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CITY OF MUSKEGON
CITY COMMISSION WORKSESSION
Monday, December 7, 2015
5:30 p.m.
City Commission Chambers
AGENDA
1. 2nd Amendment to Agreement with Muskegon Lakefront, LLC
2. Proposed Amendment to Purchasing Policy
3. 2016 Salary Schedule and Fringe Benefits for Non-Represented Employees
4. Any Other Business
5. Adjournment
CITY COMMISSION MEETING
Date: November 24, 2015
To: Honorable Mayor and City Commissioners
From: Frank Peterson, City Manager
Re: 2nd Amendment to Agreement with Muskegon Lakefront, LLC
SUMMARY OF REQUEST: Muskegon Lakefront LLC has asked for an extension to the agreement
entered into on November 30, 2007. The purpose of the agreement is to provide time for the
group to pay the 2013 and 2014 taxes, and to begin marketing the property for other lakefront
uses. This amendment will extend the terms of the original agreement to March 31, 2016. In
exchange for the amendment, the City will place its outstanding special assessment onto the
tax roll immediately, while Muskegon Lakefront LLC will immediately pay the outstanding 2013
property taxes and begin making regular monthly payments on the 2014 property taxes.
Muskegon Lakefront LLC will also begin marketing the property for development independent
from casino development.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Staff recommends approving the 2nd Amendment to the
Agreement with Muskegon Lakefront, LLC.
COMMITTEE RECOMMENDATION:
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ASSESSMENT 2ND AMENDMENT.DOCX
SECOND AMENDMENT TO AGREEMENT
The Second Amendment to the Agreement between the City of Muskegon of 933 Terrace
Street, Muskegon, Michigan (“City”) and Muskegon Lakefront, LLC a Michigan limited liability
Company, of 2 E. Main Street, Fremont, MI 49412 (“Lakefront”), is effective as of the ____ day
of ______, 2015 (“Second Amendment”).
RECITALS
A. The City and Belmont Farms, Lot C, LLC and Belmont Farms Lot D, LLC
entered into a certain agreement dated November 30, 2007 (the “Belmont Farms Agreement”).
B. Belmont Farms has conveyed its rights, title and interest in Units D, E, F, G, J, K,
L, M, N, O and P of the Muskegon Lakeshore Smart Zone, a Site Condominium also known as
County Condominium Subdivision Plan No. 100 (the “Units”) to Lakefront. The City has
consented to the assignment of the Belmont Farms Agreement from Belmont Farms to
Lakefront.
C. City and Lakefront entered into a First Amendment to Agreement to allow
Lakefront time to undertake certain action or repay the special assessment. The time period to
take such action has passed without Lakefront satisfying the conditions or paying the special
assessment.
D. As of September 1, 2015, Lakefront owed $59,788.89 in outstanding 2013 ad
valorem taxes, $89,226.39 in outstanding 2014 ad valorem taxes and $15,231.10 in outstanding
Summer 2015 ad valorem taxes.
E. The City and Lakefront desire and intend to amend Section 2 of the Belmont
Farms Agreement which pertains to outstanding special assessment obligations on the Units.
NOW, THEREFORE, THE PARTIES AGREE, in consideration of the mutual covenants
and conditions which follow, including recitals stated above, to amend the Belmont Farms
Agreement as follows:
1. Section 2 of the Belmont Farms Agreement is hereby deleted and replaced by the
following:
2. Status of Special Assessment Obligations: The special assessment
payment obligation shall be revised as follows:
a. Lakefront shall pay in full all outstanding 2013 ad valorem taxes
upon signing this Agreement;
b. City shall place the outstanding special assessments on the Winter
2015 Tax Bills as reflected in attached Exhibit A;
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ASSESSMENT 2ND AMENDMENT.DOCX
c. Lakefront shall pay the outstanding 2014 ad valorem taxes and the
outstanding Summer 2015 ad valorem taxes by way of payments in the amount of $7,500 on the
15th of each and every month commencing December 15, 2015;
d. Lakefront shall pay the Winter 2015 ad valorem taxes and all
future ad valorem taxes in full before the are delinquent, i.e., Summer Tax Bill is paid on or
before September 15 of the year the Summer Tax Bill is issued and Winter Tax Bill is paid on or
before the next February 16;
e. If Lakefront has not applied for local licenses, permits and
approvals and has not commenced construction on all eleven units by March 31, 2016, Lakefront
shall begin aggressively marketing all eleven Units for any appropriate usage.
