City Commission Packet 09-09-2014

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    CITY OF MUSKEGON
      CITY COMMISSION MEETING
                     SEPTEMBER 9, 2014
   CITY COMMISSION CHAMBERS @ 5:30 P.M.
                               AGENDA

□ CALL TO ORDER:
□ PRAYER:
□ PLEDGE OF ALLEGIANCE:
□ ROLL CALL:
□ HONORS AND AWARDS:
□ INTRODUCTIONS/PRESENTATION:
□ CITY MANAGER’S REPORT:
□ CONSENT AGENDA:
     A. Approval of Minutes. CITY CLERK
     B. Certification of MERS Representatives. FINANCE
     C. Part Time Wage Scale (Police Officer). PUBLIC SAFETY
     D. Approval of Transfer of City-Owned Property at 2355 Lincoln.
        COMMUNITY & NEIGHBORHOOD SERVICES
     E. Renewal of Maintenance Contract with MDOT Trunkline within the City
        of Muskegon. PUBLIC WORKS
     F. Muskegon High School Community Officer Agreement. PUBLIC SAFETY
     G. Youth Basketball League and Open Gym Proposal – Muskegon Public
        Schools. PLANNING & ECONOMIC DEVELOPMENT
     H. Consideration of Bids – HVAC Work at Public Service Building. PUBLIC
        WORKS
□ PUBLIC HEARINGS:
□ COMMUNICATIONS:
□ UNFINISHED BUSINESS:
□ NEW BUSINESS:
□ ANY OTHER BUSINESS:
□ PUBLIC PARTICIPATION:
►   Reminder: Individuals who would like to address the City Commission shall do the following:
►   Fill out a request to speak form attached to the agenda or located in the back of the room.
►   Submit the form to the City Clerk.
►   Be recognized by the Chair.
►   Step forward to the microphone.
►   State name and address.
►   Limit of 3 minutes to address the Commission.
►   (Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)

□ CLOSED SESSION:
□ ADJOURNMENT:
ADA POLICY: THE CITY OF MUSKEGON WILL PROVIDE NECESSARY AUXILIARY AIDS AND SERVICES TO INDIVIDUALS
WHO WANT TO ATTEND THE MEETING UPON TWENTY-FOUR HOUR NOTICE TO THE CITY OF MUSKEGON. PLEASE
CONTACT ANN MARIE CUMMINGS, CITY CLERK, 933 TERRACE STREET, MUSKEGON, MI 49440 OR BY CALLING (231)
724-6705 OR TTY/TDD DIAL 7-1-1- TO REQUEST A REPRESENTATIVE TO DIAL (231) 724-6705.
Memorandum

To:     Mayor and Commissioners

From: Frank Peterson

Re:     City Commission Meeting

Date:   September 4 2014

We have a number of items on the agenda, and I thought you could use a little background on them as
you prepare for our meeting next week.



1.      At the work session, we are asking the Commission to consider moving our local Commission
        elections to even years. This is an efficiency, voter-turnout, and cost issue. I think it improves
        all aspects of these three areas. If approved, all Commissioners would gain an additional year
        on their current terms.
2.      Also, under other business at the Work Session, we may be in a position to discuss the medical
        marihuana ordinance. It’s not on the formal work session agenda at this time because we are
        meeting with staff and counsel on Monday afternoon. If we are comfortable with all of the
        changes proposed/made, we will present those changes to the Commission during the work
        session. If not, it’ll likely wait until the October work session. Either way, we will not be asking
        for a vote on the ordinance this week.
3.      We are also working on a draft resolution for the usage of the 4-mill increase. We hope to have
        that ready to present at the work session. If the Commission agrees with the wording, we can
        add it to the regular agenda.
4.      Under the consent agenda, we are asking for approval of a wage scale for part time police
        officers. These officers were authorized by the union in the last collective bargaining
        agreement. We are also asking to sell the property at 2355 Lincoln to Habitat for Humanity so
        they can build a home on the site in 2015. We are asking for a renewal of the trunkline
        maintenance contract with MDOT, as well as the renewal of the youth basketball league and
        open gym program. Finally, we are asking to accept bids for HVAC work at the Public Services
        building.
Date:     September 9, 2014
To:       Honorable Mayor and City Commissioners
From:     Ann Marie Cummings, City Clerk
RE:       Approval of Minutes




SUMMARY OF REQUEST: To approve minutes of the August 26th City
Commission Meeting.


FINANCIAL IMPACT: None.


BUDGET ACTION REQUIRED: None.


