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CITY OF MUSKEGON CITY COMMISSION MEETING APRIL 14, 2009 CITY COMMISSION CHAMBERS @ 5:30 P.M. AGENDA CALL TO ORDER: PRAYER: PLEDGE OF ALLEGIANCE: ROLL CALL: HONORS AND AWARDS: INTRODUCTIONS/PRESENTATION: CONSENT AGENDA: A. Approval of Minutes. CITY CLERK B. City – MDOT Agreement for the Reconstruction of Getty Street from Marquette Avenue to Access Highway. ENGINEERING C. City – MDOT Agreement for the Reconstruction of Harvey Street from Oak to Marquette. ENGINEERING D. City – MDOT Agreement for the Traffic Signal Upgrading Work. ENGINEERING E. Intake Crib Inspection. WATER FILTRATION F. Annual Sodium Hypochlorite Purchase. WATER FILTRATION G. Fireworks Display Permit for Muskegon Country Club. CITY CLERK H. Recommendations for the Various Boards and Committees. COMMUNITY RELATIONS COMMITTEE I. Multiple Special Events with Alcohol. LEISURE SERVICES J. Transmittal of 2008 Comprehensive Annual Financial Report. FINANCE K. First Quarter 2009 Budget Reforecast. FINANCE PUBLIC HEARINGS: A. Parks and Recreation Master Plan. PLANNING & ECONOMIC DEVELOPMENT COMMUNICATIONS: CITY MANAGER’S REPORT: UNFINISHED BUSINESS: NEW BUSINESS: A. Sale of Madison Street Fire Station, 1774 Madison. PLANNING & ECONOMIC DEVELOPMENT B. Sale of Parking Lot to 297 Clay Condominium Owners Association, Inc. CITY MANAGER C. Collective Bargaining Agreement with Service Employees International Union (SEIU) Local 517M, Unit 2, for Years 2009 – 2011. CITY MANAGER D. Community Action Trailer. CITY CLERK ANY OTHER BUSINESS: PUBLIC PARTICIPATION: Reminder: Individuals who would like to address the City Commission shall do the following: Fill out a request to speak form attached to the agenda or located in the back of the room. Submit the form to the City Clerk. Be recognized by the Chair. Step forward to the microphone. State name and address. Limit of 3 minutes to address the Commission. (Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.) CLOSED SESSION: ADJOURNMENT: ADA POLICY: The City of Muskegon will provide necessary auxiliary aids and services to individuals who want to attend the meeting upon twenty four hour notice to the City of Muskegon. Please contact Ann Marie Becker, City Clerk, 933 Terrace Street, Muskegon, MI 49440 or by calling (231) 724-6705 or TDD: (231) 724-4172. Date: April 14, 2009 To: Honorable Mayor and City Commissioners From: Ann Marie Becker, City Clerk RE: Approval of Minutes SUMMARY OF REQUEST: To approve the minutes of the Regular Commission Meeting that was held on Tuesday, March 24th. FINANCIAL IMPACT: None. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: Approval of the minutes. CITY OF MUSKEGON CITY COMMISSION MEETING MARCH 24, 2009 CITY COMMISSION CHAMBERS @ 5:30 P.M. MINUTES The Regular Commission Meeting of the City of Muskegon was held at City Hall, 933 Terrace Street, Muskegon, Michigan at 5:30 p.m., Tuesday, March 24, 2009. Mayor Warmington opened the meeting with a prayer from Pastor Tim Cross from the Living Word Church of Muskegon after which the Commission and public recited the Pledge of Allegiance to the Flag. ROLL CALL FOR THE REGULAR COMMISSION MEETING: Present: Mayor Stephen Warmington, Vice Mayor Stephen Gawron, Commissioners Sue Wierengo, Steve Wisneski, Chris Carter, Clara Shepherd, and Lawrence Spataro, City Manager Bryon Mazade, City Attorney John Schrier, and City Clerk Ann Marie Becker. 2009-26 CONSENT AGENDA: A. Approval of Minutes. CITY CLERK SUMMARY OF REQUEST: To approve minutes for the March 9th Commission Worksession, and the March 10th Regular Commission Meeting. FINANCIAL IMPACT: None. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: Approval of the minutes. B. Traffic Department Materials and Services 2009. PUBLIC WORKS SUMMARY OF REQUEST: Contract with the Muskegon County Road Commission for the joint purchase of various Traffic Department materials and services. We have bid out these items with MCRC for the past eighteen years. By bidding together with MCRC and other municipalities, we are able to get better unit prices because of larger quantity purchases. FINANCIAL IMPACT: Sign materials and services to be jointly bid: Sign Blanks -- $1,100 approx. Sign Post -- $4,000 approx. Ready Made Signs -- $2,000 approx. Centerline Painting -- $17,000 approx. Total: $24,100 BUDGET ACTION REQUIRED: This item is requested each year in the appropriate Highway budgets. STAFF RECOMMENDATION: Approve the continued joint purchasing with the Muskegon County Road Commission for sign materials and services. C. Aggregates, Highway Maintenance Materials and Concrete. PUBLIC WORKS SUMMARY OF REQUEST: Award bid to supply H1 and H2 limestone chip blend to Verplank Trucking Company, PO Box 8, Ferrysburg, MI 49409. Award bid to supply road slag to Verplank Trucking Company, PO Box 8, Ferrysburg, MI 49409. Award bid to supply Sylvax patching material (CP-6 alternative) to Asphalt Paving, Inc., 1000 E. Sherman Boulevard, Muskegon, MI 49444-0190. Award bid for crack sealant to ASI Manufacturing, LLC, 1805 Industrial Park Dr., Grand Haven, MI 49417. Award bid to supply bituminous asphalt product to Asphalt Paving, Inc., 1000 E. Sherman Boulevard, Muskegon, MI 49444-0190. Award bid to supply Calcium Chloride 38% (road brine) and 32% (winter salting) to Great Lakes Chloride, 1012 E. Free Soil Rd., Free Soil, MI 49411. Award bid to supply screened top soil to Verplank Trucking Company, PO Box 8, Ferrysburg, MI 49409. Award bid to supply 2NS sand to Yellow Rose Transport, 3531 Busch Dr., Grandville, MI 49418. Award bid to supply 7-sack mix concrete to Port City Redi-Mix, 1780 Sheridan Road, Muskegon, MI 49442; contingent upon product availability, timely deliveries, and prices as quoted. FINANCIAL IMPACT: $231,247 based on 2008 quantities at 2009 quotes. BUDGET ACTION REQUIRED: None, funds appropriated in several budgets. D. Budgeted Vehicle Replacement – Two Ford F-450s. PUBLIC WORKS SUMMARY OF REQUEST: Approval to purchase two 2009 Ford F-450s. FINANCIAL IMPACT: $44,678. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: Approve purchase from Vanderhyde Ford. E. Budgeted Vehicle Replacement – One Ford F-350 and Two Ford F-350 4X4. PUBLIC WORKS SUMMARY OF REQUEST: Approval to purchase one 2009 Ford F-350 and two Ford F-350 4X4. FINANCIAL IMPACT: $56,119. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: Approve purchase from Vanderhyde Ford. F. Request to Apply for a Grant for McGraft Park Building. CITY CLERK SUMMARY OF REQUEST: The State of Michigan has received funding to make polling places accessible. It has been determined that the doors entering into the polling place at McGraft Park are inaccessible. Staff is asking permission to apply for a grant to have the doors replaced. It is unknown at this time if there will be a match to the grant and how much it will be. The State will make that determination after all requests have been received; the number of applications they receive will make that determination. FINANCIAL IMPACT: Quotes have been obtained. The lowest quote is $22,884. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: To authorize staff to submit the paperwork to apply for the grant. H. Clearwell Valve Replacement. WATER FILTRATION SUMMARY OF REQUEST: To authorize staff to enter into contract with Franklin Holwerda Company, the lowest responsible bidder, for the replacement of the 1937 clearwell effluent valves. FINANCIAL IMPACT: The cost proposal is a total of $47,900 including $3,000 for dune grass remediation. BUDGET ACTION REQUIRED: None, the project is adequately budgeted in the capitol improvements project budget. STAFF RECOMMENDATION: Staff recommends the Mayor and City Commission authorize staff to enter into contract with Franklin Holwerda Company for the clearwell valve replacement at the Water Filtration Plant. J. Purchase of 519 Orchard and 525 Orchard. COMMUNITY & NEIGHBORHOOD SERVICES SUMMARY OF REQUEST: To approve the purchase of the property located at 519 Orchard, from Wes Ashton of 13 Greendale, Muskegon, MI, for $5,000 and for the property located at 525 Orchard from James Singleton of 3925 E. Apple, Muskegon, MI, for $10,000. Both properties are being purchased for their most recently appraised price. The acquisition of these two properties are the beginning of the CNS office efforts to acquire property for its second phase of the Orchard Street Redevelopment Project AKA Community Uprising II, which will consist of the demolition of three to five houses on the 500 block of Orchard and the new construction of two new homes. The new construction will be funded mainly by Neighborhood Stabilization funds that the City will receive from the Michigan State Housing Development Authority. FINANCIAL IMPACT: Funding for purchases and the demolitions will be deducted from reprogrammed HOME funds. The construction of the new homes will be allocated mainly from the City’s Neighborhood Stabilization funding. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: To approve the request. COMMITTEE RECOMMENDATION: The information and project was reviewed with the Citizen’s District Council. K. Sanitary Pump Station at Hartshorn Marina. PUBLIC WORKS/MARINA SUMMARY OF REQUEST: Approval to enter into a Grant Agreement with the Michigan DNR to purchase a sanitary pump station. The sanitary pump station will be located on public property adjacent to Hartshorn Marina. The unit will be enclosed in an existing facility, and would service Hartshorn Marina Customers and Muskegon Lake boaters for a fee. FINANCIAL IMPACT: None. BUDGET ACTION REQUIRED: None, Federal Clean Vessel Act funding was secured through the grant process; a twenty-five percent match totaling $1,482.25 will be allocated from monies saved within the approved 2009 Marina budget. STAFF RECOMMENDATION: Approval to enter into the Grant Agreement with the DNR and to authorize staff to sign. Motion by Commissioner Spataro, second by Commissioner Carter to approve the Consent Agenda as read with the exception of items G and I. ROLL VOTE: Ayes: Wisneski, Carter, Gawron, Shepherd, Spataro, Warmington, and Wierengo Nays: None MOTION PASSES 2009-27 ITEMS REMOVED FROM THE CONSENT AGENDA: G. Resolution Regarding Spending of Stimulus Funds. CITY MANAGER SUMMARY OF REQUEST: To adopt a resolution to commit to purchasing goods and services made in the United States when using Federal Stimulus Package funds. This resolution is a modified version of one from the United Steelworks Union. FINANCIAL IMPACT: None. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: To approve the resolution. Motion by Commissioner Wisneski, second by Commissioner Carter to adopt the resolution to commit to purchasing goods and services made in the United States when using Federal Stimulus Package funds. ROLL VOTE: Ayes: Carter, Gawron, Shepherd, Spataro, Warmington, Wierengo, and Wisneski Nays: None MOTION PASSES I. Maintenance Agreement/Rite-Way Plumbing and Heating. PUBLIC SAFETY SUMMARY OF REQUEST: The Director of Public Safety requests that the Commission consider the bid for a maintenance agreement with Rite-Way Plumbing and Heating of Grand Rapids. This is a one-year bid to provide quarterly maintenance for the heating and cooling system at Central Fire. Rite- Way was the sub-contractor who installed this system. FINANCIAL IMPACT: None. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: Approval of this request. Motion by Commissioner Carter, second by Commissioner Spataro to approve the maintenance agreement with Rite-Way Plumbing and Heating of Grand Rapids. ROLL VOTE: Ayes: Gawron, Shepherd, Spataro, Warmington, Wierengo, Wisneski, and Carter Nays: None MOTION PASSES 2009-28 UNFINISHED BUSINESS: A. Padlock Ordinance – 287 McLaughlin. CITY MANAGER SUMMARY OF REQUEST: The owner of the property advised that he had evicted the tenants who were the subject of the investigations at this property. FINANCIAL IMPACT: None. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: That we not move forward with the padlock process for the property at 287 McLaughlin. Motion by Commissioner Spataro, second by Vice Mayor Gawron to not move forward with the padlock process for the property at 287 McLaughlin. ROLL VOTE: Ayes: Shepherd, Spataro, Warmington, Wierengo, Wisneski, Carter, and Gawron Nays: None MOTION PASSES B. Recommendation for Annual Renewal of Liquor Licenses – Cuti’s Sports Bar & Grill, Muskegon Recreational Club, and City Café. CITY CLERK SUMMARY OF REQUEST: To recommend approval of the renewal of the liquor license for Cuti’s Sports Bar & Grill and the Muskegon Recreational Club. Ken Grant, City Income Tax Director/Deputy Treasurer checked with the County Treasurer and both establishments have agreements to pay their back taxes. We also request approval of the license for City Café (Iordache Holdings, Inc.). The Liquor Control Commission does have applications pending to transfer all stock to PKT Twelve, Inc., and to drop Iordache Holdings, Inc. FINANCIAL IMPACT: None. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: Approval of the liquor license renewal for Cuti’s Sports Bar & Grill, Muskegon Recreational Club, and City Café. Voted on with Item C. C. Recommendation for Denial of Liquor License Renewal for H&J Dollar. CITY CLERK H & J Dollar is now in compliance. Motion by Vice Mayor Gawron, second by Commissioner Wierengo to approve the liquor license renewal for Cuti’s Sports Bar & Grill, Muskegon Recreational Club, City Café, and H & J Dollar. ROLL VOTE: Ayes: Spataro, Warmington, Wierengo, Wisneski, Carter, Gawron, and Shepherd Nays: None MOTION PASSES 2009-29 NEW BUSINESS: A. 2009-2010 CDBG/HOME Partnership Program Allocations. COMMUNITY & NEIGHBORHOOD SERVICES SUMMARY OF REQUEST: For the City Commission to make their final allocation decision concerning the 2009-2010 Community Development Block Grant/HOME Partnership Program allocations for this coming fiscal year. The Commission has received the recommendations from the Citizen’s District Council and the City administration. The Commission made their preliminary recommendations during the March 10, 2009, City Commission meeting. After receiving the Commissions final allocation decision, the Community and Neighborhood Services office will amend the City’s 2009-2010 Action Plan, if needed, and continue the comment period until April 15, 2009. At that time, the Community and Neighborhood Services staff will request the United States Department of Housing and Urban Development for the Release of Funds for the 2009-2010 fiscal year to begin June 1, 2009. FINANCIAL IMPACT: The decision will determine how the Community Development Block Grant/HOME Partnership Program funding will be allocated for the 2009-2010 fiscal year. BUDGET ACTION REQUIRED: The Commission actions will establish the fiscal year’s budget. STAFF RECOMMENDATION: The Commission previously received the administration recommendations. COMMITTEE RECOMMENDATION: The Commission also received the Citizen’s District Council recommendations. Motion by Commissioner Spataro, second by Vice Mayor Gawron to approve the previous recommendation to concur with Citizen’s District Council regarding the Community Development Block Grant/HOME funds. Motion amended by Commissioner Spataro, second amended by Vice Mayor Gawron to add $1,000 to Red Cross Senior Transit Program from the $4,738 cushion. ROLL VOTE: Ayes: Warmington, Wierengo, Wisneski, Carter, Gawron, Shepherd, and Spataro Nays: None MOTION PASSES B. Approval of Loan in the Amount of $30,000 to Great Lakes Die Cast. PLANNING & ECONOMIC DEVELOPMENT SUMMARY OF REQUEST: To approve the loan agreement and related documents for a $30,000 loan to Great Lakes Die Cast. FINANCIAL IMPACT: None. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: To approve the loan to Great Lakes Die Cast. COMMITTEE RECOMMENDATION: The Revolving Loan Fund Advisory Committee has recommended approval of the loan. Motion by Commissioner Spataro, second by Vice Mayor Gawron to approve the loan in the amount of $30,000 to Great Lakes Die Cast. ROLL VOTE: Ayes: Wierengo, Wisneski, Carter, Gawron, Shepherd, Spataro, and Warmington Nays: None MOTION PASSES C. Request to Revoke the Obsolete Property Rehabilitation Exemption Certificate at 585 W. Clay. PLANNING & ECONOMIC DEVELOPMENT SUMMARY OF REQUEST: Jack McPherson was issued an Obsolete Property Rehabilitation Exemption Certificate (resolution number 2007-68(b), issued August 14, 2007) for the property located at 585 W. Clay. The timeline to complete the rehabilitation was one year, giving him until August 14, 2008, to do so. To date, only $17,000 of the proposed $200,000 in renovations have been made. Mr. McPherson does not currently have any plans to continue the rehabilitation, but may decide to in the future, in which case he would be eligible to reapply for another certificate. FINANCIAL IMPACT: None. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: To revoke the Obsolete Property Rehabilitation Certificate. Motion by Vice Mayor Gawron, second by Commissioner Shepherd to revoke the Obsolete Property Rehabilitation Exemption Certificate at 585 W. Clay. ROLL VOTE: Ayes: Wisneski, Carter, Gawron, Shepherd, Spataro, Warmington, and Wierengo Nays: None MOTION PASSES D. Consideration of Bids for Merrill Avenue, Seventh to Sixth. ENGINEERING SUMMARY OF REQUEST: To waive the irregularity in Hallack Contracting bid and award them the Merrill Street project, H-1649 & W-715, since they were the lowest bidder with a total bid price of $227,116.85. Hallack Contracting, who is out of Hart, did not use the revised bid proposal sheet which contained one less bid item. FINANCIAL IMPACT: The construction cost of $227,116.85 plus engineering cost which is estimated at an additional 15%. BUDGET ACTION REQUIRED: None at this time, however, the first quarter reforecast will include revised numbers from those that were originally budgeted to account for the higher prices than originally expected. STAFF RECOMMENDATION: It is in the City’s best interest to waive the irregularity (using the wrong form) and award the bid to Hallack. Motion by Commissioner Spataro, second by Vice Mayor Gawron to approve the bid for Hallack for the work on Merrill Avenue and waive the irregularity. ROLL VOTE: Ayes: Carter, Gawron, Shepherd, Spataro, Warmington, Wierengo, and Wisneski Nays: None MOTION PASSES E. Concurrence with the Housing Board of Appeals Notice and Order to Demolish the Following: PUBLIC SAFETY 1035 Pine St. (Area 11b) 521 Leonard Ave. (Area 11) REMOVED PER REQUEST OF STAFF 312 Cross Ave. – Garage (Area 11) REMOVED PER REQUESTOF STAFF 724 E. Isabella Ave. (Area 11) 642 McLaughlin Ave. – Home and Garage 1505 Lakeshore Dr. – Garage SUMMARY OF REQUEST: This is to request that the City Commission concur with the findings of the Housing Board of Appeals that the structures are unsafe, substandard, a public nuisance and that they be demolished within 30 days. It is further requested that administration be directed to obtain bids for the demolition of the structures and that the Mayor and City Clerk be authorized and directed to execute a contract for demolition with the lowest responsible bidder. FINANCIAL IMPACT: CDBG Funds. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: To concur with the Housing Board of Appeals decision to demolish. Motion by Commissioner Spataro, second by Commissioner Wierengo to concur with the Housing Board of Appeals decision to demolish 724 E. Isabella and 1505 Lakeshore Drive – garage only. ROLL VOTE: Ayes: Gawron, Shepherd, Spataro, Warmington, Wierengo, Wisneski, and Carter Nays: None MOTION PASSES Motion by Commissioner Spataro, second by Vice Mayor Gawron to concur with the Housing Board of Appeals notice and order to demolish 1035 Pine Street. ROLL VOTE: Ayes: Spataro, Warmington, Wisneski, Carter, and Gawron Nays: Shepherd and Wierengo MOTION PASSES Motion by Commissioner Carter, second by Commissioner Spataro to concur with the Housing Board of Appeals notice and order to demolish 642 McLaughlin Avenue – home and garage. ROLL VOTE: Ayes: Spataro, Warmington, Wierengo, Wisneski, Carter, Gawron, and Shepherd Nays: None MOTION PASSES F. Presentation by Kathy Evans – Proposed Shoreline Habitat Restoration and Public Access Improvements Projects. CITY CLERK SUMMARY OF REQUEST: Kathy Evans has requested to make a short presentation regarding a proposed Shoreline Habitat Restoration and Public Access Improvement Project – NOAA Great Lakes Habitat Restoration Grant and US EPA Great Lakes Legacy Act. Motion by Vice Mayor Gawron, second by Commissioner Wierengo that the City send a letter of support for these projects from the MLWP to NOAA for the proposal to be completed and sent to them by April 1st. ROLL VOTE: Ayes: Warmington, Wierengo, Wisneski, Carter, Gawron, Shepherd, and Spataro Nays: None MOTION PASSES 2009-30 ANY OTHER BUSINESS: Commissioner Spataro stated his concern reference Muskegon Public Schools plans for Froebel School and Phillips School. He then introduced Judy Kell, Compliance Review Supervisor, from Muskegon County who asked the Commission for a letter of support. Motion by Commissioner Spataro, second by Commissioner Shepherd to approve a letter of support for the grant application to facilitate the County’s purchase of the waterfront property from the YMCA. ROLL VOTE: Ayes: Wierengo, Wisneski, Carter, Gawron, Shepherd, Spataro, and Warmington Nays: None MOTION PASSES PUBLIC PARTICIPATION: Comments were heard from the public. ADJOURNMENT: The City Commission Meeting adjourned at 7:13 p.m. Respectfully submitted, Ann Marie Becker, MMC City Clerk Date: April 14, 2009 To: Honorable Mayor and City Commissioners From: Engineering RE: City – MDOT Agreement for the reconstruction of: Getty Street from Marquette Ave. to Access Highway SUMMARY OF REQUEST: To approve the attached contract with MDOT for the resurfacing of Getty Street from Marquette Avenue to Access Highway and to approve the attached resolution authorizing the Mayor and City Clerk to sign the contract. FINANCIAL IMPACT: MDOT’s participation is limited to the federal funds of $209,500. The estimated total construction cost is $227,800. BUDGET ACTION REQUIRED: None at this time. STAFF RECOMMENDATION: Approve the attached contract and resolution and authorize the mayor & clerk to sign both. COMMITTEE RECOMMENDATION: RESOLUTION__________ RESOLUTION FOR APPROVAL OF A CONTRACT AGREEMENT BETWEEN THE MICHIGAN DEPARTMENT OF TRANSPORTATION AND THE CITY OF MUSKEGON FOR THE RESURFACING OF GETTY STREET FROM MARQUETTE AVENUE TO ACCESS HIGHWAY. TOGETHER WITH OTHER NECESSARY RELATED WORK AND AUTHORIZATION FOR MAYOR STEPHEN J. WARMINGTON AND CITY CLERK ANN BECKER TO EXECUTE SAID CONTRACT Moved by_____________________________________and supported by Commissioner___________________________that the following Resolution be adopted: WHEREAS, entry by the City of Muskegon into Contract no. 09-5087 between the Michigan Department of Transportation and the City of Muskegon for the resurfacing of Getty Street from Marquette Avenue to Access Highway within the City is in the best interests of the City of Muskegon. RESOLVED, that entry by the City into Contract Agreement Number 09-5087 be and the same is hereby authorized and approved and the Mayor and Clerk are authorized to execute said contract for and on behalf of the City of Muskegon. Adopted this____________day of____________, 2009. BY Stephen J. Warmington, Mayor ATTEST Ann Becker, City Clerk CERTIFICATION This resolution