2. All other provisions of the Belmont Farms Agreement remain in full force and
effect.
The parties have entered into this Agreement on the date written above.
CITY OF MUSKEGON
_______________________________
Stephen J. Gawron, Its Mayor
_______________________________
Ann Marie Meisch, Its Clerk
MUSKEGON LAKEFRONT
________________________________
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ASSESSMENT 2ND AMENDMENT.DOCX
Date: December 8, 2015
To: Honorable Mayor and City Commissioners
From: Ann Meisch, City Clerk
RE: Proposed Amendment to the Purchasing Policy
SUMMARY OF REQUEST: Our Purchasing Policy regarding public notices for bids
has not been updated in many years. Currently it requires a notice to be published a
minimum of ten days prior to a bid opening. This requirement doesn’t always allow
staff to move in a timely matter.
The modified policy would require the City to place all bid notifications on the City’s
website and allow any company or individual to sign up to receive notification of new
bids by registering on our website. Staff will also be required to notify all bidders who
have bid on a similar project within the last two years.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the amendment to the purchasing policy.
AGENDA ITEM NO. ______________
CITY COMMISSION MEETING ________________________
TO: Honorable Mayor and City Commissioners
FROM: Frank Peterson, City Manager
DATE: December 2, 2015
RE: 2016 Salary Schedule and Fringe Benefits for Non-Represented Employees
SUMMARY OF REQUEST:
To approve and adopt the proposed salary ranges and salary schedules for the non-represented
administrative, technical, professional, and supervisory employees for 2015 ($1,300 increase per
position), and to approve the following fringe benefit changes:
1. An increase in the Health Care Savings Program employer match from 2% of wages
to 3% of wages.
2. Increase unused sick time cash payouts at the time of retirement from 50% to 75%
3. Authorize the reimplementation of the city’s tuition reimbursement program at a rate
of $1,000 per year per eligible employee.
FINANCIAL IMPACT:
The changes will cost approximately $50,000, plus approximately $15,000 in added taxes and fringe
benefit costs.
BUDGET ACTION REQUIRED:
To authorize the necessary 2016 budgetary amendments and transfer of money from the affected
City funds (Contingency Account for General Fund) to the appropriate salary and fringe benefit
accounts to accommodate the salary increases and fringe benefit adjustments.
STAFF RECOMMENDATION:
To approve and adopt the proposed salary ranges, salary schedules, and fringe benefit changes for
non-represented employees for 2016.
COMMITTEE
RECOMMENDATION: None.
