City Commission Worksession Agenda 12-07-2015

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                              CITY OF MUSKEGON
                        CITY COMMISSION WORKSESSION

                           Monday, December 7, 2015
                                   5:30 p.m.
                           City Commission Chambers

                                    AGENDA



1. 2nd Amendment to Agreement with Muskegon Lakefront, LLC

2. Proposed Amendment to Purchasing Policy

3. 2016 Salary Schedule and Fringe Benefits for Non-Represented Employees

4. Any Other Business

5. Adjournment
                                CITY COMMISSION MEETING

Date:         November 24, 2015

To:           Honorable Mayor and City Commissioners

From:         Frank Peterson, City Manager

Re:           2nd Amendment to Agreement with Muskegon Lakefront, LLC

SUMMARY OF REQUEST: Muskegon Lakefront LLC has asked for an extension to the agreement
entered into on November 30, 2007. The purpose of the agreement is to provide time for the
group to pay the 2013 and 2014 taxes, and to begin marketing the property for other lakefront
uses. This amendment will extend the terms of the original agreement to March 31, 2016. In
exchange for the amendment, the City will place its outstanding special assessment onto the
tax roll immediately, while Muskegon Lakefront LLC will immediately pay the outstanding 2013
property taxes and begin making regular monthly payments on the 2014 property taxes.
Muskegon Lakefront LLC will also begin marketing the property for development independent
from casino development.

FINANCIAL IMPACT: None.

BUDGET ACTION REQUIRED: None

STAFF RECOMMENDATION: Staff recommends approving the 2nd Amendment to the
Agreement with Muskegon Lakefront, LLC.


COMMITTEE RECOMMENDATION:




O:\CLERK\COMMON\WORD\AGENDA ITEMS FOR NEXT MEETING\11242015\09_MGR_SMART ZONE
ASSESSMENT 2ND AMENDMENT.DOCX
                         SECOND AMENDMENT TO AGREEMENT

        The Second Amendment to the Agreement between the City of Muskegon of 933 Terrace
Street, Muskegon, Michigan (“City”) and Muskegon Lakefront, LLC a Michigan limited liability
Company, of 2 E. Main Street, Fremont, MI 49412 (“Lakefront”), is effective as of the ____ day
of ______, 2015 (“Second Amendment”).

                                           RECITALS

       A.       The City and Belmont Farms, Lot C, LLC and Belmont Farms Lot D, LLC
entered into a certain agreement dated November 30, 2007 (the “Belmont Farms Agreement”).

       B.      Belmont Farms has conveyed its rights, title and interest in Units D, E, F, G, J, K,
L, M, N, O and P of the Muskegon Lakeshore Smart Zone, a Site Condominium also known as
County Condominium Subdivision Plan No. 100 (the “Units”) to Lakefront. The City has
consented to the assignment of the Belmont Farms Agreement from Belmont Farms to
Lakefront.

       C.      City and Lakefront entered into a First Amendment to Agreement to allow
Lakefront time to undertake certain action or repay the special assessment. The time period to
take such action has passed without Lakefront satisfying the conditions or paying the special
assessment.

       D.      As of September 1, 2015, Lakefront owed $59,788.89 in outstanding 2013 ad
valorem taxes, $89,226.39 in outstanding 2014 ad valorem taxes and $15,231.10 in outstanding
Summer 2015 ad valorem taxes.

      E.    The City and Lakefront desire and intend to amend Section 2 of the Belmont
Farms Agreement which pertains to outstanding special assessment obligations on the Units.

       NOW, THEREFORE, THE PARTIES AGREE, in consideration of the mutual covenants
and conditions which follow, including recitals stated above, to amend the Belmont Farms
Agreement as follows:

       1.      Section 2 of the Belmont Farms Agreement is hereby deleted and replaced by the
following:

              2.     Status of Special Assessment Obligations:       The special assessment
payment obligation shall be revised as follows:

                      a.     Lakefront shall pay in full all outstanding 2013 ad valorem taxes
upon signing this Agreement;

                       b.      City shall place the outstanding special assessments on the Winter
2015 Tax Bills as reflected in attached Exhibit A;



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ASSESSMENT 2ND AMENDMENT.DOCX
                       c.    Lakefront shall pay the outstanding 2014 ad valorem taxes and the
outstanding Summer 2015 ad valorem taxes by way of payments in the amount of $7,500 on the
15th of each and every month commencing December 15, 2015;

                      d.       Lakefront shall pay the Winter 2015 ad valorem taxes and all
future ad valorem taxes in full before the are delinquent, i.e., Summer Tax Bill is paid on or
before September 15 of the year the Summer Tax Bill is issued and Winter Tax Bill is paid on or
before the next February 16;

                       e.    If Lakefront has not applied for local licenses, permits and
approvals and has not commenced construction on all eleven units by March 31, 2016, Lakefront
shall begin aggressively marketing all eleven Units for any appropriate usage.

