City Commission Packet 01-22-2013

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  CITY OF MUSKEGON
   CITY COMMISSION MEETING
                   JANUARY 22, 2013
 CITY COMMISSION CHAMBERS @ 5:30 P.M.
                            AGENDA

CALL TO ORDER:
PRAYER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
HONORS AND AWARDS:
  A. Norma DeYoung – President of Angell Neighborhood Association.
  B. Lila DeYoung – Member of Angell Neighborhood Association.
INTRODUCTIONS/PRESENTATION:
CONSENT AGENDA:
  A. Approval of Minutes. CITY CLERK
  B. Gaming License Request from The          Foundation    for   Muskegon
     Community College, Inc. CITY CLERK
  C. Consideration of Bids for Clay Avenue, Fourth to Third. ENGINEERING
  D. Agreement for Service – Blood Alcohol Draws. PUBLIC SAFETY
  E. Termination of “Joint Agreement for Cooperative Programming and
     Facility Use Between City of Muskegon Department of Leisure Services
     and Muskegon Public Schools”.           PLANNING & ECONOMIC
     DEVELOPMENT
  F. Donating Obsolete Radio Equipment to Muskegon County Emergency
     Communication Services. PUBLIC WORKS
  G. Permanent Traffic Control Order – Remove Current 25 MPH Speed Limit
     Sign and Install a 30 MPH Speed Limit Sign. PUBLIC WORKS
PUBLIC HEARINGS:
  A. Establishment of a Commercial Rehabilitation District at 316 Morris
     Avenue. PLANNING & ECONOMIC DEVELOPMENT
COMMUNICATIONS:
   CITY MANAGER’S REPORT:
   UNFINISHED BUSINESS:
   NEW BUSINESS:
       A. City of Muskegon Operations Management Contract: Smith Ryerson
          Community Center, Pastor Gregory M. Kirksey Picnic Shelter and Smith
          Ryerson Park Grounds. PLANNING & ECONOMIC DEVELOPMENT
   ANY OTHER BUSINESS:
   PUBLIC PARTICIPATION:
   Reminder: Individuals who would like to address the City Commission shall do the following:
   Fill out a request to speak form attached to the agenda or located in the back of the room.
    Submit the form to the City Clerk.
   Be recognized by the Chair.
   Step forward to the microphone.
   State name and address.
   Limit of 3 minutes to address the Commission.
   (Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)

   CLOSED SESSION:
   ADJOURNMENT:
ADA POLICY: The City of Muskegon will provide necessary auxiliary aids and services to individuals who
want to attend the meeting upon twenty four hour notice to the City of Muskegon. Please contact Ann
Marie Cummings, City Clerk, 933 Terrace Street, Muskegon, MI 49440 or by calling (231) 724-6705 or
TTY/TDD dial 7-1-1 to request a representative to dial (231) 724-6705.
Date:     January 22, 2013
To:       Honorable Mayor and City Commissioners
From:     Ann Marie Cummings, City Clerk
RE:       Approval of Minutes




SUMMARY OF REQUEST: To approve minutes of the January 7th
Commission Worksession Meeting and the January 8th City Commission
Meeting.


FINANCIAL IMPACT: None.


BUDGET ACTION REQUIRED: None.


STAFF RECOMMENDATION: Approval of the minutes.
                                  CITY OF MUSKEGON
                            CITY COMMISSION WORKSESSION
                                       January 7, 2013
                                          5:30 p.m.
                                 City Commission Chambers
                                          MINUTES

2013-01
Present: Commissioners Gawron, Spataro, Hood, German, Wierengo, Turnquist, and Markowski
Absent: None

Liability Claim: 1491 Lexington – Estate of Ruth Achterhoff.
On December 8, 2011, a sewage backup was discovered at 1491 Lexington. The home was
vacant at the time so the backup had occurred over a several day period causing 8 to 10 inches of
sewage in the basemen. A blockage in the City main was determined to cause the backup. The
home is owned by the Ruth Achterhoff Estate and the trustees of the estate have filed a liability
claim against the City of Muskegon for damages and costs associated with the City main
blockage. The trustees and MMRMA have agreed on a settlement of this claim for $26,250.
The basement was a finished basement and required $22,250 to repair, the balance of the claim is
for contents. The dollar amount of this claim requires City Commission approval.
Motion by Vice Mayor Spataro, second by Commissioner German to approve the proposed
recommended settlement regarding the sewer claim.
ROLL VOTE: Ayes: Spataro, German, Wierengo, Turnquist, Markowski, Gawron, Hood
                 Nays: None
                                                                          MOTION PASSES

Congressman Huizenga.
Mayor Gawron welcomed Congressman Huizenga who thanked the Commission for inviting
him to speak. He explained his office schedule and expenses and then answered questions on
regional transit and the importance of the Great Lakes.

City Commission Goal Setting Date.
City Manager Bryon Mazade asked if Friday, February 8th would work for the annual Goal
Setting meeting. Information will be sent out.

Any Other Business.
Discussion was held on vacating of alleys, addressing system, standards for plowing streets, use
of tasers, false alarms, and parking on terrace.