CITY OF MUSKEGON
2016 WAGE MATRIX FOR NON-UNION PART-TIME AND LIMITED TERM EMPLOYEES
JOB TITLE GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 GRADE 6 GRADE 7
STEP 1 8.50 8.70 8.90 9.10 9.30 9.50 9.70
PARKING RAMP ATTENDANT
RECREATION AIDE
STEP 2
BUILDING FACILITY CARETAKER 8.60 8.85 9.10 9.35 9.60 9.85 10.10
STEP 3 9.00 9.25 9.50 9.75 10.00 10.25
INTERN, EXCLUDING PARK INTERN Note: these are suggested intern rates; actual figures are grant
and/or budget dependent
STEP 4 9.00 9.25 9.50 9.75 10.00 10.25 10.50
GYMNASIUM SUPERVISOR
MARINA AIDE
PARK RANGER
PLAYGROUND LEADER
PROGRAM LEADER
STEP 5
ASSISTANT PARK RANGER CAPTAIN 10.00 10.40 10.80 11.20 11.60 12.00 12.40
ASSISTANT PLAYGROUND SUPERVISOR
FACILITY SUPERVISOR I
LIFEGUARD
SCHOOL CROSSING GUARD
SENIOR TRANSIT DRIVER
STEP 6 10.55 11.30 12.05 12.80 13.55 14.30 15.05
FACILITY SUPERVISOR II
CITY OF MUSKEGON
2016 WAGE MATRIX FOR NON-UNION PART-TIME AND LIMITED TERM EMPLOYEES
JOB TITLE GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 GRADE 6 GRADE 7
LIFEGUARD CAPTAIN
PARK RANGER CAPTAIN
PLAYGROUND SUPERVISOR
SOFTBALL SUPERVISOR
ASSISTANT HARBOR MASTER
STEP 7 11.15 11.90 12.65 13.40 14.15 14.90 15.65
AQUATICS DIRECTOR
PARK INTERN
STEP 7 A 11.75 12.50 13.25 14.00 14.75 15.50 16.25
FARMER'S MARKET MASTER
HARBOR MASTER
STEP 8
BOARD OF CANVASSERS $65.00 per day
BOARD OF REVIEW $75.00 per day
RECEIVING BOARD $60.00 per day
ELECTION WORKERS (INSPECTORS)$9.00 per hour
ELECTION WORKER CHAIRPERSON $11.50 per hour
ELECTION WORKER CO-CHAIRPERS $10.50 per hour
SALARIES\2016\2016 PT & LIMITED TERM NON-REP SALARIES for distrib
2016 NON‐UNION SALARY SCHEDULE
11 STEPS
$1,300 INCREASE FOR ALL STEPS IN EACH RANGE
CLASSIFICATION STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 STEP 11
RANGE I-A 81,343 84,011 86,679 89,346 92,014 94,683 97,339 100,018 102,686 105,354 108,023
RANGE I-B 74,650 77,096 79,541 81,988 84,431 86,877 89,322 91,769 94,212 96,658 99,103
RANGE II-A 69,040 71,298 73,555 75,813 78,071 80,329 82,589 84,846 87,104 89,362 91,619
RANGE II-B 66,196 68,351 70,505 72,661 74,815 76,970 79,126 81,280 83,436 85,591 87,747
RANGE III-A 63,353 65,405 67,456 69,508 71,561 73,611 75,664 77,716 79,766 81,819 83,870
RANGE III-B 58,989 60,912 62,835 64,759 66,681 68,604 70,527 72,449 74,374 76,297 78,219
RANGE IV 54,753 56,535 58,316 60,098 61,880 63,659 65,443 67,224 69,004 70,787 72,569
RANGE V 52,461 54,166 55,872 57,577 59,284 60,989 62,695 64,402 66,107 67,813 69,517
RANGE VI 49,486 51,092 52,698 54,303 55,909 57,515 59,120 60,727 62,335 63,941 65,546
RANGE VII-A 45,897 47,384 48,872 50,358 51,845 53,332 54,819 56,305 57,794 59,281 60,767
RANGE VII-B 43,154 44,549 45,945 47,340 48,736 50,133 51,527 52,923 54,318 55,715 57,110
RANGE VIII 40,786 42,102 43,418 44,736 46,052 47,368 48,683 50,002 51,317 52,635 53,951
RANGE IX 36,094 37,253 38,412 39,574 40,733 41,893 43,052 44,212 45,372 46,532 47,692
RANGE X 33,567 34,644 35,719 36,796 37,871 38,946 40,022 41,098 42,174 43,251 44,326
RANGE XI 30,683 31,662 32,643 33,622 34,601 35,582 36,560 37,540 38,520 39,500 40,480
SALARY RANGES
JANUARY 1, 2016
ADMINISTRATIVE/TECHNICAL/PROFESSIONAL/SUPERVISORY
