:
     A. Approval of Minutes City Clerk
SUMMARY OF REQUEST: To approve minutes of the November 13, 2017
Worksession Meeting and the November 14, 2017 Regular Meeting.
FINANCIAL IMPACT:      None
BUDGET ACTION REQUIRED:       None
STAFF RECOMMENDATION:         Approval of the minutes.
     B. Scanning Services     City Manager

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SUMMARY OF REQUEST: This past summer, the City engaged with Alcogare LLC
to scan a number of documents for digital archiving and storage. The scanning
was completed on a per-sheet basis. Many of the documents were old building
plans and site plans – the total quantity was unknown at the onset of the
process. Upon completion, a total of 64,883 documents had been scanned at a
cost of $18,072.65. Staff is seeking formal approval to expense the $18,072.65.
FINANCIAL IMPACT:        $18,072.65 in general fund expenses.
BUDGET ACTION REQUIRED:         None at this time. The expenses will be included
in the budget reforecast.
STAFF RECOMMENDATION:           Authorize $18,072.65 in document scanning and
archiving costs.
Motion by Commissioner Johnson, second by Commissioner German, to
approve the consent agenda as presented, except Item C.
ROLL VOTE: Ayes: Warren, German, Rinsema-Sybenga, Turnquist, Johnson,
           Gawron, and Hood
            Nays: None
MOTION PASSES
      C. Sale of Parking Lot    City Manager
SUMMARY OF REQUEST: The City Commission previously authorized the City
Manager to enter into an agreement to sell Pigeon Hill Brewing a portion of the
city-owned parking lots on Shoreline Drive to accommodate the company’s
expansion plans. The agreement originally called for Sub-Parcels 1 and 2
(collectively Parcel A) to be sold to Pigeon Hill Brewing and Sub-Parcel 3 (now
identified as Parcel B) to be retained by the City of Muskegon. Upon completion
of the formal property survey, it was determined that the size of Parcel A is now
insufficiently sized to accommodate Pigeon Hill’s expansion. Parcel B is
sufficiently sized to accommodate the expansion. Accordingly, staff is asking the
City Commission to amend the original purchase agreement by replacing
Parcel A with Parcel B, which would leave Parcel A in the city’s ownership and
place Parcel B in Pigeon Hill Brewing’s ownership.
FINANCIAL IMPACT:        None
BUDGET ACTION REQUIRED:         None
STAFF RECOMMENDATION:       Authorize City Manager to sign the purchase
agreement and proceed with the sale of Parcel B.
Motion by Commissioner Warren, second by Commissioner Johnson, to
authorize the City Manager to sign the purchase agreement and proceed with
the sale of Parcel B.
ROLL VOTE: Ayes: German, Rinsema-Sybenga, Turnquist, Johnson, Gawron,

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            Hood, and Warren
            Nays: None
MOTION PASSES
2017-95     NEW BUSINESS:
      A. Concurrence with the Housing Board of Appeals Notice and Order to
         Demolish the Following:   Public Safety
          638 Oak Avenue
SUMMARY OF REQUEST: This is to request that the City Commission concur with
the findings of the Housing Board of Appeals that the structure located at 638
Oak Avenue is unsafe, substandard, a public nuisance and that it be
demolished within thirty (30) days. It is further requested that administration be
directed to obtain bids for the demolition of the structure and that the Mayor
and City Clerk be authorized and directed to execute a contract for demolition
with the lowest responsible bidder or staff may issue infraction tickets to the
owner, agent or responsible party if they do not demolish the structure.
FINANCIAL IMPACT:        General Funds
BUDGET ACTION REQUIRED:        None
STAFF RECOMMENDATION:            To concur with the Housing Board of Appeals
decision to demolish all structures on the property.
Motion by Commissioner German, second by Commissioner Warren, to concur
with the Housing Board of Appeals decision to demolish all structures on the
property.
ROLL VOTE: Ayes: Rinsema-Sybenga, Turnquist, Johnson, Gawron, Hood,
           Warren, and German
            Nays: None
MOTION PASSES
PUBLIC PARTICIPATION: No comments were received from the public.

ADJOURNMENT: The City Commission Meeting adjourned at 6:13 p.m.
                                             Respectfully Submitted,




                                             Ann Meisch, MMC, City Clerk




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