STAFF RECOMMENDATION: Approval of the minutes.
     CITY OF MUSKEGON
       CITY COMMISSION MEETING
                        AUGUST 26, 2014
    CITY COMMISSION CHAMBERS @ 5:30 P.M.
                                   MINUTES

The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, August 26, 2014.
Mayor Gawron opened the meeting with prayer from George Monroe from the
Evanston Avenue Baptist Church after which the Commission and public recited
the Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen Gawron, Vice Mayor Lawrence Spataro,
Commissioners Byron Turnquist, Ken Johnson, Eric Hood, Willie German, and Dan
Rinsema-Sybenga, City Manager Franklin Peterson, City Attorney John Schrier,
and City Clerk Ann Marie Cummings.
2014-60 CONSENT AGENDA:
      A. Approval of Minutes. CITY CLERK
SUMMARY OF REQUEST: To approve minutes of the August 11th Commission
Worksession Meeting, and the August 12th City Commission Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
      C. Sale of Buildable Vacant Lot at 360 East Isabella.           PLANNING &
         ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: To approve the sale of a vacant buildable lot at 360
East Isabella to May Property Management, LLC, a Michigan limited liability
company who owns the adjacent parcel at 1089 Sophia, Muskegon, MI. The lot
is 66 x 132 ft. and is being offered to May Property Management, LLC for $900
plus the fee to register the deed. May Property Management, LLC will be
combining this property with his existing property, which would be considered
unbuildable should his home be destroyed over 75%. His property is 33 x 132 ft.
The True Cash Value (TCV) for the property listed in the Assessor’s office is $2,500,



                                                                                        1
and our price is set at $1,875 which is 75% of that amount. The City has owned
the property since 2004 and there have been no inquiries for potential
construction.
FINANCIAL IMPACT: The sale of this lot will generate additional tax revenue for
the City and will place the property back on the City’s tax rolls thus relieving the
City of continued maintenance costs.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the resolution and to authorize both the
Mayor and the Clerk to sign said resolution and deed.
      E. Approval of Architectural Services Procurement Proposal for CNS.
         COMMUNITY & NEIGHBORHOOD SERVICES
SUMMARY OF REQUEST: To approve Andrea Riegler as the Architectural Services
provider for Community and Neighborhood Services.
The bidding process resulted in four proposals.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve Andrea Riegler as the Architectural
Services provider for the Community and Neighborhood Services office for two
years.
      F. 2014 Great Lakes Shoreline Cities Green             Infrastructure   Grant.
         PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: The US Environmental Protection Agency has released
applications for a Green Infrastructure Grant, to be used for projects that
improve the Great Lakes water quality by reducing/treating stormwater runoff
via green infrastructure. The West Michigan Shoreline Regional Development
Commission (WMSRDC) has offered to prepare the grant application (in
conjunction with Nederveld, Inc. and Golder & Associates). WMSRDC will also
manage the project, if the grant funding is approved (with City participation
and oversight). The project must be for public property, therefore the City must
officially apply for the grant. The proposed project will be based on the SAW
grant proposal (previously approved), with implementation through the new
grant for stormwater management/green infrastructure. The project will include
stormwater management/green infrastructure on the properties surrounding the
Beidler Road end area (City and County parcels). It may also include a rain
garden at Hartshorn near the far back side of the Fricano’s parking lot. This area
would be visible from the Lakeshore Trail, Hartshorn and Fricano’s. There is
currently a low spot where wetland vegetation attempts to grow and this will be
enhanced as it will function for stormwater filtration and will be more attractive.
FINANCIAL IMPACT: The previously approved SAW grant will act as match for
the grant. There may be in-kind elements that the City can assist with.