Adjournment.
Motion by Commissioner Wierengo, second by Commissioner Hood to adjourn at 6:28p.m.
                                                               MOTION PASSES



                                                            ____________________________
                                                             Ann Marie Cummings, MMC
                                                                  City Clerk
     CITY OF MUSKEGON
       CITY COMMISSION MEETING
                      JANUARY 8, 2013
    CITY COMMISSION CHAMBERS @ 5:30 P.M.
                                MINUTES

The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, Michigan at 5:30 p.m., Tuesday, January 8, 2013.
Mayor Gawron opened the meeting with a prayer from Pastor Tim Cross from
the Living Word Church of Muskegon after which the Commission and public
recited the Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen Gawron, Vice Mayor Lawrence Spataro,
Commissioners Willie German, Sue Wierengo, Byron Turnquist, Lea Markowski,
and Eric Hood, City Manager Bryon Mazade, City Attorney John Schrier, and
Deputy City Clerk Linda Potter.
2013-02 CONSENT AGENDA:
      A. Approval of Minutes. CITY CLERK
SUMMARY OF REQUEST: To approve minutes of the December 10th Commission
Worksession Meeting and the December 11th City Commission Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRD: None.
STAFF RECOMMENDATION: Approval of the minutes.
      B. Setting Worksession and Commission Meetings. CITY CLERK
SUMMARY OF REQUEST: Approval of the scheduled meetings.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRD: None.
STAFF RECOMMENDATION: Approval.
      C. Gaming License Request from Muskegon Bike Time Events, Inc. CITY
         CLERK
SUMMARY OF REQUEST:         Muskegon Bike Time Events, Inc., 590 Ottawa,
Muskegon, MI, is requesting a resolution recognizing them as a non-profit


                                      1
organization operating in the City for the purpose of obtaining a Gaming
License. They have been recognized as a 501(c)(3) organization by the State.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRD: None.
STAFF RECOMMENDATION: Approval.
      D. Consideration of Bids: HVAC Cleaning at City Hall and Public Service
         Buildings. ENGINEERING
SUMMARY OF REQUEST: Authorize staff to enter into a contract with Krystal Kleen
out of Holland to clean the HVAC systems at both City Hall for $9,880 and Public
Service Building for $2,150. Quotes were solicited and received from three
companies with Krystal Kleen submitting the lowest responsible bid. While Krystal
was not the lowest bidder, the feeling among staff is that they submitted a more
realistic proposal outlying the proposed work in much more details than the
lowest “quote” by Modernistic thus the recommendation.
Furthermore, if the request is approved, authorize staff to incorporate the cost
into the budget via the quarterly updates.
FINANCIAL IMPACT: The cost of $12,030; $9,880 from City Hall funds and $2,150
from PSB fund.
BUDGET ACTION REQUIRD: None at this time; however, if the project is
approved, the City Hall cost will be incorporated into the budget via the second
quarterly reforecast using the savings from the Tuck Pointing parking lots paving
projects.
STAFF RECOMMENDATION: Authorize staff to enter into an agreement with
Krystal Kleen to clean the HVAC system at City Hall and Public Service Building
for $12,030.
      E. Appointments to Various Boards and Committees. CITY CLERK
SUMMARY OF REQUEST: To approve the appointments as recommended at the
January 7th Community Relations Committee Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRD: None.
STAFF RECOMMENDATION: Approval of the appointments.
COMMITTEE RECOMMENDATION:         The Community Relations            Committee
recommended the appointments at their January 7th meeting.
Motion by Vice Mayor Spataro, second by Commissioner Wierengo to approve
the Consent Agenda as read.
ROLL VOTE: Ayes: Wierengo, Turnquist, Markowski, Gawron, Hood, Spataro, and


                                       2
           German
           Nays: None
MOTION PASSES
PUBLIC PARTICIPATION: Public comments were received.
ADJOURNMENT: The City Commission Meeting adjourned at 5:40 pm.


                                             Respectfully submitted,




                                             Ann Marie Cummings, MMC
                                             City Clerk




                                    3
Date:       January 22, 2013
To:         Honorable Mayor and City Commissioners
From:       Ann Marie Cummings, City Clerk
RE:         Gaming License Request from The Foundation for
            Muskegon Community College, Inc.




SUMMARY OF REQUEST: The Foundation for Muskegon Community
College, Inc., 221 S. Quarterline Road, Muskegon, MI, is requesting a
resolution recognizing them as a non-profit organization operating in the
City for the purpose of obtaining a Gaming License. They have been
recognized as a 501(c)(3) organization by the State.
FINANCIAL IMPACT: None


BUDGET ACTION REQUIRED: None


STAFF RECOMMENDATION: Approval
TO:     The City of Muskegon Board of Commissioners 

FROM:   Tina Dee, Executive Director of the Foundation for Muskegon Community College 

DATE:   January 15, 2013 

RE:     Charitable Gaming License Application 

 

The Foundation for Muskegon Community College (FMCC) seeks City of Muskegon recognition as 
nonprofit organization operating in the community, for the purpose of obtaining a State of Michigan 
Charitable Gaming License to conduct raffles at Foundation‐sponsored events. 
Date:             January 22, 2013
To:               Honorable Mayor and City Commissioners
From:             Engineering
RE:              Consideration of Bids for:
                 Clay Ave., Fourth to Third (H-1687)


SUMMARY OF REQUEST:
Award the reconstruction of Clay Ave. from Fourth to Third & that section of Third Street
between Western and Clay to McCormick Sand since they were the lowest responsible
bidder with a total bid price of $132,345.00, see attached bid tabulation.

Furthermore, if approved, authorize staff to amend the 2012/2013 CIP and increase the
budgeted amount by $45,000 for said project (from $100,000 to $145,000).


FINANCIAL IMPACT:
The construction cost of $132,345 plus engineering


BUDGET ACTION REQUIRED:
Amend the 2012/13 budget by increasing the allocated amount by $45,000 in the CIP-
Major St.


STAFF RECOMMENDATION:
Award the contract to McCormick Sand and authorize staff to amend the budgeted amount into
the 12/13 CIP during the 2Q reforecast.