was adopted at a meeting of the City Commission, held on ____________, 2009. The meeting was properly held and noticed pursuant to the Open Meetings Act of the State of Michigan, Act 267 of the Public Acts of 1976. CITY OF MUSKEGON By___________________________ Ann Becker, City Clerk Date: April 14, 2009 To: Honorable Mayor and City Commissioners From: Engineering RE: City – MDOT Agreement for the reconstruction of: Harvey Street from Oak to Marquette SUMMARY OF REQUEST: To approve the attached contract with MDOT for the reconstruction of Harvey street between Oak & Marquette and to approve the attached resolution authorizing the Mayor and City Clerk to sign the contract. FINANCIAL IMPACT: MDOT’s participation is limited to the federal funds of $200,000. The estimated total construction cost is $331,000. BUDGET ACTION REQUIRED: None at this time. STAFF RECOMMENDATION: Approve the attached contract and resolution and authorize the mayor & clerk to sign both. COMMITTEE RECOMMENDATION: RESOLUTION__________ RESOLUTION FOR APPROVAL OF A CONTRACT AGREEMENT BETWEEN THE MICHIGAN DEPARTMENT OF TRANSPORTATION AND THE CITY OF MUSKEGON FOR THE RECONSTRUCTION OF HARVEY STREET BETWEEN OAK AVE. & MARQUETTE AVE. TOGETHER WITH OTHER NECESSARY RELATED WORK AND AUTHORIZATION FOR MAYOR STEPHEN J. WARMINGTON AND CITY CLERK ANN BECKER TO EXECUTE SAID CONTRACT Moved by_____________________________________and supported by Commissioner___________________________that the following Resolution be adopted: WHEREAS, entry by the City of Muskegon into Contract no. 09-5066 between the Michigan Department of Transportation and the City of Muskegon for the reconstruction of Harvey St. between Oak Ave. & Marquette Ave. within the City is in the best interests of the City of Muskegon. RESOLVED, that entry by the City into Contract Agreement Number 09-5066 be and the same is hereby authorized and approved and the Mayor and Clerk are authorized to execute said contract for and on behalf of the City of Muskegon. Adopted this____________day of____________, 2009. BY Stephen J. Warmington, Mayor ATTEST Ann Becker, City Clerk CERTIFICATION This resolution was adopted at a meeting of the City Commission, held on ____________, 2009. The meeting was properly held and noticed pursuant to the Open Meetings Act of the State of Michigan, Act 267 of the Public Acts of 1976. CITY OF MUSKEGON By___________________________ Ann Becker, City Clerk Date: April 14, 2009 To: Honorable Mayor and City Commission From: Water Filtration RE: Intake Crib Inspection SUMMARY OF REQUEST: To authorize staff to enter into contract with Solomon Diving, Incorporated to perform the intake crib inspection project. FINANCIAL IMPACT: The bid cost is $12,225.00 and is included in this year’s budget. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: Staff recommends the Mayor and City Commission authorize staff to enter into contract with Solomon Diving Incorporated, the lowest responsible bidder, to perform the Intake Crib Inspection project at a cost of $12,225.00. MEMORANDUM 4/1/09 TO: M. AL-SHATEL – DEPUTY DIRECTOR FROM: R. VENEKLASEN, WATER FILTRATION RE: INTAKE CRIB INSPECTION/CLEANING Periodically we hire a diving firm to inspect the intake crib and chlorine application line. Every third inspection includes a complete penetration of the 6000’ of 60” intake conduit. We have increased the interval between inspections from annual to every two years. This year we planned an inspection of the crib with removal of zebra mussel growth and removal of any sand and silt that typically accumulates in the elbow where the pipeline meets the intake funnel. Additionally, this year we will be cleaning the chlorine application halo and replacing one of the support brackets. I have included a copy of the bid specifications for your review. We solicited bids from diving contractors with the following results: FIRM COST Global Infrastructure $33,457.00 17951 Chappel Avenue Lansing, IL 60438 Sea Brex Marine, Inc. $14,500.00 4610 Red Arrow Hwy. Stevensville, MI 49127 Solomon Diving, Inc. $12,225.00 1571 Beechwood St. Monroe, MI 48162-4101 Veolia Env. Services no bid 785 County CB, Suite 100 Neenah, WI 54956 We have had similar work performed by three of the firms providing bid pricing, including the lowest bidder, Solomon Diving, Inc. It is my recommendation that we enter into contract with Solomon Diving, Inc. for the 2009 Intake Crib Inspection project at a cost of $12,225.00. CITY OF MUSKEGON WATER FILTRATION PLANT INTAKE CRIB INSPECTION The City of Muskegon Water Filtration Plant, located at 1900 Beach Street, Muskegon, Michigan, is seeking written bids from qualified marine contractors to perform an inspection of the intake crib and clean the orifices on the chemical application halo. The inspection is to include video (color, DVD format) of the intake crib and surrounding area, chemical application halo and its anchoring system, and the intake conduit elbow inferior to the funnel for sand and silt deposition following completion of all work. Additionally, the condition of the wooden louvers is to be documented. A written report of the conditions observed and any recommendations for additional repairs is to be included with the videotape. The contractor is responsible for locating the intake crib. Assistance may be requested from City staff but is dependent on staff schedules so must be scheduled in advance. The expansion band and chemical application line clamp located inferior to the pipe elbow is to be replaced. The proposed design is to be submitted for approval prior to manufacture. The mussel growth on the crib and timber louvers is to be removed with the debris to be disposed of at least a yard from the rock supporting the intake crib. Remove any sand, silt, and any other debris that has accumulated in the intake conduit elbow and inward for one-hundred (100) feet by vacuum or other means. The material is to be disposed of at least a yard from the rock supporting the intake crib. The chemical application halo is to be removed and the interior cleaned. The orifices are to be cleaned to insure no obstruction and adequate flow verified. The chemical application halo is to be reinstalled following cleaning with new bolts and hardware including gaskets in all locations. The purpose of the inspection is to determine the overall condition of the intake crib, conduit funnel, and chemical application halo and perform preventative maintenance to insure the system is in working order. The City is interested in determining the amount of zebra mussel growth on the intake crib and insuring the ability for chemical application to deter zebra mussel growth. The contractor will be familiar with underwater construction and have a minimum of five (5) years experience in said construction. The contractor shall be prepared to show evidence of prior work performed and be able to make recommendations for any remedial actions needed. All work performed under the bid shall be started within 30 calendar days of the City’s notice to proceed unless mutually agreed upon change in date but no later than May 15, 2009. The contractor shall include in the proposal the expected calendar dates for project start and completion and the expected number of working days. The work is to be completed within a two-week period (weather dependent). The City of Muskegon will provide yacht berthing at the City’s Hartshorn Marina, located on the south shore of Muskegon Lake, at no cost to the chosen contractor while performing this work for the City. Any arrangements for yacht berthing such as reservations and availability are the sole responsibility of the chosen contractor. The contractor should contact Mr. Kevin Santos, Harbor Master, at (231) 724-6785 to make arrangements. A copy of the required insurance coverage is included. Drawings and video of the intake crib are available for review at the Water Filtration Plant by appointment by calling (231) 724-4106. Bids must be received on, or before, 4:00 PM, EST on Tuesday, March 31, 2009 at the Water Filtration Plant, 1900 Beach Street, Muskegon, MI 49441. Sincerely, Robert Veneklasen, Supv. City of Muskegon Water Filtration Plant 1900 Beach Street Muskegon, MI 49441 (231) 724-4106 voice (231) 755-5290 facsimile Date: April 14, 2009 To: Honorable Mayor and City Commission From: Water Filtration RE: Annual Sodium Hypochlorite Purchase SUMMARY OF REQUEST: Authorize staff to endorse the lowest responsible bidder and enter into the necessary agreement for Rowell Chemical to supply the needed sodium hypochlorite to the Water Filtration Plant. FINANCIAL IMPACT: The cost of the sodium hypochlorite is $140.40 per ton. BUDGET ACTION REQUIRED: None. This item is a planned budget purchase. STAFF RECOMMENDATION: Authorize staff to endorse the bid of $140.40 per ton from Rowell Chemical to supply sodium hypochlorite for the Water Filtration Plant. MEMORANDUM 4/3/09 TO: M. AL-SHATEL, DEPUTY DIRECTOR FROM: R. VENEKLASEN, WATER FILTRATION RE: SODIUM HYPOCHLORITE ANNUAL BID RESULTS Sodium Hypochlorite, often referred to as bleach, is used as the disinfectant for the water treated at the Water Filtration Plant. This is a much safer form of chlorine than liquid/gaseous chlorine as it’s concentration is typically 15 to 17% strength. Although it is referred to as bleach, the concentration is three to four times the strength of household bleach. We bid sodium hypochlorite annually with an option to extend the current pricing following verification of fair market value. The bidding process is performed by the City of Holland Board of Public Works on behalf of the West Michigan Cooperative Purchasing Group. This group consists of water and wastewater plants located in the following cities in West Michigan; City of Holland, City of Wyoming, City of Muskegon Heights, and the City of Muskegon. Historically this group is able to garner more favorable pricing by representing a larger product need, or greater purchasing power. Included are the bid results as received at the City of Holland. The bids received are very favorable as the cost per ton has fallen by 60% from last year. The lowest responsible bidder is Rowell Chemical, our current supplier. Rowell has been the successful low bidder for a number of years and has performed well in that capacity. It is my recommendation that we endorse Rowell Chemical to supply sodium hypochlorite to the Water Filtration Plant for the coming year at a cost of 140.40 per ton. Date: April 14, 2009 To: Honorable Mayor and City Commissioners From: Ann Marie Becker, City Clerk RE: Fireworks Display Permit for Muskegon Country Club SUMMARY OF REQUEST: Melrose Pyrotechnics, Inc. is requesting approval of a fireworks display permit for July 4, 2009, at the Muskegon Country Club, 2801 Lakeshore Drive. Fire Marshall Metcalf will inspect the fireworks on the day of the event. The insurance coverage has been approved. FINANCIAL IMPACT: None. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: Approval contingent on inspection of the fireworks. Date: April 14, 2009 To: Honorable Mayor and City Commissioners From: Leisure Services RE: Multiple Special Events with Alcohol __________________________________________________________________ SUMMARY OF REQUEST: To approve the attached request for organizations who are requesting a temporary liquor license or an extension of their liquor license. FINANCIAL IMPACT: None BUDGET ACTION REQUIRED: None STAFF RECOMMENDATION: Approval COMMITTEE RECOMMENDATION: The Leisure Services Board has approved the requests. Multiple Special Events with Alcohol (Events that need to go to Commission for final approval) April 14, 2009 Independent Order of Vikings National Convention (June 11-13th) Submitted by: Dianell Majors, Independent Order of Vikings Event location: Independent Order of Vikings, 931 E. Wedgewood Annual event, Leisure Services Board approved on February 16th First licenses issued to the following: June 12th- Party in the Park (Muskegon Rotary) June 13th- SKEE Town Live! (Spread the Music Foundation) 97th Anniversary Gala, Muskegon Museum of Art (June 13th) Submitted by: Judith Hayner, Muskegon Museum of Art Event location: 296 W. Webster Ave. Annual event, LSB will review at their April 20th meeting First license to Skee Town Live (Spread the Music Foundation) Taste of Muskegon (June 20th & 21st) Submitted by: Dan Rinsema-Sybenga, Muskegon Main St. Event location: Western between Third & 5th St. Annual event, Leisure Services Board approved on March 16th First license issued to the following: June 20-21st-Racquets Downtown Grill Muskegon RockStock (June 20th) Submitted by: Brandon Baskin, B. Baskin Enterprises, LLC Event location: Hackley Park Annual event, Leisure Services Board approved on March 16th First license issued to the following: June 20th-21st -Taste of Muskegon (Muskegon Main Street) C.I.O. Hall Bike Time (July 17-19th) Submitted by: Jeffrey Hepler, Port City C.I.O. Building Assoc. Event location: C.I.O. Hall, 490 W. Western Ave. Annual event, Leisure Services Board approved on March 20th Commission approval needed for more than one license on this weekend (July 16, 17, 18, and 19th) Mike’s Bike Time (July 17th-July 19th) (multiple) Submitted by: Bill Ingalls, Mike’s Inn Event location: Parking lot side of building Annual event, Leisure Services Board approved on February 16th Tipsy Toad Bike Time (July 17-19th) (multiple) Submitted by: Ed Pizunski, Tipsy Toad Tavern Event location: Alley between 605 & 609 W. Western Annual event, Leisure Services Board approved on March 20th The MAC Bike Time (July 17-19) Submitted by: Andrew Buck, Muskegon Athletic Club, LLC Partnering Non-Profit: Muskegon Main St. Event location: 2nd St., between Western & Clay Ave. First time event, Leisure Services board approved on March 20th Commission approval needed for more than one license on this weekend (July 16, 17, 18, and 19th) Chaps N Thongs (Hospice Fundraiser) (July 17th & 18th) Submitted by: Tammy Slater, Pop-A-Top Tavern Event location: Pop-A-Top, 2185 Henry St. Annual event, Leisure Services Board approved on Feb. 16th Commission approval needed for more than one license on this weekend July 16, 17, 18, and 19th- Muskegon Bike Time NEED COMMISSION APPROVAL FOR OVERNIGHT PARKING/CAMPING AT PERE MARQUETTE PARK CRAM Muskegon Regatta Submitted by: Andy Kursch, Commodore of Catamaran Racing Assoc. Event location: Pere Marquette Park Annual event, Leisure Services approved on Feb. 16th Commission approval needed for overnight camping August 1 and 2nd for overnight camping Date: April 14, 2009 To: Honorable Mayor and City Commissioners From: Finance Director RE: Transmittal of 2008 Comprehensive Annual Financial Report SUMMARY OF REQUEST: The City's 2008 Comprehensive Annual Financial Report (CAFR) has been distributed to City Commissioners and made available for public review. At this time, the CAFR is being formally transmitted to the Commission in accordance with state law. The 2008 CAFR also includes the “single-audit” of federal grant programs. FINANCIAL IMPACT: The CAFR report summarizes the City's financial activities for 2008 and includes the independent auditor's unqualified opinion on the City's financial statements. BUDGET ACTION REQUIRED: None STAFF RECOMMENDATION: Acceptance of the 2008 CAFR. COMMITTEE RECOMMENDATION: There is no committee recommendation at this time. The City’s independent auditor (Brickley DeLong) will give a presentation on the 2008 audit at Monday’s Committee of the Whole meeting. 9/18/97 1 Date: April 14, 2009 To: Honorable Mayor and City Commissioners From: Finance Director RE: First Quarter 2009 Budget Reforecast ___________________________________________________________________________ SUMMARY OF REQUEST: At this time staff is transmitting the First Quarter 2009 Budget Reforecast which outlines proposed changes to the original budget that have come about as result of changes in economic conditions, policy priorities, labor contracts or other factors. Since the budget was adopted in September 2008, dramatic changes in the economic/financial outlook for the City have taken place (and continue to take place). This budget reforecast reflects a drop in projected 2009 revenues, offset by the recommended transfer of $500,000 from the city’s budget stabilization fund. In addition, a number of program cuts (as outlined in the city manager’s previous memo) are incorporated in the reforecast. Given economic conditions and trends, it is likely further budget adjustments will be needed as the year progresses. Among other things, we are awaiting word on the status of revenue sharing in the state budget process currently underway. FINANCIAL IMPACT: Major financial impacts of the budget reforecast are: • Income tax revenues estimated to $300,000 less than projected; $600,000 less than 2008 collections • $500,000 transfer from BSF recommended; leaves BSF balance at $1.5 million • $615,737 in program cuts and other general fund expenditure reductions BUDGET ACTION REQUIRED: Self-explanatory. STAFF RECOMMENDATION: The City Commission should review the Reforecast to ensure it reflects their policy initiatives. At the next City Commission meeting, staff will request formal approval of the Reforecast and related budget amendments. COMMITTEE RECOMMENDATION: The First Quarter Budget Reforecast will be reviewed in detail at Monday’s work session meeting. CITY OF MUSKEGON GENERAL FUND HISTORICAL SUMMARY Revenues & Expenditures & Fund Balance Year Transfers In Transfers Out at Year-End 1999 $ 21,451,681 $ 22,011,881 $ 1,498,875 2000 23,685,516 22,232,657 2,951,734 2001 23,446,611 23,235,978 3,162,367 2002 23,617,163 23,971,534 2,807,996 2003 23,328,756 23,705,334 2,431,418 2004 23,401,793 23,388,019 2,445,192 2005 23,732,641 23,658,227 2,519,606 2006 24,669,210 24,498,776 2,690,040 2007 25,031,403 24,800,810 2,920,633 2008 25,563,632 26,100,539 2,383,726 Fiscal 2009 Budget Summary FUND BALANCE AT START OF YEAR $ 2,383,726 MEANS OF FINANCING: Taxes 15,225,259 60.1% Licenses and Permits 1,025,000 4.0% Federal Grants 41,602 0.2% State Grants 28,000 0.1% State Shared Revenue 4,450,000 17.6% Other Charges 2,540,917 10.0% Interest & Rentals 464,800 1.8% Fines and Fees 537,000 2.1% Other Revenue 426,619 1.7% Other Financing Sources 610,000 2.4% 25,349,197 100.0% ESTIMATED REQUIREMENTS: Customer Value Added Activities 18,777,616 74.2% Business Value Added Activities 4,581,273 18.1% Fixed Budget Items 1,931,391 7.6% 25,290,280 100.0% ESTIMATED FUND BALANCE AT END OF YEAR $ 2,442,643 OPERATING DEFICIT (USE OF FUND BALANCE) $ 58,917 TARGET FUND BALANCE (10% PRIOR YEAR EXPENDITURES) $ 2,610,054 ESTIMATED EXCESS (SHORTFALL) vs. TARGET $ (167,411) City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - General Fund Original Budget Actual Through Revised Estimate Change From 2009 Actual 2007 Actual 2008 Estimate 2009 March 2009 2009 Original Available Fund Balance - BOY $ 2,690,039 $ 2,920,633 $ 3,274,347 $ 2,383,726 $ 2,383,726 $ (890,621) Taxes City income tax $ 7,618,461 $ 7,694,780 $ 7,400,000 $ 1,751,389 $ 7,100,000 $ (300,000) Property taxes - general 5,686,706 5,935,022 6,017,515 - 6,017,515 - Property taxes - sanitation 1,658,845 1,731,623 1,769,857 - 1,769,857 - Industrial facilities taxes 364,628 276,203 242,887 - 242,887 - Payments in lieu of taxes 91,392 91,225 90,000 - 90,000 - Delinquent chargeback collected - 6 5,000 - 5,000 - $ 15,420,032 $ 15,728,859 $ 15,525,259 $ 1,751,389 $ 15,225,259 $ (300,000) Licenses and permits Business licenses $ 32,025 $ 32,314 $ 33,000 $ 1,500 $ 33,000 $ - Liquor licenses 37,000 38,957 37,000 18,720 37,000 - Cable TV franchise fees 296,701 304,812 300,000 - 300,000 - Rental R t l property registration t i t ti 695 61,600 61 600 100,000 100 000 19,065 19 065 100,000 100 000 - Property Maintenance Inspection Fees 81,640 - - - - - Burial permits 117,703 86,515 120,000 24,165 110,000 (10,000) Building permits 348,349 353,042 250,000 54,706 250,000 - Electrical permits 106,607 98,914 95,000 21,426 95,000 - Plumbing permits 34,540 41,711 40,000 8,242 40,000 - Mechanical permits 56,016 68,002 52,500 8,459 52,500 - Franchise fees 500 - - - - - Cat licenses 3,740 3,315 2,500 2,175 2,500 - Vacant building - - - 5,150 5,000 5,000 Police gun registration 2 5 - - - - $ 1,115,518 $ 1,089,187 $ 1,030,000 $ 163,608 $ 1,025,000 $ (5,000) Federal grants Federal operational grant $ 84,162 $ 40,622 $ 16,602 $ - $ 41,602 $ 25,000 Add: Byrne LE Grant Funds $ 84,162 $ 40,622 $ 16,602 $ - $ 41,602 $ 25,000 State grants Act 302 police training grant $ 18,373 $ 17,702 $ 18,000 $ - $ 18,000 $ - State operational grant - 10,000 10,000 - 10,000 - $ 18,373 $ 27,702 $ 28,000 $ - $ 28,000 $ - State shared revenue State sales tax $ 4,475,462 $ 4,487,698 $ 4,552,462 $ - $ 4,450,000 $ (102,462) $ 4,475,462 $ 4,487,698 $ 4,552,462 $ - $ 4,450,000 $ (102,462) City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - General Fund Original Budget Actual Through Revised Estimate Change From 2009 Actual 2007 Actual 2008 Estimate 2009 March 2009 2009 Original Other charges for sales and services Tax administration fees $ 212,530 $ 315,261 $ 276,215 $ - $ 310,000 $ 33,785 Utility administration fees 180,000 180,000 200,000 45,000 200,000 - Reimbursement for elections 22,042 12,006 - - 14,000 14,000 Reimbursement for school police officer - 16,012 19,000 7,028 19,000 - Indirect cost reimbursement 1,024,932 1,021,500 1,140,717 285,180 1,140,717 - Site-plan review fee 5,870 4,245 4,000 700 4,000 - Sale of cemetery lots 34,982 20,307 25,000 5,702 25,000 - Sale of columbarium niches 3,200 927 2,400 - 2,400 - Police miscellaneous 120,470 81,243 100,000 6,662 100,000 - Police impound fees 43,234 39,375 45,000 10,654 45,000 - Landlord's alert fee 220 290 300 80 300 - Fire protection-state property 87,601 127,590 80,000 - 80,000 - Zoning fees 10,362 8,360 8,000 1,170 8,000 - Clerk fees 3,115 5,550 3,500 146 3,500 - Clerk - passport fees 8,240 7,830 8,000 1,575 8,000 - Tax abatement application fees 16,411 11,711 10,000 25 10,000 - Treasurer fees 61,277 43,279 90,000 6,631 60,000 (30,000) False alarm fees 12,525 10,415 12,000 675 12,000 - Miscellaneous cemetery income 20,536 19,282 22,000 1,671 22,000 - Senior transit program fees 9,254 10,149 9,000 2,621 9,000 - Fire miscellaneous 3,494 14,700 3,000 803 3,000 - Sanitation stickers 84,735 81,702 75,000 15,942 80,000 5,000 Lot cleanup fees (trash) 70,987 63,733 70,000 14,164 70,000 - Reimbursements for mowing and demolitions 55,484 85,905 70,000 12,578 70,000 - Special events reimbursements 92,041 15,278 100,000 - 200,000 100,000 Includes Past Due 2008 Amount Recreation program fees 41,457 42,959 45,000 6,422 45,000 - $ 2,224,999 $ 2,239,609 $ 2,418,132 $ 425,429 $ 2,540,917 $ 122,785 Interest and rental income Interest $ 456,224 $ 374,525 $ 250,000 $ - $ 250,000 $ - Procurement Card Rebate - 35,043 32,000 - 32,000 - Fire Station Lease - Central Dispatch 6,180 45,450 42,000 7,965 42,000 - Flea market 22,064 27,880 29,000 - 29,000 - Farmers market 40,325 39,519 32,000 849 32,000 - City right of way rental 4,400 6,800 6,800 4,800 6,800 - Arena revenue - - - - - - Advertising revenue - 123 500 - 500 - Parking rentals 2,800 2,800 2,500 700 2,500 - McGraft park rentals 42,114 39,043 45,000 2,734 40,000 (5,000) Other park rentals 30,920 33,795 30,000 6,496 30,000 - $ 605,027 $ 604,978 $ 469,800 $ 23,544 $ 464,800 $ (5,000) City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - General Fund Original Budget Actual Through Revised Estimate Change From 