                                                                                       2
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the City’s application for the USEPA
Green Infrastructure Grant, which includes committing to preserve/maintain the
green infrastructure for 15 years and erect appropriate signage; and authorize
the Mayor and Clerk to sign the necessary documents for the grant submittal, as
well as any documents required to accept the grant, if we receive approval.
Motion by Commissioner German, second by Commissioner Johnson to
approve the Consent Agenda as presented minus Items B and D.
ROLL VOTE: Ayes:  Johnson, Gawron, Hood, Spataro, German, Rinsema-
           Sybenga, and Turnquist
            Nays: None
MOTION PASSES
2014-61 ITEMS REMOVED FROM THE CONSENT AGENDA:
      B. Amendment to the City Code of Ordinances – Livestock and Poultry.
         PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: Staff is requesting to amend the livestock and poultry
ordinance to allow for an education exception, which would allow accredited
educational institutions to keep a limited number of livestock, poultry, fowl,
rabbits and other animals for educational purposes. These institutions would first
need to receive Planning Commission approval after a public hearing.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the amendment to the City Code of
Ordinances regarding livestock and poultry.
Motion by Commissioner Turnquist, second by Commissioner German to
approve the ordinance amendment.
ROLL VOTE: Ayes:      Gawron, Hood, Spataro, German, Rinsema-Sybenga,
           Turnquist, and Johnson
            Nays: None
MOTION PASSES
      D. Contract for Analysis of       Impediment    Study.     COMMUNITY      &
         NEIGHBORHOOD SERVICES
SUMMARY OF REQUEST: The cities of Muskegon, Muskegon Heights, Norton
Shores and the County of Muskegon are entering into an agreement with
Intellectual Business Solutions to conduct an Analysis of Impediment Study in the
County of Muskegon to further Fair Housing initiatives.
FINANCIAL IMPACT: The total amount of the contract is $30,000; the City of
Muskegon will pay $12, 000 of the cost.


                                                                                 3
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the contract and authorize the Mayor to
sign.
Motion by Commissioner Turnquist, second by Commissioner Rinsema-Sybenga
to approve the contract for Analysis of Impediment Study.
ROLL VOTE: Ayes:    Hood, Spataro, German, Rinsema-Sybenga, Turnquist,
           Johnson, and Gawron
            Nays: None
MOTION PASSES
2014-62 PUBLIC HEARINGS:
      A. Request for an Industrial Facilities Exemption Certificate – Ameriform.
         PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: Pursuant to public Act 198 of 1974, as amended,
Ameriform Acquisition, LLC, 1790 Sun Dolphin Drive, has requested the issuance
of an Industrial Facilities Tax Exemption Certificate. The total capital investment
will be $375,000 in real property and $4,625,000 in personal property and will
create 35 new jobs. This qualifies them for a tax abatement of 12 years on real
property and 9 years on personal property.
FINANCIAL IMPACT: The City will capture certain additional property taxes
generated by the expansion.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the resolution granting an Industrial
Facilities Exemption Certificate for a term of 12 years for real property and 9
years for personal property.
The Public Hearing opened to hear and consider any comments from the
public. No comments were made.
Motion by Vice Mayor Spataro, second by Commissioner Johnson to close the
Public Hearing and approve the resolution granting an Industrial Facilities
Exemption Certificate for a term of 12 years for real property and 9 years for
personal property for Ameriform Acquisition, LLC, 1790 Sun Dolphin Drive.
ROLL VOTE: Ayes: Spataro, German, Rinsema-Sybenga, Turnquist, Johnson,
           Gawron, and Hood
            Nays: None
MOTION PASSES
2014-63 NEW BUSINESS:
      A. Extend the Moratorium for Marihuana Licensing. CITY CLERK
SUMMARY OF REQUEST: On June 24, 2014, the City Commission extended the



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current moratorium 60 days. Due to pending legislation that recently passed in
the House and Senate, staff is asking to extend the moratorium by an additional
90 days.
If the proposed bills are signed, it will create significant changes to our proposed
ordinance.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To extend the moratorium an additional 90 days.
Motion by Commissioner Johnson, second by Commissioner Turnquist to extend
the moratorium for an additional 90 days.
ROLL VOTE: Ayes: German, Rinsema-Sybenga, Turnquist, Johnson, Gawron,
           Hood, and Spataro
            Nays: None
MOTION PASSES
ANY OTHER BUSINESS: Kathy Evans, WMSRDC, explained the grant.
PUBLIC PARTICIPATION: Public comments were received.
2014-64 CLOSED SESSION: To Discuss Pending Litigation.
Motion by Commissioner Hood, second by Commissioner Rinsema-Sybenga to
go into Closed Session to discuss pending litigation.
ROLL VOTE: Ayes:    Rinsema-Sybenga, Turnquist, Johnson, Gawron, Hood,
           Spataro, and German
            Nays: None
MOTION PASSES
Motion by Commissioner Rinsema-Sybenga, second by Commissioner Johnson
           to come out of Closed Session.
ROLL VOTE: Ayes: Turnquist, Johnson, Gawron, Hood, Spataro, German, and
           Rinsema-Sybenga
            Nays: None
MOTION PASSES
ADJOURNMENT: The City Commission Meeting adjourned at 7:01 p.m.