          2.     All other provisions of the Belmont Farms Agreement remain in full force and
effect.

          The parties have entered into this Agreement on the date written above.


                                               CITY OF MUSKEGON


                                               _______________________________
                                               Stephen J. Gawron, Its Mayor


                                               _______________________________
                                               Ann Marie Meisch, Its Clerk


                                               MUSKEGON LAKEFRONT


                                               ________________________________




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ASSESSMENT 2ND AMENDMENT.DOCX
Date:         December 8, 2015
To:           Honorable Mayor and City Commissioners
From:         Ann Meisch, City Clerk
RE:           Proposed Amendment to the Purchasing Policy


SUMMARY OF REQUEST: Our Purchasing Policy regarding public notices for bids
has not been updated in many years. Currently it requires a notice to be published a
minimum of ten days prior to a bid opening. This requirement doesn’t always allow
staff to move in a timely matter.

The modified policy would require the City to place all bid notifications on the City’s
website and allow any company or individual to sign up to receive notification of new
bids by registering on our website. Staff will also be required to notify all bidders who
have bid on a similar project within the last two years.



FINANCIAL IMPACT: None.



BUDGET ACTION REQUIRED: None.



STAFF RECOMMENDATION: To approve the amendment to the purchasing policy.
                           AGENDA ITEM NO. ______________
                   CITY COMMISSION MEETING ________________________




TO:        Honorable Mayor and City Commissioners

FROM:      Frank Peterson, City Manager

DATE:      December 2, 2015

RE:        2016 Salary Schedule and Fringe Benefits for Non-Represented Employees


SUMMARY OF REQUEST:
To approve and adopt the proposed salary ranges and salary schedules for the non-represented
administrative, technical, professional, and supervisory employees for 2015 ($1,300 increase per
position), and to approve the following fringe benefit changes:

           1. An increase in the Health Care Savings Program employer match from 2% of wages
              to 3% of wages.
           2. Increase unused sick time cash payouts at the time of retirement from 50% to 75%
           3. Authorize the reimplementation of the city’s tuition reimbursement program at a rate
              of $1,000 per year per eligible employee.


FINANCIAL IMPACT:
The changes will cost approximately $50,000, plus approximately $15,000 in added taxes and fringe
benefit costs.


BUDGET ACTION REQUIRED:
To authorize the necessary 2016 budgetary amendments and transfer of money from the affected
City funds (Contingency Account for General Fund) to the appropriate salary and fringe benefit
accounts to accommodate the salary increases and fringe benefit adjustments.


STAFF RECOMMENDATION:
To approve and adopt the proposed salary ranges, salary schedules, and fringe benefit changes for
non-represented employees for 2016.


COMMITTEE
RECOMMENDATION: None.
                          CITY OF MUSKEGON
2016 WAGE MATRIX FOR NON-UNION PART-TIME AND LIMITED TERM EMPLOYEES



 JOB TITLE                           GRADE 1   GRADE 2 GRADE 3    GRADE 4   GRADE 5   GRADE 6    GRADE 7




   STEP 1                               8.50      8.70    8.90      9.10      9.30      9.50       9.70
PARKING RAMP ATTENDANT
RECREATION AIDE




   STEP 2
BUILDING FACILITY CARETAKER             8.60      8.85    9.10      9.35      9.60      9.85      10.10




   STEP 3                               9.00      9.25    9.50      9.75     10.00     10.25
INTERN, EXCLUDING PARK INTERN Note: these are suggested intern rates; actual figures are grant
                              and/or budget dependent



   STEP 4                               9.00      9.25    9.50      9.75     10.00     10.25      10.50
GYMNASIUM SUPERVISOR
MARINA AIDE
PARK RANGER
PLAYGROUND LEADER
PROGRAM LEADER