2009 Actual 2007 Actual 2008 Estimate 2009 March 2009 2009 Original Fines and fees Income tax - penalty and interest $ 240,315 $ 284,629 $ 225,000 $ 69,932 $ 225,000 $ - Late fees on current taxes 38,931 28,158 40,000 - 40,000 - Interest on late invoices 2,151 1,774 2,000 297 2,000 - Parking fines 113,354 90,360 125,000 30,140 100,000 (25,000) Court fines 190,651 154,765 185,000 27,230 170,000 (15,000) $ 585,402 $ 559,686 $ 577,000 $ 127,599 $ 537,000 $ (40,000) Other revenue Sale of land and assets $ - $ 14,488 $ 1,000 $ - $ 1,000 $ - Police sale and auction proceeds - 277 - - - - CDBG program reimbursements 225,149 329,756 354,119 40 354,119 - Contributions 50,499 50,224 11,000 5,286 11,000 - Contributions - Veteran's Park Maintenance 18,328 15,399 18,500 - 18,500 - Fisherman s Fisherman's Landing Repayment - 15,066 15 066 14,500 14 500 - 14,500 14 500 - Muskegon County Community Foundation 3,000 37,543 1,500 - 1,500 - Miscellaneous reimbursements - - 1,000 - 1,000 - Miscellaneous and sundry 53,794 28,635 15,000 1,093 25,000 10,000 $ 350,770 $ 491,388 $ 416,619 $ 6,419 $ 426,619 $ 10,000 Other financing sources Operating transfers in Cemetery Perpetual Care $ 80,185 $ 57,631 $ 45,000 $ 14,381 $ 50,000 $ 5,000 DDA for Administration - - - - - - PIF (PY Fisherman's Landing Payments) - 50,000 - - - General Insurance Fund - 136,272 - - - - Budget Stabilization Fund - - - - 500,000 500,000 State Grants Fund 11,473 - - - - - TIFA Fund (Arena Operations) 60,000 50,000 50,000 12,500 60,000 10,000 $ 151,658 $ 293,903 $ 95,000 $ 26,881 $ 610,000 $ 515,000 Total general fund revenues and other sources $ 25,031,403 $ 25,563,632 $ 25,128,874 $ 2,524,869 $ 25,349,197 $ 220,323 Quarterly Budget Reforecast - 1st Quarter 2009 - General Fund General Fund Expenditure Summary By Function Original Budget Actual Through Revised Change From Actual 2007 Actual 2008 Estimate 2009 March 2009 Estimate 2009 2009 Original I. Customer Value Added Activities 40301 Police Department 5100 Salaries & Benefits $ 7,141,759 $ 7,633,448 $ 7,637,452 $ 1,782,656 $ 7,493,452 $ (144,000) Freeze 3 Vacancies; Eliminate NRT 5200 Operating Supplies 108,679 95,149 115,024 11,112 115,024 - 5300 Contractual Services 942,510 1,025,211 996,000 266,123 996,000 - 5400 Other Expenses 24,877 25,580 20,000 1,505 20,000 - 5700 Capital Outlays 17,947 26,233 35,000 892 15,000 (20,000) Defer Segway Purchase 5900 Other Financing Uses - - - - - - $ 8,235,772 $ 8,805,621 $ 8,803,476 $ 2,062,288 $ 8,639,476 $ (164,000) $ 8,235,772 $ 8,805,621 $ 8,803,476 $ 2,062,288 $ 8,639,476 $ (164,000) 50336 Fire Department 5100 Salaries & Benefits $ 3,285,855 $ 3,406,826 $ 3,298,007 $ 866,677 $ 3,259,007 $ (39,000) Reclass Fire Inspector & 3 Lt. Positions 5200 Operating Supplies 90,479 139,937 96,500 15,877 96,500 - 5300 Contractual Services 216,418 225,014 200,000 26,853 185,000 (15,000) 5400 Other Expenses 4,757 7,622 12,500 3,304 8,500 (4,000) Reduce Training 5700 Capital Outlays 55,014 57,206 40,361 13,840 40,361 - 5900 Other Financing Uses - - - - - - $ 3,652,523 $ 3,836,605 $ 3,647,368 $ 926,551 $ 3,589,368 $ (58,000) 50387 Fire Safety Inspections 5100 Salaries & Benefits $ 830,275 $ 890,135 $ 913,058 $ 219,632 $ 913,058 $ - 5200 Operating Supplies 12,157 15,448 15,000 2,148 13,000 (2,000) 5300 Contractual Services 107,713 107,928 141,949 9,499 129,949 (12,000) 5400 Other Expenses 11,328 24,243 10,000 1,334 10,000 - 5700 Capital Outlays 4,663 3,753 3,000 - 2,000 (1,000) 5900 Other Financing Uses - - - - - - $ 966,136 $ 1,041,507 $ 1,083,007 $ 232,613 $ 1,068,007 $ (15,000) $ 4,618,659 $ 4,878,112 $ 4,730,375 $ 1,159,164 $ 4,657,375 $ (73,000) 60523 General Sanitation 5100 Salaries & Benefits $ 70,782 $ 74,638 $ 74,553 $ 19,005 $ 74,553 $ - 5200 Operating Supplies 1,425 74 - - - - 5300 Contractual Services 1,551,132 1,554,230 1,628,347 11,513 1,628,347 - 5400 Other Expenses - 10 - 60 - - 5700 Capital Outlays 26,149 - - - - - 5900 Other Financing Uses - - - - - - $ 1,649,488 $ 1,628,952 $ 1,702,900 $ 30,578 $ 1,702,900 $ - 60528 Recycling 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies 3,000 3,000 - 5300 Contractual Services 163,699 164,568 163,368 - 163,368 - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - - - $ 163,699 $ 164,568 $ 166,368 $ - $ 166,368 $ - Quarterly Budget Reforecast - 1st Quarter 2009 - General Fund General Fund Expenditure Summary By Function Original Budget Actual Through Revised Change From Actual 2007 Actual 2008 Estimate 2009 March 2009 Estimate 2009 2009 Original 60550 Stormwater Management 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies - 327 - - - - 5300 Contractual Services 16,991 17,427 17,786 4,000 17,786 - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - - - $ 16,991 $ 17,754 $ 17,786 $ 4,000 $ 17,786 $ - 60448 Streetlighting 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies - - - - - - 5300 Contractual Services 593,486 643,477 625,000 5,526 625,000 - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - 10,000 - 10,000 - 5900 Other Financing Uses - - - - - - $ 593,486 $ 643,477 $ 635,000 $ 5,526 $ 635,000 $ - 60707 Senior Citizen Transit 5100 Salaries & Benefits $ 50,164 $ 50,001 $ 55,104 $ 12,418 $ 55,104 $ - 5200 Operating Supplies - - - - - - 5300 Contractual Services 9,660 9,620 11,287 2,280 11,287 - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - - - $ 59,824 $ 59,621 $ 66,391 $ 14,698 $ 66,391 $ - 60446 Community Event Support 5100 Salaries & Benefits $ 13,848 $ 19,636 $ 17,500 $ 3,805 $ 17,500 $ - 5200 Operating Supplies 1,069 1,130 1,100 - 1,100 - 5300 Contractual Services 13,920 11,579 12,500 2,208 12,500 - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - - - $ 28,837 $ 32,345 $ 31,100 $ 6,013 $ 31,100 $ - 70751 Parks Maintenance 5100 Salaries & Benefits $ 389,710 $ 423,774 $ 478,589 $ 89,882 $ 478,589 $ - 5200 Operating Supplies 117,237 146,487 184,900 6,866 184,900 - 5300 Contractual Services 822,713 871,920 707,062 61,620 677,062 (30,000) Defer Irrigation Improvements - Reese Park 5400 Other Expenses 138 283 2,000 - 2,000 - 5700 Capital Outlays 11,027 12,575 25,168 7,990 25,168 - 5900 Other Financing Uses - - - - - - $ 1,340,825 $ 1,455,039 $ 1,397,719 $ 166,358 $ 1,367,719 $ (30,000) Quarterly Budget Reforecast - 1st Quarter 2009 - General Fund General Fund Expenditure Summary By Function Original Budget Actual Through Revised Change From Actual 2007 Actual 2008 Estimate 2009 March 2009 Estimate 2009 2009 Original 70757 Mc Graft Park Maintenance 5100 Salaries & Benefits $ 4,928 $ 5,770 $ 6,438 $ 919 $ 6,438 $ - 5200 Operating Supplies 1,760 2,407 1,600 7 1,600 - 5300 Contractual Services 39,688 49,956 45,905 1,060 45,905 - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - - - $ 46,376 $ 58,133 $ 53,943 $ 1,986 $ 53,943 $ - 70276 Cemeteries Maintenance 5100 Salaries & Benefits $ 187,185 $ 204,063 $ 222,379 $ 53,448 $ 222,379 $ - 5200 Operating Supplies 6,839 5,126 6,750 72 6,750 - 5300 Contractual Services 340,379 279,623 292,812 17,625 292,812 - 5400 Other Expenses 50 23 - - - - 5700 Capital Outlays 11,522 9,515 10,500 - 10,500 - 5900 Other Financing Uses - - - - - - $ 545,975 $ 498,350 $ 532,441 $ 71,145 $ 532,441 $ - 70585 Parking Operations 5100 Salaries & Benefits $ 2,637 $ 1,564 $ 1,979 $ 419 $ 1,979 $ - 5200 Operating Supplies - 109 - - - - 5300 Contractual Services 3,968 3,758 3,000 116 3,000 - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - - - $ 6,605 $ 5,431 $ 4,979 $ 535 $ 4,979 $ - 70357 Graffiti Removal 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies 823 2,143 1,000 - 1,000 - 5300 Contractual Services 2,390 1,797 3,861 - 3,861 - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - - - $ 3,213 $ 3,940 $ 4,861 $ - $ 4,861 $ - 70863 Farmers' Market & Flea Market 5100 Salaries & Benefits $ 17,993 $ 17,337 $ 18,500 $ 59 $ 18,500 $ - 5200 Operating Supplies 970 2,904 1,250 - 1,250 - 5300 Contractual Services 24,615 23,569 23,550 537 23,550 - 5400 Other Expenses - 75 150 35 150 - 5700 Capital Outlays - - 6,000 - 6,000 - 5900 Other Financing Uses - - - - - - $ 43,578 $ 43,885 $ 49,450 $ 631 $ 49,450 $ - $ 4,498,897 $ 4,611,495 $ 4,662,938 $ 301,470 $ 4,632,938 $ (30,000) Quarterly Budget Reforecast - 1st Quarter 2009 - General Fund General Fund Expenditure Summary By Function Original Budget Actual Through Revised Change From Actual 2007 Actual 2008 Estimate 2009 March 2009 Estimate 2009 2009 Original 70775 General Recreation 5100 Salaries & Benefits $ 88,539 $ 126,835 $ 131,331 $ 31,644 $ 131,331 $ - 5200 Operating Supplies 24,170 29,715 29,000 3,357 29,000 - 5300 Contractual Services 150,924 153,665 143,027 12,827 108,027 (35,000) Reduce Summer Playground Programs 11 to 9 5400 Other Expenses 889 1,479 5,000 374 5,000 - 5700 Capital Outlays - 2,348 7,000 - 7,000 - 5900 Other Financing Uses - - - - - - $ 264,522 $ 314,042 $ 315,358 $ 48,202 $ 280,358 $ (35,000) 80387 Environmental Services 5100 Salaries & Benefits $ 123,848 $ 132,228 $ 146,784 $ 32,515 $ 146,784 $ - 5200 Operating Supplies 7,047 9,998 7,200 1,671 7,200 - 5300 Contractual Services 199,019 260,853 251,110 3,547 205,110 (46,000) Reduce Mowings (8 to 6) Public Property; Increase Com 5400 Other Expenses - 40 500 - 500 - 5700 Capital Outlays 2,852 267 4,500 1,740 4,500 - 5900 Other Financing Uses - - - - - - $ 332,766 $ 403,386 $ 410,094 $ 39,473 $ 364,094 $ (46,000) $ 597,288 $ 717,428 $ 725,452 $ 87,675 $ 644,452 $ (81,000) 10875 Other - Contributions to Outside Agencies Muskegon Area Transit (MATS) $ 80,163 $ 80,164 $ 80,164 $ 20,041 $ 80,164 - Neighborhood Association Grants 22,000 19,252 19,500 20,966 21,000 1,500 Muskegon Area First 45,566 45,660 45,660 22,784 45,660 - Veterans Memorial Day Costs - 6,827 7,000 - 7,000 - Great Lakes Water - - 3,000 - 3,000 - Mainstreet - - 10,000 10,000 10,000 - Lakeside Business District 2,500 2,500 2,500 2,500 2,500 - 211 Service 2,500 2,500 2,500 2,500 2,500 - Institute for Healing Racism - - - - - - MLK Diversity Program - 1,000 1,000 - 1,000 - Muskegon Area Labor Management (MALMC) 1,000 1,000 1,000 1,000 1,000 - Muskegon County and Humane Society - Feral Cats 27,151 27,250 29,551 6,840 29,551 - Other - - - - - - Contributions To Outside Agencies $ 180,880 $ 186,153 $ 201,875 $ 86,631 $ 203,375 $ 1,500 $ 180,880 $ 186,153 $ 201,875 $ 86,631 $ 203,375 $ 1,500 Total Customer Value Added Activities $ 18,131,496 $ 19,198,809 $ 19,124,116 $ 3,697,228 $ 18,777,616 $ (346,500) As a Percent of Total General Fund Expenditures 73.1% 73.6% 73.8% 72.9% 74.2% Quarterly Budget Reforecast - 1st Quarter 2009 - General Fund General Fund Expenditure Summary By Function Original Budget Actual Through Revised Change From Actual 2007 Actual 2008 Estimate 2009 March 2009 Estimate 2009 2009 Original II. Business Value Added Activities 10101 City Commission 5100 Salaries & Benefits $ 62,251 $ 66,313 $ 67,258 $ 14,889 $ 67,258 $ - 5200 Operating Supplies 11,824 15,037 12,000 116 12,000 - 5300 Contractual Services 2,335 1,741 2,023 135 2,023 - 5400 Other Expenses 3,064 2,604 4,000 605 4,000 - 5700 Capital Outlays 988 1,082 1,000 300 1,000 - 5900 Other Financing Uses - - - - - - $ 80,462 $ 86,777 $ 86,281 $ 16,045 $ 86,281 $ - 10102 City Promotions & Public Relations 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies 985 455 200 92 200 - 5300 Contractual Services 10,708 7,727 11,150 3,023 11,150 - 5400 Other Expenses 2 - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - - - $ 11,695 $ 8,182 $ 11,350 $ 3,115 $ 11,350 $ - 10172 City Manager 5100 Salaries & Benefits $ 208,363 $ 221,512 $ 325,462 $ 63,259 $ 255,462 $ (70,000) 5200 Operating Supplies 1,613 1,478 3,000 122 3,000 - 5300 Contractual Services 2,446 1,463 7,600 176 7,600 - 5400 Other Expenses 1,153 638 1,850 80 1,850 - 5700 Capital Outlays 272 473 1,000 - 1,000 - 5900 Other Financing