                                             Respectfully submitted,



                                             Ann Marie Cummings, MMC
                                             City Clerk


                                                                                   5
                   Commission Meeting Date: September 9, 2014




Date:         August 29, 2014
To:           Honorable Mayor and City Commissioners
From:         Finance
RE:           Certification of MERS Representatives



SUMMARY OF REQUEST: The MERS plan document provides that “the
governing body for each municipality shall certify the names of two (2) delegates to
the Annual Meeting. One delegate shall be a member who is an officer of the
municipality appointed by the governing body of the municipality. The other delegate
shall be a member who is not an officer of the municipality, elected by the member
officer/employees of the municipality.”

The City’s employee units previously agreed to a rotating system (based on date of
joining MERS) to select one official employee representative. This year the official
employee representative attending the MERS conference will be Steve Waltz (Police
Lieutenant) from the police command employee union group.

It is recommended that Elizabeth Lewis (Assistant Finance Director) be designated
as the City’s employer delegate.


FINANCIAL IMPACT: Registration for the MERS conference in Detroit is $200
per person. Additionally, mileage, hotel and related costs will be incurred.


BUDGET ACTION REQUIRED: None.


STAFF RECOMMENDATION: Certification of Elizabeth Lewis and Steve Waltz
to be the City’s officer and employee delegates at the MERS annual meeting in
Detroit September 24 - 26.



COMMITTEE RECOMMENDATION: None.
Date:         August 29th, 2014
To:           Honorable Mayor and City Commissioners

From:         Director of Public Safety Jeffrey Lewis

RE: Part time wage scale (police officer)


SUMMARY OF REQUEST:

The Director of Public Safety requests that the City Commission review and authorize
the proposed amendment to the wage matrix for non-union part-time employees
(police).

The police department will begin to implement part time police officers per section 38
of the current (2014-2016) POLC Police Officers contract.

Step 9;
Evidence/Court Officer Grade 1; 20.00 Grade 2; 21.00 Grade 3; 22.00
                        Start           1,000 hours   2,000 hours of service
Police Officer (PT)      Grade 1; 14.35 Grade 2; 14.86      Grade 3; 15.37
                          Start             1,000 hours       2,000 hours of service

      Officer(s) may start at a higher grade based on experience.


FINANCIAL IMPACT:

Positive financial impact - contract limits PT to 7,000 max working hours annually.

BUDGET ACTION REQUIRED:

N/A

STAFF RECOMMENDATION:

Staff recommends adopting this amendment to the non-union part time wage matrix
to include part time police officers.
        Commission Meeting Date:            September 9, 2014

Date:      September 2, 2014

To:        Honorable Mayor & City Commission
From:      Community and Neighborhood Services Department
RE:        Approval of Transfer of City-owned Property at 2355
           Lincoln


SUMMARY OF REQUEST: To approve the attached Quit Claim Deed and
direct the Mayor and Clerk to sign Quit Claim Deed to Muskegon County
Habitat for Humanity, 280 Ottawa St., for the vacant property located at 2355
Lincoln.
FINANCIAL IMPACT: The property transfer will relieve the City of the financial
obligation to keep it cleared.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the Quit Claim Deed and direct
CNS staff to file the Quit Claim Deed.
COMMITTEE RECOMMENDATION: None.
                                                        QUIT-CLAIM DEED

KNOW ALL MEN BY THESE PRESENTS: That the City of Muskegon, a municipal corporation, of
933 Terrace Street, Muskegon, Michigan 49440,

QUIT CLAIMS to Muskegon County Habitat for Humanity, a Michigan nonprofit corporation, of 280
Ottawa Street, Muskegon, Michigan 49442

the following described premises situated in the City of Muskegon, Muskegon County, Michigan:


CITY OF MUSKEGON REVISED PLAT OF 1903 Northerly 72 Feet Lots 1 & 2 Block 674
Property Number: 24-205-674-0001-00

for the sum of: Less than $1.00

This deed is exempt from real estate transfer tax pursuant to the provisions of MCLA 207.505(a)(h)(i) and
MCLA 207.526 Sec. 6(a)(h)(i).

Dated this            day of _____________, 2014.                            City of Muskegon

                                                                             By:_________________________________
                                                                             Stephen Gawron, Its Mayor

                                                                             By:_________________________________
                                                                             Ann Marie Cummings, MMC, City Clerk
STATE OF MICHIGAN
COUNTY OF MUSKEGON
       Signed and sworn to before me in Muskegon County, Michigan, on ______________, 2014, by
Stephen Gawron and Ann Marie Cummings the Mayor and City Clerk, respectively, of the City of
Muskegon, a municipal corporation, on behalf of the City.