COMMITTEE RECOMMENDATION:




C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK8\CONAWA 1-22-13 (2).doc
                                                                                                   H-1687 CLAY AVE., FOURTH TO THIRD; THIRD, CLAY TO WESTERN AVE.BID TABULATIONS



                                                                   CONTRACTOR                        Dan Hoe Excavating, Inc.                      West MI Dirtworks              Brenner Excavating         Jackson‐Merkey                        Connan Inc.              McCormick Sand Inc.
                                                                       ADDRESS     ENGINEER'S           13664 Rocky's Rd.                             PO Box 272                    2841 132nd Ave.        555 E. Western Ave.                 200 W. Washington               5430 Russell Rd.
                                                                     CITY/ST/ZIP    ESTIMATE            Holland, MI 49424                         Fruitport, MI 49415              Hopkins, MI 49328       Muskegon, MI 49442                   Zeeland, MI 49464            Twin Lake, MI 49457
LINE                       DESCRIPTION                         UNIT QUANTITY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE                     UNIT PRICE TOTAL PRICE          UNIT PRICE TOTAL PRICE UNIT PRICE    TOTAL PRICE            UNIT PRICE TOTAL PRICE         UNIT PRICE TOTAL PRICE
  1    Mobilization, Max. ____                                  LS         1      $5,000.00    $     5,000.00   $ 15,000.00   $    15,000.00   $   9,325.00   $     9,325.00   $ 6,403.00   $     6,403.00   $ 7,000.00   $     7,000.00   $ 17,750.00   $    17,750.00   $ 10,686.07   $    10,686.07
  2    Sewer, Rem, Less than 24 inch                            Ft        42          $7.00    $       294.00   $     10.00   $       420.00   $      25.50   $     1,071.00   $     6.10   $       256.20   $     5.00   $       210.00   $     10.00   $       420.00   $     10.00   $       420.00
  3    Sewer, Rem, 24 inch to 48 inch                           Ft       447          $9.00    $     4,023.00   $     15.00   $     6,705.00   $      13.81   $     6,173.07   $     6.85   $     3,061.95   $     6.50   $     2,905.50   $     20.00   $     8,940.00   $     11.00   $     4,917.00
  4    Dr Structure, Rem, Modified                              Ea         9       $300.00     $     2,700.00   $    200.00   $     1,800.00   $     371.00   $     3,339.00   $ 183.00     $     1,647.00   $ 180.00     $     1,620.00   $ 180.00      $     1,620.00   $ 200.00      $     1,800.00
  5    Sidewalk, Rem                                           Syd       294          $5.00    $     1,470.00   $      3.50   $     1,029.00   $      13.92   $     4,092.48   $     4.10   $     1,205.40   $    12.65   $     3,719.10   $      6.00   $     1,764.00   $     12.00   $     3,528.00
  6    Pavt, Rem, Modified                                     Syd      2683          $3.50    $     9,390.50   $      3.50   $     9,390.50   $       3.44   $     9,229.52   $     3.05   $     8,183.15   $     6.50   $    17,439.50   $      3.50   $     9,390.50   $      2.50   $     6,707.50
  7    Machine Grading, Modified                               Sta       4.6      $1,500.00    $     6,900.00   $ 2,000.00    $     9,200.00   $   3,052.60   $    14,041.96   $ 2,500.00   $    11,500.00   $ 1,725.00   $     7,935.00   $ 2,200.00    $    10,120.00   $ 1,000.00    $     4,600.00
  8    Erosion Control, Inlet Protection, Fabric Drop           Ea         5       $100.00     $       500.00   $    175.00   $       875.00   $      75.00   $       375.00   $    78.70   $       393.50   $ 100.00     $       500.00   $     90.00   $       450.00   $     75.00   $       375.00
  9    Aggregate Base, 8 inch                                  Syd      2280          $7.00    $    15,960.00   $      6.00   $    13,680.00   $       4.91   $    11,194.80   $     5.85   $    13,338.00   $     5.85   $    13,338.00   $      5.70   $    12,996.00   $      4.50   $    10,260.00
 10    Maintenance Gravel, LM                                  Cyd        50         $25.00    $     1,250.00   $     30.00   $     1,500.00   $       5.00   $       250.00   $    18.50   $       925.00   $     4.50   $       225.00   $     10.00   $       500.00   $      8.10   $       405.00
 11    Sewer Bulkhead, 36 inch                                  Ea         2       $300.00     $       600.00   $    500.00   $     1,000.00   $     750.00   $     1,500.00   $ 212.00     $       424.00   $ 660.00     $     1,320.00   $ 420.00      $       840.00   $ 440.00      $       880.00
 12    storm sewer, D.I. class 52, 12 inch                      Ft       113         $52.00    $     5,876.00   $     60.00   $     6,780.00   $      86.78   $     9,806.14   $    62.20   $     7,028.60   $    63.85   $     7,215.05   $     70.00   $     7,910.00   $     65.00   $     7,345.00
 13    Dr Structure, Tap, 12 inch                               Ea         1       $250.00     $       250.00   $    500.00   $       500.00   $     375.00   $       375.00   $    88.20   $        88.20   $ 212.00     $       212.00   $    250.00   $       250.00   $ 255.00      $       255.00
 14    Dr Structure Cover, Modified                             Lb      2130          $1.50    $     3,195.00   $      2.50   $     5,325.00   $       1.95   $     4,153.50   $     1.50   $     3,195.00   $     1.05   $     2,236.50   $      1.40   $     2,982.00   $      1.50   $     3,195.00
 15    Catch Basin 2 Ft ID Special Detail                       Ea        1       $1,000.00    $     1,000.00   $    700.00   $       700.00   $   1,637.34   $     1,637.34   $ 563.50     $       563.50   $ 900.00     $       900.00   $    800.00   $       800.00   $ 810.00      $       810.00
 16    Dr Structure, Adj, Case 1, Modified                      Ea         2       $350.00     $       700.00   $    450.00   $       900.00   $     500.00   $     1,000.00   $ 443.50     $       887.00   $ 620.00     $     1,240.00   $ 500.00      $     1,000.00   $ 500.00      $     1,000.00
 17    Catch Basin Specail Detail                               Ea        2       $1,000.00    $     2,000.00   $ 1,000.00    $     2,000.00   $   1,500.00   $     3,000.00   $ 1,144.00   $     2,288.00   $ 1,140.00   $     2,280.00   $ 1,200.00    $     2,400.00   $ 1,075.00    $     2,150.00
 18    Cold Milling HMA Surface                                Syd      1112          $2.50    $     2,780.00   $      3.50   $     3,892.00   $       2.39   $     2,657.68   $     1.75   $     1,946.00   $     1.60   $     1,779.20   $      4.50   $     5,004.00   $      2.00   $     2,224.00