Uses - - - - - - $ 213,847 $ 225,564 $ 338,912 $ 63,637 $ 268,912 $ (70,000) 10145 City Attorney 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies 790 808 2,000 - 2,000 - 5300 Contractual Services 439,644 479,745 440,508 116,241 440,508 - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - - - $ 440,434 $ 480,553 $ 442,508 $ 116,241 $ 442,508 $ - $ 746,438 $ 801,076 $ 879,051 $ 199,038 $ 809,051 $ (70,000) 20173 Administration 5100 Salaries & Benefits $ 117,263 $ 31,721 $ - $ 6,123 $ - $ - 5200 Operating Supplies 1,083 36 - 8 - - 5300 Contractual Services 7,782 6,329 - 385 - - 5400 Other Expenses 109 70 - - - - 5700 Capital Outlays 206 516 - - - - 5900 Other Financing Uses - - - - - - $ 126,443 $ 38,672 $ - $ 6,516 $ - $ - Quarterly Budget Reforecast - 1st Quarter 2009 - General Fund General Fund Expenditure Summary By Function Original Budget Actual Through Revised Change From Actual 2007 Actual 2008 Estimate 2009 March 2009 Estimate 2009 2009 Original 20228 Affirmative Action 5100 Salaries & Benefits $ 68,661 $ 75,308 $ 79,913 $ 18,063 $ 79,913 $ - 5200 Operating Supplies 512 588 750 41 750 - 5300 Contractual Services 1,533 1,705 3,027 33 3,027 - 5400 Other Expenses 856 707 1,500 166 1,500 - 5700 Capital Outlays 163 1,625 500 - 500 - 5900 Other Financing Uses - - - - - - $ 71,725 $ 79,933 $ 85,690 $ 18,303 $ 85,690 $ - 20744 Julia Hackley Internships 5100 Salaries & Benefits $ 5,374 $ 7,988 $ 1,948 $ - $ 1,948 $ - 5200 Operating Supplies - - - - - - 5300 Contractual Services - - - - - - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - - - $ 5,374 $ 7,988 $ 1,948 $ - $ 1,948 $ - 20215 City Clerk & Elections 5100 Salaries & Benefits $ 241,725 $ 272,252 $ 265,002 $ 57,115 $ 275,002 $ 10,000 Addtional School Election; Revenue Offset 5200 Operating Supplies 21,443 22,953 30,622 1,664 30,622 - 5300 Contractual Services 11,670 19,741 15,750 1,304 15,750 - 5400 Other Expenses 1,383 3,580 3,000 106 1,500 (1,500) Reduce Travel 5700 Capital Outlays 1,388 1,022 1,200 139 1,200 - 5900 Other Financing Uses - - - - - - $ 277,609 $ 319,548 $ 315,574 $ 60,328 $ 324,074 $ 8,500 20220 Civil Service 5100 Salaries & Benefits $ 131,159 $ 153,656 $ 163,488 $ 37,825 $ 163,488 $ - 5200 Operating Supplies 5,621 5,554 7,000 2,607 7,000 - 5300 Contractual Services 22,713 22,246 19,223 2,393 19,223 - 5400 Other Expenses 3,651 4,029 3,000 72 3,000 - 5700 Capital Outlays 617 888 1,000 - 1,000 - 5900 Other Financing Uses - - - - - - $ 163,761 $ 186,373 $ 193,711 $ 42,897 $ 193,711 $ - $ 644,912 $ 632,514 $ 596,923 $ 128,044 $ 605,423 $ 8,500 30202 Finance Administration 5100 Salaries & Benefits $ 331,273 $ 352,627 $ 367,740 $ 93,914 $ 367,740 $ - 5200 Operating Supplies 5,488 5,009 6,195 658 6,195 - 5300 Contractual Services 78,509 83,921 81,480 12,488 76,480 (5,000) Move Investment Safekeeping/Reporting to 5/3 5400 Other Expenses 413 2,442 3,000 17 3,000 - 5700 Capital Outlays 7,829 1,661 8,000 110 5,000 (3,000) 5900 Other Financing Uses - - - - - - $ 423,512 $ 445,660 $ 466,415 $ 107,187 $ 458,415 $ (8,000) Quarterly Budget Reforecast - 1st Quarter 2009 - General Fund General Fund Expenditure Summary By Function Original Budget Actual Through Revised Change From Actual 2007 Actual 2008 Estimate 2009 March 2009 Estimate 2009 2009 Original 30209 Assessing Services 5100 Salaries & Benefits $ 6,703 $ 6,345 $ 6,365 $ 5,139 $ 6,365 $ - 5200 Operating Supplies - - - - - - 5300 Contractual Services 453,134 463,935 459,300 116,873 459,300 - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - - - $ 459,837 $ 470,280 $ 465,665 $ 122,012 $ 465,665 $ - 30805 Arena Administration 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies - - - - - - 5300 Contractual Services 267,883 239,815 235,000 50,000 235,000 - 5400 Other Expenses 129 3 - - - - 5700 Capital Outlays 1,422 1,784 - - - - 5900 Other Financing Uses - - - - - - $ 269,434 $ 241,602 $ 235,000 $ 50,000 $ 235,000 $ - 30205 Income Tax Administration 5100 Salaries & Benefits $ 287,511 $ 306,084 $ 323,692 $ 78,156 $ 323,692 $ - 5200 Operating Supplies 18,228 17,997 17,260 4,113 17,260 - 5300 Contractual Services 66,375 77,878 66,636 14,527 66,636 - 5400 Other Expenses 960 743 800 - 800 - 5700 Capital Outlays 360 1,606 1,500 - 1,500 - 5900 Other Financing Uses - - - - - - $ 373,434 $ 404,308 $ 409,888 $ 96,796 $ 409,888 $ - 30253 City Treasurer 5100 Salaries & Benefits $ 245,360 $ 279,040 $ 301,421 $ 74,803 $ 301,421 $ - 5200 Operating Supplies 28,725 35,237 35,000 6,643 35,000 - 5300 Contractual Services 66,420 72,557 70,000 12,269 70,000 - 5400 Other Expenses 553 368 1,500 24 1,500 - 5700 Capital Outlays - 2,016 2,921 - 2,921 - 5900 Other Financing Uses - - - - - - $ 341,058 $ 389,218 $ 410,842 $ 93,739 $ 410,842 $ - 30248 Information Systems Administration 5100 Salaries & Benefits $ 250,554 $ 269,070 $ 280,543 $ 75,456 $ 280,543 $ - 5200 Operating Supplies 170 500 6,302 - 6,302 - 5300 Contractual Services 50,392 54,730 67,093 7,393 67,093 - 5400 Other Expenses 328 8,976 3,000 969 3,000 - 5700 Capital Outlays 62,801 14,486 27,040 382 27,040 - 5900 Other Financing Uses - - - - - - $ 364,245 $ 347,762 $ 383,978 $ 84,200 $ 383,978 $ - $ 2,231,520 $ 2,298,830 $ 2,371,788 $ 553,934 $ 2,363,788 $ (8,000) Quarterly Budget Reforecast - 1st Quarter 2009 - General Fund General Fund Expenditure Summary By Function Original Budget Actual Through Revised Change From Actual 2007 Actual 2008 Estimate 2009 March 2009 Estimate 2009 2009 Original 60265 City Hall Maintenance 5100 Salaries & Benefits $ 67,232 $ 73,368 $ 69,039 $ 19,541 $ 69,039 $ - 5200 Operating Supplies 10,883 19,138 12,475 2,187 12,475 - 5300 Contractual Services 177,747 187,421 205,670 10,328 205,670 - 5400 Other Expenses - - - - - - 5700 Capital Outlays 719 4,532 2,000 - 2,000 - 5900 Other Financing Uses - - - - - - $ 256,581 $ 284,459 $ 289,184 $ 32,056 $ 289,184 $ - $ 256,581 $ 284,459 $ 289,184 $ 32,056 $ 289,184 $ - 80400 Planning, Zoning and Economic Development 5100 Salaries & Benefits $ 403,843 $ 455,659 $ 479,377 $ 120,264 $ 479,377 $ - 5200 Operating Supplies 4,821 6,062 6,100 473 6,100 - 5300 Contractual Services 44,965 57,353 49,350 4,629 22,350 (27,000) Defer Zoning Ordinance Revisions 5400 Other Expenses 3,391 2,767 6,000 235 4,000 (2,000) Reduce Travel 5700 Capital Outlays 5,093 2,086 2,000 - 2,000 - 5900 Other Financing Uses - - - - - - $ 462,113 $ 523,927 $ 542,827 $ 125,601 $ 513,827 $ (29,000) $ 462,113 $ 523,927 $ 542,827 $ 125,601 $ 513,827 $ (29,000) Total Business Value Added Activities $ 4,341,564 $ 4,540,806 $ 4,679,773 $ 1,038,673 $ 4,581,273 $ (98,500) As a Percent of Total General Fund Expenditures 17.5% 17.4% 18.1% 20.5% 18.1% Quarterly Budget Reforecast - 1st Quarter 2009 - General Fund General Fund Expenditure Summary By Function Original Budget Actual Through Revised Change From Actual 2007 Actual 2008 Estimate 2009 March 2009 Estimate 2009 2009 Original III. Fixed Budget Items 30999 Transfers To Other Funds Major Street Fund $ 200,000 $ 200,000 $ - $ - $ - $ - Local Street Fund 480,000 480,000 510,000 127,500 510,000 - Budget Stabilization Fund 250,000 250,000 - - - - L.C. Walker Arena Fund (Operating Subsidy) - - - - - - Arena Improvement Fund - - - - - - Public Improvement Fund (Fire Equipment Reserve) 150,000 150,000 150,000 37,500 100,000 (50,000) State Grants Fund (Grant Matches) 154,880 - - - - - Marina 40,000 40,000 - - - - Sidewalk 300,000 150,000 - - - - MOD State Rehab Loan Fund - - - - - - LDFA Debt Service Fund (Smartzone) 100,000 150,000 150,000 37,500 130,000 (20,000) General Insurance 28,046 28,046 28,046 7,012 28,046 - $ 1,702,926 $ 1,448,046 $ 838,046 $ 209,512 $ 768,046 $ (70,000) 30851 General Insurance $ 350,385 $ 386,191 $ 403,737 $ - $ 300,000 $ (103,737) Skip Contribution to SIR Fund - Has Healthy Balance 30906 Debt Retirement 208,859 275,833 267,345 111,403 267,345 - 10891 Contingency and Bad Debt Expense - 76,100 400,000 - 400,000 - 90000 Major Capital Improvements 65,580 174,754 193,000 12,697 196,000 3,000 Total Fixed-Budget Items $ 2,327,750 $ 2,360,924 $ 2,102,128 $ 333,612 $ 1,931,391 $ (170,737) As a Percent of Total General Fund Expenditures 9.4% 9.0% 8.1% 6.6% 7.6% Total General Fund $ 24,800,810 $ 26,100,539 $ 25,906,017 $ 5,069,513 $ 25,290,280 $ (615,737) Recap: Total General Fund By Expenditure Object 5100 Salaries & Benefits $ 14,634,795 $ 15,557,198 $ 15,732,922 $ 3,777,626 $ 15,489,922 $ (243,000) 5200 Operating Supplies 484,841 581,806 601,228 59,834 599,228 (2,000) 5300 Contractual Services 7,434,746 7,830,946 8,005,986 864,162 7,733,749 (272,237) 5400 Other Expenses 58,031 86,282 77,800 8,886 70,300 (7,500) 5700 Capital Outlays 276,612 320,428 382,690 38,090 361,690 (21,000) 5900 All Other Financing Uses 1,911,785 1,723,879 1,105,391 320,915 1,035,391 (70,000) Total General Fund $ 24,800,810 $ 26,100,539 $ 25,906,017 $ 5,069,513 $ 25,290,280 $ (615,737) City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 202 Major Streets and State Trunklines Fund Available Fund Balance - BOY $ 708,102 $ 1,169,135 $ 523,856 $ 284,912 $ 284,912 $ (238,944) Means of Financing Special assessments $ 272,291 $ 248,582 $ 250,000 $ - $ 250,000 $ - Federal & state grants 2,303,829 2,100,723 1,095,000 - 1,895,000 800,000 State shared revenue 2,629,710 2,564,204 2,827,811 244,069 2,700,000 (127,811) Interest income 116,227 70,691 50,000 607 50,000 - Operating transfers in 200,000 200,000 - - 200,000 - From PIF - Stimulus Match Other 370,376 87,620 75,000 6,900 75,000 - $ 5,892,433 $ 5,271,820 $ 4,297,811 $ 251,576 $ 5,170,000 $ 872,189 60900 Operating Expenditures 5100 Salaries & Benefits $ 663,738 $ 742,133 $ 963,501 $ 198,014 $ 963,501 $ - 5200 Operating Supplies 284,582 208,422 260,600 85,708 260,600 - 5300 Contractual Services 1,093,974 1,184,346 1,022,300 218,869 1,022,300 - 5400 Other Expenses 1,803 8,339 5,000 60 5,000 - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses 968,638 399,907 - - - - $ 3,012,735 $ 2,543,147 $ 2,251,401 $ 502,651 $ 2,251,401 $ - 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - SEE "BUDGETED CAPITAL 5300 Contractual Services 2,418,665 3,612,896 2,090,000 80,279 2,885,000 795,000 IMPROVEMENTS" FOR DETAIL 5700 Capital Outlays - - - - - - $ 2,418,665 $ 3,612,896 $ 2,090,000 $ 80,279 $ 2,885,000 $ 795,000 $ 5,431,400 $ 6,156,043 $ 4,341,401 $ 582,930 $ 5,136,401 Available Fund Balance - EOY $ 1,169,135 $ 284,912 $ 480,266 $ (46,442) $ 318,511 $ (161,755) City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 203 Local Streets Fund Available Fund Balance - BOY $ 648,231 $ 1,389,910 $ 845,727 $ 396,406 $ 396,406 $ (449,321) Means of Financing Special assessments $ 705,740 $ 56,669 $ 120,000 $ - $ 120,000 $ - Federal & state grants 240,000 934,909 - - - - Metro act fees 140,010 142,692 142,000 - 142,000 - State shared revenue 658,387 635,728 649,240 50,269 649,240 - Interest income 243,947 43,178 25,000 436 25,000 - Operating transfers in 780,000 480,000 510,000 127,500 510,000 - FROM GENERAL FUND Other 15,747 25,878 5,000 1,781 15,000 10,000 $ 2,783,831 $ 2,319,054 $ 1,451,240 $ 179,986 $ 1,461,240 $ 10,000 60900 Operating Expenditures 5100 Salaries & Benefits $ 607,155 $ 642,207 $ 574,265 $ 180,669 $ 574,265 $ - 5200 Operating Supplies 110,130 235,172 118,000 2,161 118,000 - 5300 Contractual Services 863,047 905,676 818,000 183,551 818,000 - 5400 Other Expenses 384 499 1,000 48 1,000 - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - - - $ 1,580,716 $ 1,783,554 $ 1,511,265 $ 366,429 $ 1,511,265 $ - 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - DEPENDING ON BID RESULTS, A 5300 Contractual Services 461,436 1,529,004 600,000 7,543 440,000 (160,000) POJECT MAY BE DROPPED $ 461,436 $ 1,529,004 $ 600,000 $ 7,543 $ 440,000 $ (160,000) $ 2,042,152 $ 3,312,558 $ 2,111,265 $ 373,972 $ 1,951,265 