                                                                             _____________________________________
                                                                             __________________________, Notary Public
                                                                             Muskegon County, Michigan
                                                                             My commission expires _________________
PREPARED BY: Oneata Bailey
City of Muskegon
933 Terrace Street/P.O. Box 536
Muskegon, MI 49443-0536
Telephone: 231/722-1621

WHEN RECORDED RETURN TO: Grantee
SEND SUBSEQUENT TAX BILLS TO: Grantee


 C:\Users\linda.potter\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\H8NAZE4J\IH2730-City to Habitat QC
(September).doc
                       AGENDA ITEM NO.

           CITY COMMISSION MEETING


TO:            Honorable Mayor and City Commissioners

FROM:          Department of Public Works

DATE:          September 9, 2014

SUBJECT:       Renewal of Maintenance Contract with MDOT
               Trunkline within the City of Muskegon


SUMMARY OF REQUEST:

The Michigan Department of Transportation (MDOT) seeks to renew its contract with the City
of Muskegon for road maintenance on State Highways located within the City of Muskegon.

The City of Muskegon designates Mohammed Al-Shatel, its Director of Public Works, as the
Contract Administrator and Maintenance Superintendent on state trunkline highways, and
authorizes him and Ann Marie Cummings, City Clerk, to execute this contract on the City’s
behalf.

This is a five-year, renewable contract.

FINANCIAL IMPACT:

Our annual contract with MDOT is approximately $230,000.

BUDGET ACTION REQUIRED:

None.

STAFF RECOMMENDATION:

Recommend approval of five-year contract and the designation of Mohammed Al-Shatel as the
Contract Administrator and Maintenance Superintendent, and authorize him and Ann Marie
Cummings, City Clerk, to execute the contract on the City’s behalf.

COMMITTEE RECOMMENDATION:
                         Resolution No.


                       MUSKEGON CITY COMMISSION


      RESOLUTION DESIGNATING CONTRACT ADMINISTRATOR AND
                  MAINTENANCE SUPERINTENDENT
                  ON STATE TRUNK LINE HIGHWAYS
                              AND
      OFFICIALS AUTHORIZED TO SIGN MICHIGAN DEPARTMENT OF
             TRANSPORTATION MAINTENANCE CONTRACT


WHEREAS, the Michigan Department of Transportation has affirmatively found
that contracting with municipalities for the maintenance of state trunklines and
bridges within its jurisdiction is in the best public interest; and

WHEREAS, 1925 PA 17 Section 2, MCL 250-61 et seq; MSA 9.902 authorizes
the Michigan Department of Transportation MDOT to contract with municipalities
for the construction, improvement, and/or maintenance of State trunkline
highways; and

WHEREAS, the Michigan Department of Transportation has presented to the
City of Muskegon a maintenance contract, the term of which is October 1, 2014
through September, 30, 2019; and

WHEREAS, the City of Muskegon desires to enter into this agreement; and

WHEREAS, the City of Muskegon must designate a Contract Administrator and
Maintenance Superintendent on State trunk line highways, one who will
supervise all work covered by the contract; and

WHEREAS, the City of Muskegon must designate City of Muskegon officials
authorized to sign the maintenance contract.

NOW THEREFORE BE IT RESOLVED THAT, the Muskegon City Commission
of the City of Muskegon, Michigan that:

      1.    Mohammed Al-Shatel, Director of Public Works, is designated as the
            Contract Administrator and Maintenance Superintendent on State
            trunk line highways, as applies to this contract.
        2.     Mohammed Al-Shatel, Director of Public Works, and Ann Marie
               Cummings, City Clerk, are authorized to sign this contract.


Adopted this 9th day of September, 2014.

Ayes:

Nays:

Absent:


                                     By: _______________________________
                                            Stephen J. Gawron
                                            Mayor


                                     Attest: ____________________________
                                             Ann Marie Cummings
                                             City Clerk, MMC




I hereby certify that the foregoing constitutes a true and complete
copy of a resolution adopted by the City Commission for the City of Muskegon,
County of Muskegon, Michigan, at a regular meeting
held on September 9, 2014.