 19    HMA, 3C                                                 Ton       275          $68.00   $    18,700.00   $     61.46   $    16,901.50   $      61.46   $    16,901.50   $    64.00   $    17,600.00   $    62.00   $    17,050.00   $     61.46   $    16,901.50   $     61.50   $    16,912.50
 20    HMA, 4C                                                 Ton       373          $70.00   $    26,110.00   $     69.64   $    25,975.72   $      69.64   $    25,975.72   $    72.50   $    27,042.50   $    70.00   $    26,110.00   $     69.64   $    25,975.72   $     69.75   $    26,016.75
 21    Conc Pavt, Nonreinf, 8 inch                             Syd        21          $34.00   $       714.00   $     35.00   $       735.00   $      26.95   $       565.95   $    26.20   $       550.20   $    32.80   $       688.80   $     26.95   $       565.95   $     25.20   $       529.20
 22    Driveway, Nonreinf Conc, 6 inch, Modified               Syd        26          $30.00   $       780.00   $     30.00   $       780.00   $      24.10   $       626.60   $    26.10   $       678.60   $    30.00   $       780.00   $     24.10   $       626.60   $     22.50   $       585.00
 23    Curb and Gutter, Conc, Det F4                            Ft       934          $10.00   $     9,340.00   $     12.00   $    11,208.00   $      10.05   $     9,386.70   $    10.70   $     9,993.80   $    11.50   $    10,741.00   $     10.05   $     9,386.70   $      9.40   $     8,779.60
 24    Detectable Warning Surface                               Ft        53          $40.00   $     2,120.00   $     32.00   $     1,696.00   $      34.25   $     1,815.25   $    33.30   $     1,764.90   $    35.00   $     1,855.00   $     34.25   $     1,815.25   $     32.00   $     1,696.00
 25    Sidewalk Ramp, Conc, 4 inch                              Sft      857           $5.00   $     4,285.00   $      4.50   $     3,856.50   $       3.50   $     2,999.50   $     3.70   $     3,170.90   $     3.95   $     3,385.15   $      3.50   $     2,999.50   $      3.25   $     2,785.25
 26    Sidewalk, Conc, 4 inch                                   Sft     2165           $2.50   $     5,412.50   $      3.00   $     6,495.00   $       2.05   $     4,438.25   $     2.25   $     4,871.25   $     2.50   $     5,412.50   $      2.05   $     4,438.25   $      1.90   $     4,113.50
 27    Pavt Mrkg, Ovly Cold Plastic, 4 inch, White              Ft       200           $1.75   $       350.00   $      2.05   $       410.00   $       2.05   $       410.00   $     2.15   $       430.00   $     2.50   $       500.00   $      2.05   $       410.00   $      2.50   $       500.00
 28    Pavt Mrkg, Ovly Cold Plastic, 6 inch, Crosswalk          Ft       575           $2.35   $     1,351.25   $      3.11   $     1,788.25   $       3.11   $     1,788.25   $     3.25   $     1,868.75   $     3.00   $     1,725.00   $      3.11   $     1,788.25   $      3.00   $     1,725.00
 29    Pavt Mrkg, Ovly Cold Plastic, 18 inch, Stop Bar          Ft        85           $5.75   $       488.75   $      9.32   $       792.20   $       9.32   $       792.20   $     9.70   $       824.50   $     6.00   $       510.00   $      9.32   $       792.20   $      6.00   $       510.00
 30    Pavt Mrkg, Waterborne, 4 inch, Yellow                    Ft       550           $0.90   $       495.00   $      1.00   $       550.00   $       1.00   $       550.00   $     1.05   $       577.50   $     1.00   $       550.00   $      1.00   $       550.00   $      1.00   $       550.00
 31    Barricade, Type III, High Intensity, Lighted, Furn       Ea        15          $25.00   $       375.00   $     45.00   $       675.00   $      45.00   $       675.00   $    67.60   $     1,014.00   $    50.00   $       750.00   $     45.00   $       675.00   $     55.00   $       825.00
 32    Barricade, Type III, High Intensity, Lighted, Oper       Ea        15          $25.00   $       375.00   $      0.01   $         0.15   $       5.00   $        75.00   $     1.05   $        15.75   $     0.01   $         0.15   $      0.01   $         0.15   $      1.00   $        15.00
 33    Plastic Drum, High Intensity, Furn                       Ea        40          $25.00   $     1,000.00   $     10.00   $       400.00   $      10.00   $       400.00   $    16.70   $       668.00   $    11.00   $       440.00   $     10.00   $       400.00   $     13.00   $       520.00
 34    Plastic Drum, High Intensity, Oper                       Ea        40           $3.00   $       120.00   $      0.01   $         0.40   $       5.00   $       200.00   $     1.05   $        42.00   $     0.01   $         0.40   $      0.01   $         0.40   $      1.00   $        40.00
 35    Sign, Type B, Temp, Prismatic, Furn                      Sft     349.5          $6.00   $     2,097.00   $      3.00   $     1,048.50   $       3.00   $     1,048.50   $     3.40   $     1,188.30   $     3.00   $     1,048.50   $      3.00   $     1,048.50   $      2.75   $       961.13
 36    Sign, Type B, Temp, Prismatic, Oper                      Sft     349.5          $2.00   $       699.00   $      0.50   $       174.75   $       0.50   $       174.75   $     1.05   $       366.98   $     0.50   $       174.75   $      0.50   $       174.75   $      1.00   $       349.50
 37    Topsoil Surface, Furn, 4 inch                           Syd       44.5          $2.50   $       111.25   $     20.00   $       890.00   $      18.00   $       801.00   $     2.65   $       117.93   $     8.20   $       364.90   $     25.00   $     1,112.50   $      8.00   $       356.00
 38    Hydroseeding                                            Syd      44.5           $0.50   $        22.25   $     12.00   $       534.00   $       7.00   $       311.50   $     5.20   $       231.40   $     2.30   $       102.35   $     10.50   $       467.25   $      4.00   $       178.00
 39    Water Valve Box and Cover, Complete                      Ea         5        $300.00    $     1,500.00   $    450.00   $     2,250.00   $     300.00   $     1,500.00   $ 414.50     $     2,072.50   $ 415.00     $     2,075.00   $ 350.00      $     1,750.00   $ 500.00      $     2,500.00
 40    Flowable Fill                                                       4        $100.00    $       400.00   $    350.00   $     1,400.00   $     100.00   $       400.00   $ 175.00     $       700.00   $ 495.00     $     1,980.00   $ 150.00      $       600.00   $     85.00   $       340.00
                                                               Cyd