Available Fund Balance - EOY $ 1,389,910 $ 396,406 $ 185,702 $ 202,420 $ (93,619) $ (279,321) City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 257 Budget Stabilization Fund Available Fund Balance - BOY $ 1,500,000 $ 1,750,000 $ 1,750,000 $ 2,000,000 $ 2,000,000 $ 250,000 Means of Financing Special assessments $ - $ - $ - $ - $ - $ - Federal & state grants - - - - - - State shared revenue - - - - - - Charges for services - - - - - - Interest income - - - - - - Operating transfers in - General Fund 250,000 250,000 - - - - Operating transfers in - TIFA Fund - - - - - - Operating transfers in - Insurance Fund - - - - - - Other - - - - - - $ 250,000 $ 250,000 $ - $ - $ - $ - 70805 Operating Expenditures 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies - - - - - - 5300 Contractual Services - - - - - - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - 500,000 500,000 TRANSFER TO GENERAL FUND $ - $ - $ - $ - $ 500,000 $ 500,000 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - 5300 Contractual Services - - - - - - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 500,000 Available Fund Balance - EOY $ 1,750,000 $ 2,000,000 $ 1,750,000 $ 2,000,000 $ 1,500,000 $ (250,000) City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 260 Farmers' Market Improvement Fund Available Fund Balance - BOY $ 25,465 $ 26,755 $ 14,455 $ 17,565 $ 17,565 $ 3,110 Means of Financing Special assessments $ - $ - $ - $ - $ - $ - Federal & state grants - - - - - - State shared revenue - - - - - - Charges for services - - - - - - Interest income 1,290 710 700 57 700 - Operating transfers in - General Fund - - - - - - Operating transfers in - TIFA Fund - - - - - - Operating transfers in - Insurance Fund - - - - - - Other - - - - - - $ 1,290 $ 710 $ 700 $ 57 $ 700 $ - 70805 Operating Expenditures 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies - - - - - - 5300 Contractual Services - 9,900 15,155 - 15,155 - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - - - $ - $ 9,900 $ 15,155 $ - $ 15,155 $ - 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - 5300 Contractual Services - - - - - - $ - $ - $ - $ - $ - $ - $ - $ 9,900 $ 15,155 $ - $ 15,155 Available Fund Balance - EOY $ 26,755 $ 17,565 $ - $ 17,622 $ 3,110 $ 3,110 City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 264 Criminal Forfeitures Fund Available Fund Balance - BOY $ 157,835 $ 138,160 $ 94,160 $ 81,856 $ 81,856 $ (12,304) Means of Financing Special assessments $ - $ - $ - $ - $ - $ - Federal & state grants - - - - - - State shared revenue - - - - - - Charges for services - - - - - - Interest income 7,566 3,518 3,000 285 3,000 - Operating transfers in - General Fund - - - - - - Operating transfers in - TIFA Fund - - - - - - Operating transfers in - Insurance Fund - - - - - - Other 21,143 10,840 15,000 4,330 15,000 - $ 28,709 $ 14,358 $ 18,000 $ 4,615 $ 18,000 $ - 70805 Operating Expenditures 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies - - - - - - 5300 Contractual Services 949 - 45,000 - 45,000 - 5400 Other Expenses - - - - - - 5700 Capital Outlays 47,435 70,662 - - - - 5900 Other Financing Uses - - - - - - $ 48,384 $ 70,662 $ 45,000 $ - $ 45,000 $ - 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - 5300 Contractual Services - - - - - - $ - $ - $ - $ - $ - $ - $ 48,384 $ 70,662 $ 45,000 $ - $ 45,000 Available Fund Balance - EOY $ 138,160 $ 81,856 $ 67,160 $ 86,471 $ 54,856 $ (12,304) City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 285 Tree Replacement Fund Available Fund Balance - BOY $ 10,210 $ 9,108 $ 9,108 $ 10,043 $ 10,043 $ 935 Means of Financing Special assessments $ - $ - $ - $ - $ - $ - Federal & state grants - 5,000 3,000 - - (3,000) State shared revenue - - - - - - Charges for services - - 400 - 400 - Interest income 522 249 500 25 500 - Operating transfers in - General Fund - - - - - - Operating transfers in - TIFA Fund - - - - - - Operating transfers in - Insurance Fund - - - - - - Other 1,400 1,045 - - - - $ 1,922 $ 6,294 $ 3,900 $ 25 $ 900 $ (3,000) 70805 Operating Expenditures 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies 3,024 5,359 3,900 104 4,000 100 5300 Contractual Services - - - - - - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - - - $ 3,024 $ 5,359 $ 3,900 $ 104 $ 4,000 $ 100 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - 5300 Contractual Services - - - - - - $ - $ - $ - $ - $ - $ - $ 3,024 $ 5,359 $ 3,900 $ 104 $ 4,000 Available Fund Balance - EOY $ 9,108 $ 10,043 $ 9,108 $ 9,964 $ 6,943 $ (2,165) City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 295 Brownfield Redevelopment Authority (Betten Project) Available Fund Balance - BOY $ - $ - $ - $ (17,862) $ (17,862) $ (17,862) Means of Financing Property taxes $ - $ - $ 175,000 $ - $ 175,000 $ - Federal & state grants - - - - - - State shared revenue - - - - - - Charges for services - - - - - - Interest income - - - - - - Operating transfers in - General Fund - - - - - - Operating transfers in - TIFA Fund - - - - - - Operating transfers in - Insurance Fund - - - - - - Other - - - - - - $ - $ - $ 175,000 $ - $ 175,000 $ - 70805 Operating Expenditures 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies - - - - - - 5300 Contractual Services - 17,862 175,000 2,303 150,000 (25,000) 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - - - $ - $ 17,862 $ 175,000 $ 2,303 $ 150,000 $ (25,000) 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - 5300 Contractual Services - - - - - - $ - $ - $ - $ - $ - $ - $ - $ 17,862 $ 175,000 $ 2,303 $ 150,000 Available Fund Balance - EOY $ - $ (17,862) $ - $ (20,165) $ 7,138 $ 7,138 City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 289 Local Development Finance Authority I Fund - Port City Industrial Park Available Fund Balance - BOY $ 323 $ 335 $ 345 $ 347 $ 347 $ 2 Means of Financing Property taxes $ - $ - $ - $ - $ - $ - Federal & state grants - - - - - - State shared revenue - - - - - - Charges for services - - - - - - Interest income 12 12 10 - 10 - Operating transfers in - General Fund - - - - - - Operating transfers in - TIFA Fund - - - - - - Operating transfers in - Insurance Fund - - - - - - Other - - - - - - $ 12 $ 12 $ 10 $ - $ 10 $ - 70805 Operating Expenditures 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies - - - - - - 5300 Contractual Services - - - - - - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - - - $ - $ - $ - $ - $ - $ - 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - 5300 Contractual Services - - - - - - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Available Fund Balance - EOY $ 335 $ 347 $ 355 $ 347 $ 357 $ 2 City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 288 Local Development Finance Authority II Fund - Medendorp Industrial Park Available Fund Balance - BOY $ 23,216 $ 24,393 $ 25,393 $ 25,092 $ 25,092 $ (301) Means of Financing Property taxes $ - $ - $ - $ - $ - $ - Federal & state grants - - - - - - State shared revenue - - - - - - Charges for services - - - - - - Interest income 1,177 699 1,000 65 1,000 - Operating transfers in - General Fund - - - - - - Operating transfers in - TIFA Fund - - - - - - Operating transfers in - Insurance Fund - - - - - - Other - - - - - - $ 1,177 $ 699 $ 1,000 $ 65 $ 1,000 $ - 70805 Operating Expenditures 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies - - - - - - 5300 Contractual Services - - - - - - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - - - $ - $ - $ - $ - $ - $ - 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - 5300 Contractual Services - - - - - - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Available Fund Balance - EOY $ 24,393 $ 25,092 $ 26,393 $ 25,157 $ 26,092 $ (301) City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 290 Local Development Finance Authority III Fund - Edison Landing (Smartzone) Available Fund Balance - BOY $ 104,991 $ 27,275 $ 8,228 $ 8,752 $ 8,752 $ 524 Means of Financing Property taxes $ 28,901 $ 38,249 $ 67,603 $ - $ 67,603 $ - Federal & state grants - - - - - - State shared revenue - - - - - - Charges for services - - - - - - Interest income 4,881 1,126 300 63 300 - Operating transfers in - General Fund 100,000 150,000 150,000 37,500 130,000 (20,000) COMMUNITY FOUNDATION Other 75,000 75,000 75,000 - 75,000 - CONTRIBUTION $ 208,782 $ 264,375 $ 292,903 $ 37,563 $ 272,903 $ (20,000) 70805 Operating Expenditures 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies - - - - - - 5300 Contractual Services 1,000 350 1,000 - 1,000 - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses 285,498 282,548 279,747 - 279,747 - $ 286,498 $ 282,898 $ 280,747 $ - $ 280,747 $ - 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - 5300 Contractual Services - - - - - - $ - $ - $ - $ - $ - $ - $ 286,498 $ 282,898 $ 280,747 $ - $ 280,747 Available Fund Balance - EOY $ 27,275 $ 8,752 $ 20,384 $ 46,315 $ 908 $ (19,476) City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 305 Tax Increment Finance Authority Fund Available Fund Balance - BOY $ 8,758 $ 6,352 $ 3,552 $ 13,983 $ 13,983 $ 10,431 Means of Financing Property taxes $ 56,835 $ 57,458 $ 53,919 $ - $ 53,919 $ - Federal & state grants - - - - - - State shared revenue - - - - - - Charges for services - - - - - - Interest income 759 173 200 8 200 - Operating transfers in - General Fund - - - - - - Operating transfers in - TIFA Fund - - - - - - Operating transfers in - Insurance Fund - - - - - - Other - - - - - - $ 57,594 $ 57,631 $ 54,119 $ 8 $ 54,119 $ - 30906 Operating Expenditures 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies - - - - - - 5300 Contractual Services - - - - - - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses 60,000 50,000 50,000 12,500 60,000 10,000 TO GENERAL FUND FOR ARENA $ 60,000 $ 50,000 $ 50,000 $ 12,500 $ 60,000 $ 10,000 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - 5300 Contractual Services - - - - - - $ - $ - $ - $ - $ - $ - $ 60,000 $ 50,000 $ 50,000 $ 12,500 $ 60,000 Available Fund Balance - EOY $ 6,352 $ 13,983 $ 7,671 $ 1,491 $ 8,102 $ 431 City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 394 Downtown Development Authority Fund Available Fund Balance - BOY $ (103,996) $ (58,608) $ 16,568 $ 14,618 $ 14,618 $ (1,950) Means of Financing Property taxes $ 476,460 $ 505,697 $ 361,697 $ - $ 361,697 $ - Federal & state grants - - - - - - State proposal A reimbursement revenue - - - - - - Charges for services - - - - - - Interest income - 926 500 51 500 - Operating transfers in - General Fund - - - - - - Operating transfers in - PIF - 100,000 - - - - Operating transfers in - Insurance Fund - 284,787 - - - - Other - - - - - - $ 476,460 $ 891,410 $ 362,197 $ 51 $ 362,197 $ - 30906 Operating Expenditures 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies - - - - - - 5300 Contractual Services 83,330 10,250 - - - - 5400 Other Expenses - 468,641 - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses 347,742 339,293 340,472 - 340,472 - DEBT SERVICE ($340,472 BONDS) $ 431,072 $ 818,184 $ 340,472 $ - $ 340,472 $ - 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - 5300 Contractual Services - - - - - - $ - $ - $ - $ - $ - $ - $ 431,072 $ 818,184 $ 340,472 $ - $ 340,472 Available Fund Balance - EOY $ (58,608) $ 14,618 $ 38,293 $ 14,669 $ 36,343 $ (1,950) City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 408 Arena Improvement Fund Available Fund Balance - BOY $ 79,386 $ 76,724 $ 93,724 $ 103,279 $ 103,279 $ 9,555 Means of Financing Special assessments $ - $ - $ - $ - $ - $ - Federal & state grants - - - - - - State shared revenue - - - - - - Charges for services 37,363 35,309 40,000 17,625 40,000 - Interest income 3,603 2,457 2,000 236 2,000 - Operating transfers in - - - - - - Other - - - - - - $ 40,966 $ 37,766 $ 42,000 $ 17,861 $ 42,000 $ - 30906 Operating