                                               ____________________________
                                               Ann Marie Cummings
                                               City Clerk, MMC




09/02/14
(L/Word/Commission//2014-2019 MDOT Contract)
         Commission Meeting Date: September 9, 2014




Date:        September 3, 2014
To:          Honorable Mayor & City Commission
From:        Planning & Economic Development Department
RE:          Youth Basketball League and Open Gym
             Proposal- Muskegon Public Schools


SUMMARY OF REQUEST: The City of Muskegon has contracted with the
Muskegon Public Schools (“Schools”) for the management of the Youth Basketball
League and Open Gym since 2010. The program has been successful (see
attached report) and the Schools would like to manage the program for the 2014-
2015 school year. The Commission is requested to approve the attached proposal
and authorize staff to enter into an agreement with the Schools for oversight of the
basketball program and the Open Gym program.

FINANCIAL IMPACT: The cost for the program is $18,500 (which has not changed
since 2010).

BUDGET ACTION REQUIRED: Funds are available through the Leisure Services
budget.

STAFF RECOMMENDATION: To approve the “Youth Basketball League and Open
Gym Proposal” and authorize staff to enter into a formal agreement with the Schools.
   21st CCLC After School Programs 349 W. Webster Avenue, Muskegon, MI 49440 231-720-2000 Fax 231-720-2050


August 19, 2014

                 MPS 21st CCLC Youth Basketball League & Open Gym Proposal

From: Muskegon Public Schools
To: The City of Muskegon

        Muskegon Public Schools is continually looking for new ways to "reach out and change lives" in
our community. Collaborating with the City of Muskegon will help offer safe, positive after school
recreational opportunities for the students serviced throughout our communities. Last year's Youth
Basketball and Open Gym program established a successful foundation to sustain this collaborative
effort. Based on review of expenses our current proposal is as follows:

1.) The MPS Youth Support Services Office located @ Muskegon Hackley Administration Building,
would administer the following programs: Open Gym and the Youth Basketball League. These
programs would run between October 2014 and March 2015.
2.) The City of Muskegon would contribute $18,500 towards this partnership. The funds would be used
for the following expenses: program administration and supervision, custodial services,
supplies/materials and support personnel (i.e. referee's and statisticians).

Program Descriptions:

1.) Boy's and girl's basketball seasons would run consecutively for (6) weeks with the (6th) week being
tournament play to conclude each season. The girl’s season would start Fall of 2014 and the boy’s would
begin after the conclusion of Christmas break (Winter 2015).
2.) Student registration fee would remain $25 per student to include: reversible game jerseys, individual
participation medals, team plaques, and trophies for the tournament champion and runner up teams.
3.) MPS will accept responsibility for all administrative and supervisory obligations for the Youth
Basketball League and Open Gym.

Open Gym:

1.) Open gym will be offered for (3) hours to the community the day following the Saturday basketball
games of both girls and boys seasons.
2.) MPS will accept responsibility for all administrative and supervisory obligations for the Open Gym
program.
    It is the policy of the Public Schools of the City of Muskegon that no person shall, on the basis of race, color, religion, national origin or ancestry, sex, age,
 disability, height, weight, or marital status be excluded from participation in, be denied the benefits of, or be subjected to discrimination during any program or
 activity or in employment. If you feel you have been discriminated against, please contact the Office of the Assistant Superintendent of Human Resources, 349
                                                       W. Webster Avenue, Muskegon, MI 49440 (231) 720-2000
Grant Contacts

George Sharp                                                                      231-720-2061
Assistant Director
21st CCLC
gsharp@mpsk12.net


Kimberly Leavell                                                                  231-720-2557
Director
21st CCLC
kleavell@mpsk12.net




Muskegon Public Schools looks forward to our partnership for the 2014/2015 academic year.




   It is the policy of the Public Schools of the City of Muskegon that no person shall, on the basis of race, color, religion, national origin or ancestry, sex, age,
disability, height, weight, or marital status be excluded from participation in, be denied the benefits of, or be subjected to discrimination during any program or
activity or in employment. If you feel you have been discriminated against, please contact the Office of the Assistant Superintendent of Human Resources, 349
                                                      W. Webster Avenue, Muskegon, MI 49440 (231) 720-2000
                              City of Muskegon Final Report
                              Narrative & Financial Section
                                        2013-2014

         Program: Muskegon Public Schools Youth Basketball League and Open Gym

Legal name of Organization: MPS 21st CCLC Youth Basketball League and Open Gym

Contact Person: Kimberly Leavell & George Sharp Phone Number: 231-720-2557 or 720-2061

Address: 349 W. Webster Ave. Muskegon, MI. 49440

E-Mail Address: kleavell@mpsk12.net & gsharp@mpsk12.net

    1.      Narrative (on separate page/s)
            a.      Include specific outcomes and quantitative data (for Community
                    Development Block Grant/CDBG funds, which are being used by the
                    City for this program, the following information is needed: number of
                    people served, race of people served, income level of people served- low-
                    income, low-moderate, etc).
            b.      Explain results in outcome-based terms (e.g., what difference did it make for
                    the population being served).
            c.      Did the project vary from the initial plans?
            d.      Describe any unanticipated benefits or challenges encountered during the
                    programs.
            e.      What collaborative/cooperative efforts took place (organizations, individuals,
                    etc)?