   STEP 5
ASSISTANT PARK RANGER CAPTAIN 10.00             10.40    10.80     11.20     11.60     12.00      12.40
ASSISTANT PLAYGROUND SUPERVISOR
FACILITY SUPERVISOR I
LIFEGUARD
SCHOOL CROSSING GUARD
SENIOR TRANSIT DRIVER




   STEP 6                              10.55    11.30    12.05     12.80     13.55     14.30      15.05
FACILITY SUPERVISOR II
                          CITY OF MUSKEGON
2016 WAGE MATRIX FOR NON-UNION PART-TIME AND LIMITED TERM EMPLOYEES



  JOB TITLE                                     GRADE 1      GRADE 2 GRADE 3   GRADE 4   GRADE 5   GRADE 6   GRADE 7


LIFEGUARD CAPTAIN
PARK RANGER CAPTAIN
PLAYGROUND SUPERVISOR
SOFTBALL SUPERVISOR
ASSISTANT HARBOR MASTER




    STEP 7                                         11.15       11.90   12.65    13.40     14.15     14.90     15.65
AQUATICS DIRECTOR
PARK INTERN




   STEP 7 A                                        11.75       12.50   13.25    14.00     14.75     15.50     16.25
FARMER'S MARKET MASTER
HARBOR MASTER




    STEP 8
BOARD OF CANVASSERS          $65.00 per day
BOARD OF REVIEW              $75.00 per day
RECEIVING BOARD              $60.00 per day
ELECTION WORKERS (INSPECTORS)$9.00 per hour
ELECTION WORKER CHAIRPERSON $11.50 per hour
ELECTION WORKER CO-CHAIRPERS $10.50 per hour



SALARIES\2016\2016 PT & LIMITED TERM NON-REP SALARIES for distrib
2016 NON‐UNION SALARY SCHEDULE
11 STEPS
$1,300 INCREASE FOR ALL STEPS IN EACH RANGE

CLASSIFICATION    STEP 1     STEP 2    STEP 3    STEP 4    STEP 5    STEP 6    STEP 7    STEP 8    STEP 9    STEP 10    STEP 11

RANGE I-A           81,343    84,011    86,679    89,346    92,014    94,683    97,339   100,018   102,686    105,354    108,023

RANGE I-B           74,650    77,096    79,541    81,988    84,431    86,877    89,322    91,769    94,212     96,658     99,103

RANGE II-A          69,040    71,298    73,555    75,813    78,071    80,329    82,589    84,846    87,104     89,362     91,619

RANGE II-B          66,196    68,351    70,505    72,661    74,815    76,970    79,126    81,280    83,436     85,591     87,747

RANGE III-A         63,353    65,405    67,456    69,508    71,561    73,611    75,664    77,716    79,766     81,819     83,870

RANGE III-B         58,989    60,912    62,835    64,759    66,681    68,604    70,527    72,449    74,374     76,297     78,219

RANGE IV            54,753    56,535    58,316    60,098    61,880    63,659    65,443    67,224    69,004     70,787     72,569

RANGE V             52,461    54,166    55,872    57,577    59,284    60,989    62,695    64,402    66,107     67,813     69,517

RANGE VI            49,486    51,092    52,698    54,303    55,909    57,515    59,120    60,727    62,335     63,941     65,546

RANGE VII-A         45,897    47,384    48,872    50,358    51,845    53,332    54,819    56,305    57,794     59,281     60,767

RANGE VII-B         43,154    44,549    45,945    47,340    48,736    50,133    51,527    52,923    54,318     55,715     57,110

RANGE VIII          40,786    42,102    43,418    44,736    46,052    47,368    48,683    50,002    51,317     52,635     53,951

RANGE IX            36,094    37,253    38,412    39,574    40,733    41,893    43,052    44,212    45,372     46,532     47,692

RANGE X             33,567    34,644    35,719    36,796    37,871    38,946    40,022    41,098    42,174     43,251     44,326

RANGE XI            30,683    31,662    32,643    33,622    34,601    35,582    36,560    37,540    38,520     39,500     40,480
                                      SALARY RANGES
                                      JANUARY 1, 2016

         ADMINISTRATIVE/TECHNICAL/PROFESSIONAL/SUPERVISORY
                FULL TIME NON-REPRESENTED EMPLOYEES


$1,300 INCREASE FOR ALL RANGES                              MINIMUM    MAXIMUM
                                                             SALARY     SALARY