FULL TIME NON-REPRESENTED EMPLOYEES
$1,300 INCREASE FOR ALL RANGES MINIMUM MAXIMUM
SALARY SALARY
RANGE I - A 81,343 108,023
Public Safety Director
Public Works Director
Finance Director
Community/Economic Development Director
RANGE I - B 74,650 99,103
City Engineer/Deputy Director of Public Works (vacant)
RANGE II - A 69,040 91,619
City Treasurer/Income Tax Administrator
RANGE II - B 66,196 87,747
Information Systems Director
Assistant Finance Director
RANGE III - A 63,353 83,870
Deputy Director of Public Safety - Fire Services (vacant)
Water Filtration Plant Superintendent
City Clerk
RANGE III - B 58,989 78,219
Community & Neighborhood Services Director
RANGE IV 54,753 72,569
RANGE V 52,461 69,517
Affirmative Action/Risk Management Director
RANGE VI 49,486 65,546
Superintendent of Public Utilities
Superintendent of Public Works
Database Administrator
Network Technician
RANGE VII - A 45,897 60,767
Equipment Supervisor
Highway Supervisor
Parks Supervisor
Planner III/Zoning Administrator
Public Utilities Supervisor
Water/Sewer Supervisor
Administrative Services Supervisor - DPW
Special Operations Supervisor (vacant)
Cemetery/Forestry Supervisor (vacant)
Recreation/Marina Supervisor (vacant)
RANGE VII - B 43,154 57,110
RANGE VIII 40,786 53,951
Code Coordinator
Deputy City Clerk
Income Tax Auditor
Police Community Coordinator
Police Records Supervisor
Management Assistant - Finance
Resource Recovery Coordinator (vacant)
Planner II (vacant)
Treasury Services Supervisor
Secretary to City Manager
RANGE IX 36,094 47,692
Planner I (vacant)
Building Maintenance Supervisor (vacant)
RANGE X 33,567 44,326
Administrative Assistant - Administration
Administrative Assistant - Planning
Administrative Assistant - Public Safety
Finance Clerk - Community/Neighborhood Services
City Hall Building Maintenance Worker
Finance Clerk - Finance (vacant)
Administrative Assistant - Civil Service (vacant)
RANGE XI 30,683 40,480
SALARY SCHEDULE
JANUARY 1, 2016
ADMINISTRATIVE/TECHNICAL/PROFESSIONAL/SUPERVISORY
FULL TIME NON-REPRESENTED EMPLOYEES
$1,300 increase for ranges I-A to XI
RANGE I - A
LEWIS, Jeffrey
AL-SHATEL, Mohammed
SMITH, Derrick
BRUBAKER-CLARKE, Cathy
RANGE I - B
(City Engineer/Deputy Director of Public Works)
RANGE II - A
GRANT, Kenneth
RANGE II - B
MAURER, James
LEWIS, Elizabeth
RANGE III - A
GRENIER, Michael
MEISCH, Ann
(Dep Dir Public Safety - Fire Srvcs)
RANGE III - B
BAILEY, Oneata
RANGE IV
RANGE V
THOMPSON, Dwana
RANGE VI
BAKER, David
SAYLES, Doug
VANDERMOLEN, Mike
BOES, Jason
RANGE VII - A
BUCKINGHAM, Joseph
SANTOS, Kevin
BERNDT, Vernon
YOUNG, Bernadette
EGGLETON, Wyatt
HANNAN, Michael
FRANZAK, Michael
ARCHER, Leigh Ann
(Special Operations Supervisor)
(Cemetery/Forestry Supervisor)
(Recreation Supervisor)
RANGE VII - B
RANGE VIII
MITCHELL, Hope
GRIMM, Kimberly
CORNELL, Karen
POWERS, Denny
SMILEY, Amy (Acting)
COLEMAN, Kathy
THORSEN, Peggy
SHULLENBERGER, Barb
(Resource Recovery Coordinator)
(Planner II)
RANGE IX
(Planner I)
(Building Maintenance Supervisor)
RANGE X
LEAFERS, Diane
PARKER, Elizabeth
BROUSSARD, Lisa
CUMMINS, Karen
SPYKE, Terry
(Finance Clerk - Finance)
(Admin Sec - Civil Service)
RANGE XI