    2.      Public Relations
            a.      Any human interest story that helps explain the success of the programs?
            b.      Attach any material relating to the programs: press or news items, brochures,
                    photographs.

    3.      Future Plans
            a.      Do you plan to sponsor these programs in the future? If so, what, if any
                    changes are needed?

    4.      Financials
            a.      Provide a final budget for the Youth Basketball League program (including
                    revenues and expenditures; break-down of expenses per item for salary,
                    supplies, etc, which is required for CDBG fund use).
            b.      Provide a final budget for the Open Gym program (including revenue and
                    expenditures).

I hereby certify that the funds provided by the City of Muskegon for the purposes of the
aforementioned recreation programs were used for the direct support of these programs and for no
other purposes.

__________Kimberly Leavell____________________                   _____04/01/14________
Signature, Director                                                     Date
1. Narrative:

A. - Number of People Served 500-600
   - Race of individuals served: 91% African American, 7% Caucasian, 1% Hispanic, 1%
   Other
   - Low-Income/Poverty


                         Youth Basketball League 2013-2014

B. (Outcomes)
          Muskegon Public Schools 21st CCLC Youth Basketball League serviced
          approximately 95 youth girl participants (22 youth girls participation
            increase from 2012) and 205 youth boy participants (30 youth boys
            participation increase from 2013) for a grand total of 300 youth
            throughout the 2013-2014 season. This year’s program proved to be
            another success in impacting the community and population being served
            by providing an outlet for youth to compete in a highly organized safe
            environment ensuring all in attendance and the youth involved from the
            potential of indulging in high risk activity. Our department, staff, and
            coaches partnered very closely with the building Principals, Dean of
            Students, and Faculty of each participating building to ensure all student
            athletes participating were meeting behavior & academic expectations
            outlined by their respective schools. The absolute qualification for student
            participation in games was wholly predicated on good behavior and good
            grades at school along positive sportsmanship during games. Although it is
            hard to quantify if the reduction in negative behaviors in school were
            directly associated with involvement in the youth basketball league, what
            we can measure is that our program significantly contributed to the
            behavior improvements exhibited daily at school and during youth league
            events by all youth associated with this year’s youth basketball league.

                                       Open Gym 2013-2014

            This year Muskegon Public Schools 21st CCLC department offered the
            City of Muskegon Open Gym Program to the community from October
            27, 2013 to December 8, 2013 and January 26, 2014 to February 23, 2014
            totaling10 weeks. From 1-4pm on Sunday evenings, residents of
            Muskegon could use the gym for recreational use as an alternative to high
            risk activity. Through 10 weeks, a total of 450 individuals participated in
            this program averaging 45-50 youth on a weekly basis. Sign in sheets
            documented that 100% of the participants were residents of Muskegon
            with 80% of the youth participants documented being eligible for free or
            reduced lunch.

C. Our Project accomplished all initial plans and exceeded expectations with garnering a
   higher number of participants from the previous year.
D. An unanticipated benefit was concession/admission donations as it allowed our
   department to employ more youth and generate enough funds to cover all additional
   expenses that were not covered by the award provided from the City of Muskegon.

E. The following mentioned below made significant contributions so that our youth
   basketball league could operate successfully. Their collaborations were greatly
   appreciated!

           -   Muskegon Public Schools through their in-kind contributions of (building
               usage, electricity, advertisement, HR Department, etc.)
           -   Three Oaks Academy (building usage)
           -   Duren Photography (game photographs)

2. Public Relations: (Flyers, Cover Letters, Program Pictures)
                Muskegon Public Schools


City Open Gym
                 MUSKEGON HIGH SCHOOL

    REDMOND POTTER GYMNASIUM
2013 Dates:                          2013 Dates:
       10/27                              1/26
       11/03                              2/02
       11/10                              2/09
       11/17                              2/23
       11/24
       12/08




Cost Only: $2                             Time: 1-4pm
     349 West Webster Avenue  Muskegon, MI 49440  (231) 720-2000  fax (231) 720-2050



                   Muskegon Public Schools Youth Basketball League

The Muskegon Public Schools Youth Basketball League will begin registration for the
boys’ basketball season on January 6th, 2014. Complete the attached registration form and
deliver it the Muskegon Hackley Administration Board of Education building (349 W.
Webster Ave Muskegon, MI. 49440) room 206.