RANGE I - A                                                   81,343    108,023
Public Safety Director
Public Works Director
Finance Director
Community/Economic Development Director

RANGE I - B                                                   74,650     99,103
City Engineer/Deputy Director of Public Works (vacant)

RANGE II - A                                                  69,040     91,619
City Treasurer/Income Tax Administrator

RANGE II - B                                                  66,196     87,747
Information Systems Director
Assistant Finance Director

RANGE III - A                                                 63,353     83,870
Deputy Director of Public Safety - Fire Services (vacant)
Water Filtration Plant Superintendent
City Clerk

RANGE III - B                                                 58,989     78,219
Community & Neighborhood Services Director

RANGE IV                                                      54,753     72,569

RANGE V                                                       52,461     69,517
Affirmative Action/Risk Management Director

RANGE VI                                                      49,486     65,546
Superintendent of Public Utilities
Superintendent of Public Works
Database Administrator
Network Technician
RANGE VII - A                                       45,897   60,767
Equipment Supervisor
Highway Supervisor
Parks Supervisor
Planner III/Zoning Administrator
Public Utilities Supervisor
Water/Sewer Supervisor
Administrative Services Supervisor - DPW
Special Operations Supervisor (vacant)
Cemetery/Forestry Supervisor (vacant)
Recreation/Marina Supervisor (vacant)

RANGE VII - B                                       43,154   57,110

RANGE VIII                                          40,786   53,951
Code Coordinator
Deputy City Clerk
Income Tax Auditor
Police Community Coordinator
Police Records Supervisor
Management Assistant - Finance
Resource Recovery Coordinator (vacant)
Planner II (vacant)
Treasury Services Supervisor
Secretary to City Manager

RANGE IX                                            36,094   47,692
Planner I (vacant)
Building Maintenance Supervisor (vacant)

RANGE X                                             33,567   44,326
Administrative Assistant - Administration
Administrative Assistant - Planning
Administrative Assistant - Public Safety
Finance Clerk - Community/Neighborhood Services
City Hall Building Maintenance Worker
Finance Clerk - Finance (vacant)
Administrative Assistant - Civil Service (vacant)


RANGE XI                                            30,683   40,480
                                                         SALARY SCHEDULE
                                                          JANUARY 1, 2016

                                         ADMINISTRATIVE/TECHNICAL/PROFESSIONAL/SUPERVISORY
                                                FULL TIME NON-REPRESENTED EMPLOYEES



$1,300 increase for ranges I-A to XI


RANGE I - A
LEWIS, Jeffrey
AL-SHATEL, Mohammed
SMITH, Derrick
BRUBAKER-CLARKE, Cathy

RANGE I - B
(City Engineer/Deputy Director of Public Works)


RANGE II - A
GRANT, Kenneth

RANGE II - B
MAURER, James
LEWIS, Elizabeth

RANGE III - A
GRENIER, Michael
MEISCH, Ann
(Dep Dir Public Safety - Fire Srvcs)


RANGE III - B
BAILEY, Oneata

RANGE IV

RANGE V
THOMPSON, Dwana

RANGE VI
BAKER, David
SAYLES, Doug
VANDERMOLEN, Mike
BOES, Jason

RANGE VII - A
BUCKINGHAM, Joseph
SANTOS, Kevin
BERNDT, Vernon
YOUNG, Bernadette
EGGLETON, Wyatt
HANNAN, Michael
FRANZAK, Michael
ARCHER, Leigh Ann
(Special Operations Supervisor)
(Cemetery/Forestry Supervisor)
(Recreation Supervisor)


RANGE VII - B
RANGE VIII
MITCHELL, Hope
GRIMM, Kimberly
CORNELL, Karen
POWERS, Denny
SMILEY, Amy (Acting)
COLEMAN, Kathy
THORSEN, Peggy
SHULLENBERGER, Barb
(Resource Recovery Coordinator)
(Planner II)


RANGE IX
(Planner I)
(Building Maintenance Supervisor)


RANGE X
LEAFERS, Diane
PARKER, Elizabeth
BROUSSARD, Lisa
CUMMINS, Karen
SPYKE, Terry
(Finance Clerk - Finance)
(Admin Sec - Civil Service)


RANGE XI

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