                                                                                               $   140,734.50                 $   159,257.47                  $   155,057.16                $   139,123.25                $   148,318.35                 $   157,614.97                 $   132,345.00
                                                       TOTAL
       Apparent Low Bidder
       Calculation Error
                                                                                                    H-1687 CLAY AVE., FOURTH TO THIRD; THIRD, CLAY TO WESTERN AVE.BID TABULATIONS




                                                                   CONTRACTOR                                                  Jack Dykstra Excavating Double L Enterprises Inc.                                      Al's Excavating, Inc.        Accurate Excavators, LLC     Thompson Brothers Inc.
                                                                                                    KAMMINGA & ROODVOETS INC.
                                                                       ADDRESS     ENGINEER'S                                    3677 3 Mile Rd. NW     5215 Industrial Park Dr.                                        4515 134th Ave.                2821 Central Rd.          388 W. McMillan Rd.
                                                                                                       3435 Broadmoor Ave. SE
                                                                     CITY/ST/ZIP    ESTIMATE                                   Grand Rapids, MI 49534     Montague, MI49437                                            Hamilton, MI 49419            Muskegon, MI 49445         N. Muskegon, MI 49445
                                                                                                        Grand Rapids, MI 49512
LINE                       DESCRIPTION                         UNIT QUANTITY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE                                         UNIT PRICE   TOTAL PRICE        UNIT PRICE   TOTAL PRICE     UNIT PRICE   TOTAL PRICE
  1    Mobilization, Max. ____                                  LS         1       $5,000.00    $     5,000.00   $   15,000.00   $    15,000.00   $   7,450.00   $     7,450.00   $ 15,500.00   $    15,500.00   $ 8,000.00   $         8,000.00 $ 7,600.00   $     7,600.00 $ 6,481.42    $    6,481.42
  2    Sewer, Rem, Less than 24 inch                            Ft        42           $7.00    $       294.00   $        5.00   $       210.00   $      30.00   $     1,260.00   $     10.50   $       441.00   $     8.00   $           336.00 $     6.00   $        252.00 $     5.00   $      210.00
  3    Sewer, Rem, 24 inch to 48 inch                           Ft       447           $9.00    $     4,023.00   $        3.00   $     1,341.00   $      30.00   $    13,410.00   $     12.47   $     5,574.09   $    10.00   $         4,470.00 $     6.00   $     2,682.00 $     10.00   $    4,470.00
  4    Dr Structure, Rem, Modified                              Ea         9        $300.00     $     2,700.00   $      390.00   $     3,510.00   $     400.00   $     3,600.00   $    325.00   $     2,925.00   $ 150.00     $         1,350.00 $   150.00   $     1,350.00 $    300.00   $    2,700.00
  5    Sidewalk, Rem                                           Syd       294           $5.00    $     1,470.00   $        9.00   $     2,646.00   $       5.00   $     1,470.00   $     15.78   $     4,639.32   $    15.00   $         4,410.00 $    10.00   $     2,940.00 $      3.00   $      882.00
  6    Pavt, Rem, Modified                                     Syd      2683           $3.50    $     9,390.50   $        3.20   $     8,585.60   $       2.00   $     5,366.00   $      2.50   $     6,707.50   $     6.00   $       16,098.00 $      2.60   $      6,975.80 $     2.00   $    5,366.00
  7    Machine Grading, Modified                               Sta       4.6       $1,500.00    $     6,900.00   $    1,450.00   $     6,670.00   $   2,000.00   $     9,200.00   $ 1,330.00    $     6,118.00   $ 1,000.00   $         4,600.00 $   710.00   $     3,266.00 $ 1,470.00    $    6,762.00
  8    Erosion Control, Inlet Protection, Fabric Drop           Ea         5        $100.00     $       500.00   $      100.00   $       500.00   $     100.00   $       500.00   $    125.00   $       625.00   $ 100.00     $           500.00 $    80.00   $        400.00 $   120.00   $      600.00
  9    Aggregate Base, 8 inch                                  Syd      2280           $7.00    $    15,960.00   $        7.00   $    15,960.00   $       6.25   $    14,250.00   $      7.62   $    17,373.60   $     5.50   $       12,540.00 $      6.40   $    14,592.00 $      6.00   $   13,680.00
 10    Maintenance Gravel, LM                                  Cyd        50          $25.00    $     1,250.00   $       10.00   $       500.00   $      10.00   $       500.00   $     20.00   $     1,000.00   $     5.00   $           250.00 $    15.00   $        750.00 $    10.00   $      500.00
 11    Sewer Bulkhead, 36 inch                                  Ea         2        $300.00     $       600.00   $      335.00   $       670.00   $     250.00   $       500.00   $    745.00   $     1,490.00   $ 300.00     $           600.00 $   300.00   $        600.00 $   300.00   $      600.00
 12    storm sewer, D.I. class 52, 12 inch                      Ft       113          $52.00    $     5,876.00   $       64.00   $     7,232.00   $      75.00   $     8,475.00   $     82.34   $     9,304.42   $    50.00   $         5,650.00 $    60.00   $     6,780.00 $     56.00   $    6,328.00
 13    Dr Structure, Tap, 12 inch                               Ea         1        $250.00     $       250.00   $      485.00   $       485.00   $     300.00   $       300.00   $    412.00   $       412.00   $ 100.00     $           100.00 $   175.00   $        175.00 $   250.00   $      250.00
 14    Dr Structure Cover, Modified                             Lb      2130           $1.50    $     3,195.00   $        1.65   $     3,514.50   $       1.30   $     2,769.00   $      2.65   $     5,644.50   $     1.35   $         2,875.50 $     1.05   $      2,236.50 $     1.90   $    4,047.00
 15    Catch Basin 2 Ft ID Special Detail                       Ea         1       $1,000.00    $     1,000.00   $    1,150.00   $     1,150.00   $     750.00   $       750.00   $    635.00   $       635.00   $ 850.00     $           850.00 $   750.00   $        750.00 $   900.00   $      900.00
 16    Dr Structure, Adj, Case 1, Modified                      Ea         2        $350.00     $       700.00   $      465.00   $       930.00   $     400.00   $       800.00   $    457.00   $       914.00   $ 500.00     $         1,000.00 $   335.00   $        670.00 $   300.00   $      600.00
 17    Catch Basin Specail Detail                               Ea        2        $1,000.00    $     2,000.00   $    1,450.00   $     2,900.00   $   1,010.00   $     2,020.00   $ 1,085.00    $     2,170.00   $ 1,000.00   $         2,000.00 $ 1,000.00   $     2,000.00 $ 1,200.00    $    2,400.00