Registration forms are only being accepted January 6th thru January 10th from 4pm – 6pm
Mon-Thurs, 4-5pm Friday (Jan. 10th) and January 13th thru January 15th Mon-Wed 4pm –
6pm. Please note that absolutely NO REGISTRATION FORMS will be accepted
after January 15th!

All athletes MUST have a completed registration form signed by the athlete and a parent
or guardian with the entire registration fee of $25 submitted before the student athlete can
participate in practices or games with the MPS Youth Basketball League. Each player
will receive a reversible jersey for games. If you have any further questions, please
contact George Sharp (231-720-2061).


Thank You,



George Sharp
21st CCLC Assistant Director
Muskegon Public Schools
231-720-2061 office
gsharp@mpsk12.net
     349 West Webster Avenue  Muskegon, MI 49440  (231) 720-2000  fax (231) 720-2050



                                Youth Basketball League

The Muskegon Public Schools Youth Basketball League will begin registration for the
girls’ basketball season on October 7th, 2013. Complete the attached registration form and
deliver it to the Muskegon Hackley Administration Board of Education building (349 W.
Webster Muskegon, MI. 49440) room 206.

Registration forms are only being accepted October 7th thru October 18th at designated
times Monday – Friday each week. All designated times for registering are located inside
the registration packet. Please note that Absolutely NO registration forms will be
accepted after October 18th!

All athletes MUST have a completed registration form signed by the athlete and a parent
or guardian with the entire registration fee of $25 (jersey included) submitted before the
student athlete can participate in practices or games with the MPS Youth Basketball
League. If you have any further questions, please call George Sharp (231-720-2061).


Thank You,



George Sharp
21st CCLC Assistant Program Director
Muskegon Public Schools
231-720-2061 (office)
gsharp@mpsk12.net
4th & 5th grade Girls Youth Basketball League Runner-Ups 2013




 4th & 5th grade Girls Youth Basketball League Champs 2013
6th grade Girls Youth Basketball League Runner-Ups 2013




 6th grade Girls Youth Basketball League Champs 2013
4th & 5th grade Boys Youth Basketball League Runner-Ups 2014




 4th & 5th grade Boys Youth Basketball League Champs 2014
6th grade Boys Youth Basketball League Runner-Ups 2014




 6th grade Boys Youth Basketball League Champs 2014
3. Future Plans:

   A. Yes Muskegon Public Schools plans on sponsoring these programs in the
      future. MPS will continue to grow the programs and extend invitations of
      collaborative efforts to other youth basketball leagues of the community that
      may be happening during the same time.

4. Financials: Please note, the youth basketball league and open gym are included
   within the same budget.


             Budget: MPS 21st CCLC Youth Basketball & Open Gym

             Revenues:
             CDBG Funds:                                 $18,500.00
             Tuition:                                    $ 7,225.00
             Open gym/Admissions                         $ 3,672.20
             Total Revenues:                             $29,397.20

             Expenditures:
             Staff (admin, event staff, supervisor): $12,138.88
             Referees:                                          $ 4,810.00
             Custodial:                                         $ 7,950.00
             Supplies (jerseys, ribbons, trophies, balls, etc.) $ 3,578.91
             Scholarships:                                      $ 500.00
             Total Expenditures:                                $28,977.79

             Revenues – Expenditures                     $     419.41
Date:        September 9, 2014
To:          Honorable Mayor and City Commissioners
From:        DPW
RE:          Consideration of Bids
             HVAC Work at public Service building


SUMMARY OF REQUEST:
Authorize staff to enter into a contract with American Mechanical to install heating pumps
for three offices at public service building to enhance heating and cooling at a total cost of
$9,843.25. Quotes were solicited from three qualified contractors, however, only two
submitted bids as shown on the attached tabulation sheet.


FINANCIAL IMPACT:
The cost of $9,843.25 from PSB funds.

BUDGET ACTION REQUIRED:
None at this time.


STAFF RECOMMENDATION:
Authorize staff to enter into an agreement with American Mechanical to install the pumps for
the HVAC system at PSB for $9,843.25.

COMMITTEE RECOMMENDATION:

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