 18    Cold Milling HMA Surface                                Syd      1112           $2.50    $     2,780.00   $        2.85   $     3,169.20   $       3.00   $     3,336.00   $      2.39   $     2,657.68   $     3.00   $         3,336.00 $     2.50   $     2,780.00 $      1.50   $    1,668.00
 19    HMA, 3C                                                 Ton       275           $68.00   $    18,700.00   $       61.46   $    16,901.50   $      62.00   $    17,050.00   $     61.46   $    16,901.50   $    61.46   $       16,901.50 $     64.50   $    17,737.50 $     61.00   $   16,775.00
 20    HMA, 4C                                                 Ton       373           $70.00   $    26,110.00   $       69.64   $    25,975.72   $      70.00   $    26,110.00   $     69.64   $    25,975.72   $    69.64   $       25,975.72 $     73.00   $    27,229.00 $     70.00   $   26,110.00
 21    Conc Pavt, Nonreinf, 8 inch                             Syd        21           $34.00   $       714.00   $       52.00   $     1,092.00   $      27.90   $       585.90   $     30.99   $       650.79   $    28.00   $           588.00 $    28.25   $        593.25 $    32.00   $      672.00
 22    Driveway, Nonreinf Conc, 6 inch, Modified               Syd        26           $30.00   $       780.00   $       40.00   $     1,040.00   $      25.20   $       655.20   $     27.72   $       720.72   $    25.00   $           650.00 $    30.50   $        793.00 $    30.00   $      780.00
 23    Curb and Gutter, Conc, Det F4                            Ft       934           $10.00   $     9,340.00   $       14.50   $    13,543.00   $      11.00   $    10,274.00   $     11.56   $    10,797.04   $    14.00   $       13,076.00 $     11.00   $    10,274.00 $     12.00   $   11,208.00
 24    Detectable Warning Surface                               Ft        53           $40.00   $     2,120.00   $       51.00   $     2,703.00   $      35.00   $     1,855.00   $     39.39   $     2,087.67   $    34.25   $         1,815.25 $    36.00   $     1,908.00 $     30.00   $    1,590.00
 25    Sidewalk Ramp, Conc, 4 inch                              Sft      857            $5.00   $     4,285.00   $        3.30   $     2,828.10   $       3.55   $     3,042.35   $      4.03   $     3,453.71   $     3.75   $         3,213.75 $     3.50   $     2,999.50 $      3.50   $    2,999.50
 26    Sidewalk, Conc, 4 inch                                   Sft     2165            $2.50   $     5,412.50   $        2.75   $     5,953.75   $       2.20   $     4,763.00   $      2.36   $     5,109.40   $     2.75   $         5,953.75 $     2.60   $      5,629.00 $     2.20   $    4,763.00
 27    Pavt Mrkg, Ovly Cold Plastic, 4 inch, White              Ft       200            $1.75   $       350.00   $        2.05   $       410.00   $       2.05   $       410.00   $      2.35   $       470.00   $     2.05   $           410.00 $     2.10   $        420.00 $     2.05   $      410.00
 28    Pavt Mrkg, Ovly Cold Plastic, 6 inch, Crosswalk          Ft       575            $2.35   $     1,351.25   $        3.11   $     1,788.25   $       3.15   $     1,811.25   $      3.58   $     2,058.50   $     3.11   $         1,788.25 $     3.25   $     1,868.75 $      3.11   $    1,788.25
 29    Pavt Mrkg, Ovly Cold Plastic, 18 inch, Stop Bar          Ft        85            $5.75   $       488.75   $        9.32   $       792.20   $       9.35   $       794.75   $     10.72   $       911.20   $     9.32   $           792.20 $     9.70   $        824.50 $     9.32   $      792.20
 30    Pavt Mrkg, Waterborne, 4 inch, Yellow                    Ft       550            $0.90   $       495.00   $        1.00   $       550.00   $       1.00   $       550.00   $      1.15   $       632.50   $     1.00   $           550.00 $     1.05   $        577.50 $     1.00   $      550.00
 31    Barricade, Type III, High Intensity, Lighted, Furn       Ea        15           $25.00   $       375.00   $       45.00   $       675.00   $      45.00   $       675.00   $     54.50   $       817.50   $    45.00   $           675.00 $    68.00   $     1,020.00 $     55.00   $      825.00
 32    Barricade, Type III, High Intensity, Lighted, Oper       Ea        15           $25.00   $       375.00   $        1.00   $        15.00   $       1.00   $        15.00   $      1.00   $        15.00   $     0.01   $             0.15 $     1.05   $         15.75 $     1.00   $       15.00
 33    Plastic Drum, High Intensity, Furn                       Ea        40           $25.00   $     1,000.00   $       10.00   $       400.00   $      10.00   $       400.00   $     14.20   $       568.00   $    10.00   $           400.00 $    16.75   $        670.00 $    13.00   $      520.00
 34    Plastic Drum, High Intensity, Oper                       Ea        40            $3.00   $       120.00   $        0.01   $         0.40   $       1.00   $        40.00   $      1.00   $        40.00   $     0.01   $             0.40 $     1.05   $         42.00 $     1.00   $       40.00
 35    Sign, Type B, Temp, Prismatic, Furn                      Sft     349.5           $6.00   $     2,097.00   $        3.00   $     1,048.50   $       3.00   $     1,048.50   $      6.16   $     2,152.92   $     3.00   $         1,048.50 $     3.40   $     1,188.30 $      2.75   $      961.13
 36    Sign, Type B, Temp, Prismatic, Oper                      Sft     349.5           $2.00   $       699.00   $        0.50   $       174.75   $       0.50   $       174.75   $      1.00   $       349.50   $     0.50   $           174.75 $     1.00   $        349.50 $     1.00   $      349.50
 37    Topsoil Surface, Furn, 4 inch                           Syd       44.5           $2.50   $       111.25   $        2.00   $        89.00   $      10.00   $       445.00   $     10.36   $       461.02   $    10.00   $           445.00 $     3.00   $        133.50 $    10.00   $      445.00
 38    Hydroseeding                                            Syd      44.5            $0.50   $        22.25   $        6.00   $       267.00   $       5.00   $       222.50   $      4.50   $       200.25   $     5.00   $           222.50 $     5.00   $        222.50 $     4.00   $      178.00
 39    Water Valve Box and Cover, Complete                      Ea         5         $300.00    $     1,500.00   $      525.00   $     2,625.00   $     380.00   $     1,900.00   $    390.00   $     1,950.00   $ 350.00     $         1,750.00 $   375.00   $     1,875.00 $    500.00   $    2,500.00
 40    Flowable Fill                                                       4         $100.00    $       400.00
                                                               Cyd                                               $      320.00   $     1,280.00   $     150.00   $       600.00   $    125.50   $       502.00   $ 150.00     $           600.00 $   135.00   $        540.00 $   150.00   $      600.00

                                                                                                $   140,734.50
                                                       TOTAL                                                                     $   155,125.47                  $   149,378.20                 $   160,956.05                $       145,996.22              $    133,709.85              $   133,316.00
        Commission Meeting Date: January 22, 2013




Date:      January 7, 2013
To:        Honorable Mayor & City Commission
From:      Planning & Economic Development Department
RE:        Termination of “Joint Agreement for
           Cooperative Programming & Facility Use
           Between City of Muskegon Department of
           Leisure Services and Muskegon Public Schools”
           (“Agreement”)


SUMMARY OF REQUEST: A joint agreement was entered into between
the City and the Schools on May 26, 1998. The Agreement outlined
usage of facilities between the entities. Since much of the Agreement is
no longer relevant (see attached memo), termination of the Agreement
is requested.
FINANCIAL IMPACT: None.


BUDGET ACTION REQUIRED: None.


STAFF RECOMMENDATION: Staff requests that the City Commission
terminate the Agreement (attached), consistent with the “term” of the
Agreement.
Memorandum- Confidential
To:      Honorable Mayor and City Commission
CC:      Bryon Mazade, City Manager
From: Cathy Brubaker-Clarke, Director of Community & Economic Development
Date: 1/16/2013
Re:      Termination of “Joint Agreement for Cooperative Programming & Facility
         Use Between City of Muskegon Department of Leisure Services and
         Muskegon Public Schools” (“Agreement”)



The City of Muskegon and Muskegon Public Schools entered into a joint agreement
May 26, 1998. The Agreement specified usage of facilities owned by each entity for
recreational programming. On January 7, 2013, Jon Felske, Muskegon Public Schools
Superintendent, Bryon Mazade, Mohammed Al-Shatel and Cathy Brubaker-Clarke met
to discuss the necessity (or lack thereof) for the Agreement. All participants agreed that
there is no further need for the Agreement signed in 1998. There are several reasons for
this. They include:

      • There is no longer a formal “Leisure Services Department” in the City of
         Muskegon.

      • Recreational programming is no longer provided by the City of Muskegon. The
         programming is managed by other entities granted funds by the City (e.g., the
         YMCA, Muskegon Public Schools, individual sports clubs).

      • Some of the facilities outlined in the Agreement are either managed by other
         entities (e.g., Marsh Field) or no longer open (e.g., Nims School).

      • Individual partnerships between the City and the Schools are handled on an
         individual basis (e.g., voting booths; Marsh Field).

Therefore, the City Commission is requested to terminate the Agreement signed on May
26, 1998. If you have any questions, please let me know.
Date:    January 22, 2013

To:      Honorable Mayor and City Commissioners

From: DPW
RE:      Donating obsolete Radio Equipment to Muskegon County Emergency
         Communication Services



SUMMARY OF REQUEST:

Authorize staff to donate radio equipment that is no longer needed to MCECS, a non-
profit organization.



FINANCIAL IMPACT:
None.



BUDGET ACTION REQUIRED:
None


STAFF RECOMMENDATION:
Authorize staff to Donate obsolete radio equipment.



COMMITTEE RECOMMENDATION:
Date:    January 22, 2013

To:      Honorable Mayor and City Commissioners

From: DPW
RE:      Permanent Traffic Control Order – Remove current 25 MPH Speed Limit
         sign and Install a 30 MPH Speed Limit sign.


SUMMARY OF REQUEST:

Authorize staff to remove the current 25 MPH Speed Limit sign and install a 30 MPH
Speed Limit sign on West Bound Marquette at or near Kraft Street.

FINANCIAL IMPACT:
Cost of signs and man-power to install, if approved.



BUDGET ACTION REQUIRED:
None.


STAFF RECOMMENDATION:
Approve request.



COMMITTEE RECOMMENDATION:
                   Commission Meeting Date: January 22, 2013




Date:         January 16, 2013
To:           Honorable Mayor and City Commissioners
From:         Planning & Economic Development
RE:           Public Hearing – Establishment of a Commercial Rehabilitation
              District – 316 Morris Ave.


SUMMARY OF REQUEST:

Pursuant to Public Act 210 of 2005, as amended, The Hinman Company has requested the
establishment of a Commercial Rehabilitation District. The creation of the district will allow
the building owner to apply for a Commercial Rehabilitation Certificate, which will freeze the
taxable value of the building and exempt the new real property investment from local
taxes. The school operating tax and the State Education Tax (SET) are still levied on
the new investment. Land and personal property cannot be abated under this act.

FINANCIAL IMPACT:

None

BUDGET ACTION REQUIRED:

None

STAFF RECOMMENDATION:

Establishment of the Commercial Rehabilitation District.

COMMITTEE RECOMMENDATION:

None




1/16/2013
                                             Resolution No. _______

                                       MUSKEGON CITY COMMISSION

        RESOLUTION APPROVING THE CREATION OF A COMMERCIAL REHABILITATION DISTRICT
                                     316 Morris Ave.

WHEREAS, the Hinman Company has requested in writing for the City to establish a Commercial Rehabilitation
     District at 316 Morris Ave in a letter dated December 18, 2012; and

WHEREAS, the creation of this district is calculated to and will have the reasonable likelihood to retain, create,
     or prevent the loss of employment in Muskegon, Michigan; and

WHERAS, the building at this location is at least 15 years old and is located in a downtown district; and

WHEREAS, a Public Hearing was held on January 22, 2013 at which the applicant, the assessor and
     representatives of the affected taxing units were given written notice and were afforded an opportunity
     to be heard;

NOW, THEREFORE, BE IT RESOLVED, the City Commission of Muskegon does hereby establish a
      “Commercial Rehabilitation District” for the property at 316 Morris Ave on the following described
      parcel of real property


CITY OF MUSKEGON REVISED PLAT OF 1903 THAT PT OF BLKS 558-562 VAC ALLEY VAC JEFFERSON
  ST & VAC WATER ST DESC AS FOLS COM AT W MOST COR LOT 17 OF SD BLK 561 FOR POB TH S
  39D 47M E ALG ELY LN OF N FIRST ST 193.65 FT TO NLY LN OF MORRIS AVE TH N 21D 59M 27S E
ALG NLY LN MORRIS AVE 203.46 FT TH N 27D 33M E ALG NLY LN MORRIS AVE 275.90 FT TO SWLY LN
 OF TERRACE ST(125.00 FT WIDE) TH N 62D 44M W ALG SWLY LN TERRACE ST(125 FT WIDE) 449.40
  FT TH WLY ALG THE ARC OF THE 177.48 FT R CURVE TO LT A DISTANCE 138.36 FT TO ELY LN OF
          C&O RR ROW(THE LONG CHORD OF SD CURVE BEARS N 85D 04M W 134.90 FT)



Adopted this 22nd Day of January 2013.


Ayes:

Nays:

Absent:




                                                     BY: __________________________________
                                                            Stephen Gawron
                                                            Mayor

                                               ATTEST: __________________________________
                                                          Ann Cummings
                                                          Clerk




1/16/13
                                               CERTIFICATION

I hereby certify that the foregoing constitutes a true and complete copy of a resolution adopted by the Muskegon
City Commission, County of Muskegon, Michigan, at a regular meeting held on January 22, 2013.

                                                            ______________________________
                                                            Ann Cummings
                                                            Clerk




1/16/13
         Commission Meeting Date: January 22, 2013




Date:       January 14, 2013
To:         Honorable Mayor & City Commission
From:       Planning & Economic Development Department
RE:         City Of Muskegon Operations Management
            Contract: Smith Ryerson Community Center,
            Pastor Gregory M. Kirksey Picnic Shelter And
            Smith Ryerson Park Grounds


SUMMARY OF REQUEST: The Muskegon Recreational Center (MRC),
Inc. has been managing the Smith Ryerson Community Center since
July 2006. The management has been successful, with many area
youth (as well as others in the community) being served. However,
those involved with the MRC would now like to turn over the
management of the facility to New Hope Baptist Church. Mr. Ray, who
has been the actual site manager of the facility, will continue to be site
manager (he is a member of New Hope Baptist Church).


FINANCIAL IMPACT: The Contract specifies that the Manager will
receive its management fee through the revenue generated at the
Center.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the attached Contract and
authorize the Director of Community & Economic Development and the
City Clerk signatures.

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