Expenditures 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies - - - - 5300 Contractual Services 43,628 11,211 25,000 19,914 25,000 - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - - - $ 43,628 $ 11,211 $ 25,000 $ 19,914 $ 25,000 $ - 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - 5300 Contractual Services - - - - - - 5400 Other Expenses - - - - - - 5900 Other Financing Uses - - - - - - $ - $ - $ - $ - $ - $ - $ 43,628 $ 11,211 $ 25,000 $ 19,914 $ 25,000 Available Fund Balance - EOY $ 76,724 $ 103,279 $ 110,724 $ 101,226 $ 120,279 $ 9,555 City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 403 Sidewalk Improvement Fund Available Fund Balance - BOY $ 902,104 $ 1,017,584 $ 888,299 $ 989,494 $ 989,494 $ 101,195 Means of Financing Special assessments $ 142,505 $ 120,301 $ 150,000 $ - $ 150,000 $ - Federal & state grants - - - - - - State shared revenue - - - - - - Charges for services - - - - - - Interest income 69,753 50,225 65,000 2,393 65,000 - Operating transfers in 300,000 150,000 - - - - Other - - - - - - $ 512,258 $ 320,526 $ 215,000 $ 2,393 $ 215,000 $ - 30906 Operating Expenditures 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies - - - - - - 5300 Contractual Services 950 - - - - - 5400 Other Expenses - - - - - - 5700 Capital Outlays - 3,381 - - - - DEBT SERVICE ON SIDEWALK 5900 Other Financing Uses 395,828 345,235 298,685 150,033 298,685 - ASSESSMENT BONDS $ 396,778 $ 348,616 $ 298,685 $ 150,033 $ 298,685 $ - 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - 5300 Contractual Services - - - - - - 5400 Other Expenses - - - - 5900 Other Financing Uses - - - - - - $ - $ - $ - $ - $ - $ - $ 396,778 $ 348,616 $ 298,685 $ 150,033 $ 298,685 Available Fund Balance - EOY $ 1,017,584 $ 989,494 $ 804,614 $ 841,854 $ 905,809 $ 101,195 City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 404 Public Improvement Fund Available Fund Balance - BOY $ 4,842,311 $ 2,151,037 $ 2,115,618 $ 1,985,126 $ 1,985,126 $ (130,492) Means of Financing Special assessments $ - $ - $ - $ - $ - $ - Property taxes - - - - - - Federal & state grants - - - - - - Contributions - - - - - - Fisherman's Landing Repayment - - - - - - Sales of Property 126,736 280,031 75,000 (15) 75,000 - Interest income 198,398 76,446 60,000 5,386 60,000 - GENERAL FUND TRANSFER - FIRE Operating transfers in 154,047 150,000 150,000 37,500 150,000 - EQUIPMENT RESERVE ($150,000) Other 40,592 80,087 - - - - $ 519,773 $ 586,564 $ 285,000 $ 42,871 $ 285,000 $ - 30936 Operating Expenditures 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies - - - - - - 5300 Contractual Services - - 5,000 - 5,000 - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - DEBT SERVICE (ULA LOANS; FIRE TRUCK INSTALLMENT PURCHASE; 5900 Other Financing Uses 292,223 442,419 369,524 - 569,524 200,000 TRANSFER TO MAJOR FOR STIMULUS MATCH 2009) $ 292,223 $ 442,419 $ 374,524 $ - $ 574,524 $ 200,000 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - 5300 Contractual Services - - - - - - 5400 Other Expenses - - - - - - 5700 Capital Outlays 2,918,824 310,056 1,130,000 9,471 1,170,567 40,567 $ 2,918,824 $ 310,056 $ 1,130,000 $ 9,471 $ 1,170,567 $ 40,567 $ 3,211,047 $ 752,475 $ 1,504,524 $ 9,471 $ 1,745,091 Available Fund Balance - EOY $ 2,151,037 $ 1,985,126 $ 896,094 $ 2,018,526 $ 525,035 $ (371,059) City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 482 State Grants Fund Available Fund Balance - BOY $ 77,048 $ 150,102 $ 150,102 $ 649,547 $ 649,547 $ 499,445 Means of Financing Special assessments $ - $ - $ - $ - $ - $ - Federal & state grants 386,535 28,888 877,000 11,741 1,027,000 150,000 Sales of Property - - - - - - Interest income - - - - - - Operating transfers in 150,833 3,813 - - - - Other 10,000 550,000 - - - - $ 547,368 $ 582,701 $ 877,000 $ 11,741 $ 1,027,000 $ 150,000 30936 Operating Expenditures 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies - - - - - - 5300 Contractual Services - - - - - - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses 11,473 - - - - - $ 11,473 $ - $ - $ - $ - $ - 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - 5300 Contractual Services - - - - - - SEE "BUDGETED CAPITAL 5700 Capital Outlays 462,841 83,256 1,027,000 6,535 1,187,000 160,000 IMPROVEMENTS" FOR DETAIL $ 462,841 $ 83,256 $ 1,027,000 $ 6,535 $ 1,187,000 $ 160,000 $ 474,314 $ 83,256 $ 1,027,000 $ 6,535 $ 1,187,000 Available Fund Balance - EOY $ 150,102 $ 649,547 $ 102 $ 654,753 $ 489,547 $ 489,445 City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 594 Marina & Launch Ramp Fund Available Cash Balance - BOY $ (39,617) $ 20,509 $ 71,297 $ 85,238 $ 85,238 $ 13,941 Means of Financing Special assessments $ - $ - $ - $ - $ - $ - Federal & state grants - - - - - - State shared revenue - - - - - - Charges for services 281,679 250,265 260,000 58,314 260,000 - Interest income 38 1,055 - 182 - - Operating transfers in 40,000 40,000 - - - - Other - - - - - - $ 321,717 $ 291,320 $ 260,000 $ 58,496 $ 260,000 $ - 70756 Operating Expenditures - Marina 5100 Salaries & Benefits $ 121,489 $ 96,295 $ 91,146 $ 6,230 $ 91,146 $ - 5200 Operating Supplies 10,338 12,791 10,650 88 10,650 - 5300 Contractual Services 130,462 94,291 107,000 19,645 107,000 - 5400 Other Expenses 510 315 500 - 500 - 5700 Capital Outlays 1,641 2,995 10,000 597 10,000 - 5900 Other Financing Uses - - - - - - Other Cash Uses (e.g. Debt Principal) (2,849) 8,637 - - - - $ 261,591 $ 215,324 $ 219,296 $ 26,560 $ 219,296 $ - 70759 Operating Expenditures - Ramps 5100 Salaries & Benefits $ - $ 4,737 $ 5,000 $ 236 $ 5,000 $ - 5200 Operating Supplies - 449 500 - 500 - 5300 Contractual Services - 6,081 9,580 301 9,580 - 5400 Other Expenses - - - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses - - - - - - Other Cash Uses (e.g. Debt Principal) - - - - - - $ - $ 11,267 $ 15,080 $ 537 $ 15,080 $ - 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - 5300 Contractual Services - - - - - - 5700 Capital Outlays - - - - - - $ - $ - $ - $ - $ - $ - $ 261,591 $ 226,591 $ 234,376 $ 27,097 $ 234,376 Available Cash Balance - EOY $ 20,509 $ 85,238 $ 96,921 $ 116,637 $ 110,862 $ 13,941 City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 661 Equipment Fund Available Cash Balance - BOY $ 1,614,451 $ 2,004,577 $ 2,147,078 $ 2,472,676 $ 2,472,676 $ 325,598 Means of Financing Special assessments $ - $ - $ - $ - $ - $ - Federal & state grants - - - - - - State shared revenue - - - - - - Charges for services 2,520,803 2,703,727 2,400,000 595,610 2,400,000 - INTERDEPARTMENTAL CHARGES Interest income 85,618 57,757 60,000 5,787 60,000 - Operating transfers in - - - - - - Other 80,000 110,608 100,000 2,225 100,000 - $ 2,686,421 $ 2,872,092 $ 2,560,000 $ 603,622 $ 2,560,000 $ - 60932 Operating Expenditures 5100 Salaries & Benefits $ 515,579 $ 561,112 $ 634,006 $ 163,641 $ 600,000 $ (34,006) 5200 Operating Supplies 844,914 1,016,218 1,061,000 115,229 800,000 (261,000) 5300 Contractual Services 494,272 468,258 499,040 88,193 499,040 - 5400 Other Expenses 1,351 2,210 3,000 15 3,000 - SEE "BUDGETED CAPITAL 5700 Capital Outlays 445,596 294,151 1,069,000 50,124 1,088,000 19,000 IMPROVEMENTS" FOR DETAIL 5900 Other Financing Uses - - - - - - Other Cash Uses (e.g. Debt Principal) (5,417) 62,044 - - - - $ 2,296,295 $ 2,403,993 $ 3,266,046 $ 417,202 $ 2,990,040 $ (276,006) 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - 5300 Contractual Services - - - - - - 5700 Capital Outlays - - - - - - $ - $ - $ - $ - $ - $ - $ 2,296,295 $ 2,403,993 $ 3,266,046 $ 417,202 $ 2,990,040 Available Cash Balance - EOY $ 2,004,577 $ 2,472,676 $ 1,441,032 $ 2,659,096 $ 2,042,636 $ 601,604 City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 642 Public Service Building Fund Available Cash Balance - BOY $ 270,889 $ 375,313 $ 429,904 $ 474,631 $ 474,631 $ 44,727 Means of Financing Special assessments $ - $ - $ - $ - $ - $ - Federal & state grants - - - - - - State shared revenue - - - - - - Charges for services 581,270 581,270 604,521 150,800 604,521 - INTERDEPARTMENTAL CHARGES Interest income 14,061 10,896 6,000 1,096 6,000 - Operating transfers in - - - - - - Other 100 7,316 - 1,326 - - $ 595,431 $ 599,482 $ 610,521 $ 153,222 $ 610,521 $ - 60442 Operating Expenditures 5100 Salaries & Benefits $ 214,017 $ 222,113 $ 248,785 $ 55,395 $ 248,785 $ - 5200 Operating Supplies 18,609 31,194 29,050 1,540 29,050 - 5300 Contractual Services 241,077 240,602 295,963 34,124 295,963 - 5400 Other Expenses 2,056 (32) 500 - 500 - 5700 Capital Outlays 23,229 8,973 28,900 - 28,900 - 5900 Other Financing Uses - - - - - - Other Cash Uses and Adjustments (e.g. (7,981) (2,686) - - - - Debt Principal) $ 491,007 $ 500,164 $ 603,198 $ 91,059 $ 603,198 $ - 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - 5300 Contractual Services - - - - - - 5700 Capital Outlays - - - - - - $ - $ - $ - $ - $ - $ - $ 491,007 $ 500,164 $ 603,198 $ 91,059 $ 603,198 Available Cash Balance - EOY $ 375,313 $ 474,631 $ 437,227 $ 536,794 $ 481,954 $ 44,727 City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 643 Engineering Services Fund Available Cash Balance - BOY $ 149,528 $ 96,427 $ 53,832 $ 132,074 $ 132,074 $ 78,242 Means of Financing Special assessments $ - $ - $ - $ - $ - $ - Federal & state grants - - - - - - State shared revenue - - - - - - Charges for services 513,556 460,560 630,000 89,953 630,000 - INTERDEPARTMENTAL CHARGES Interest income 6,361 3,692 5,000 261 5,000 - Operating transfers in - - - - - - Other - - 25,000 272 25,000 - $ 519,917 $ 464,252 $ 660,000 $ 90,486 $ 660,000 $ - 60447 Operating Expenditures 5100 Salaries & Benefits $ 321,641 $ 332,078 $ 471,243 $ 83,384 $ 471,243 $ - 5200 Operating Supplies 16,894 17,223 19,000 3,662 19,000 - 5300 Contractual Services 126,832 137,047 163,000 25,197 163,000 - 5400 Other Expenses 532 1,122 2,500 11 2,500 - 5700 Capital Outlays 17,093 12,114 18,000 780 18,000 - 5900 Other Financing Uses - - - - - - Other Cash Uses and Adjustments (e.g. 82,557 (74,863) - - - - Debt Principal) $ 565,549 $ 424,721 $ 673,743 $ 113,034 $ 673,743 $ - 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - 5300 Contractual Services 7,469 3,884 25,000 - 25,000 - 5700 Capital Outlays - - - - - - $ 7,469 $ 3,884 $ 25,000 $ - $ 25,000 $ - $ 573,018 $ 428,605 $ 698,743 $ 113,034 $ 698,743 Available Cash Balance - EOY $ 96,427 $ 132,074 $ 15,089 $ 109,526 $ 93,331 $ 78,242 City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 677 General Insurance Fund Available Cash Balance - BOY $ 841,326 $ 1,206,249 $ 862,596 $ 1,236,014 $ 1,236,014 $ 373,418 Means of Financing Special assessments $ - $ - $ - $ - $ - $ - Federal & state grants - - - - - - State shared revenue - - - - - - Charges for services 4,551,973 4,346,235 3,281,984 872,783 3,281,984 - INTERDEPARTMENTAL CHARGES Interest income 39,250 30,784 25,000 2,013 25,000 - MERS Retireee Health Reimbursement - - 1,500,000 - 1,500,000 - Medicare Part D Rx Reimbursement - - 35,000 - 35,000 - Repayment of DDA Advance - - - - - - LOAN REPAYMENT - ARENA Operating transfers in 28,045 28,045 28,046 7,011 28,046 - IMPROVEMENTS Other - - 20,000 - 20,000 - $ 4,619,268 $ 4,405,064 $ 4,890,030 $ 881,807 $ 4,890,030 $ 4,870,030 30851 Operating Expenditures 5100 Salaries & Benefits $ - $ 28,622 $ 31,197 $ 7,168 $ 31,197 $ - 5200 Operating Supplies - 67 - - - - 5300 Contractual Services 4,062,168 3,924,027 4,781,984 865,398 4,781,984 - 5400 Other Expenses - 1,144 1,500 - 1,500 - 5700 Capital Outlays 250 380 7,000 - 7,000 - 5900 Other Financing Uses 31,189 421,059 - - - - Other Cash Uses and Adjustments (e.g. 160,738 - - - - - Debt Principal) $ 4,254,345 $ 4,375,299 $ 4,821,681 $ 872,566 $ 4,821,681 $ 4,821,681 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - 5300 Contractual Services - - - - - - 5700 Capital Outlays - - - - - - $ - $ - $ - $ - $ - $ - $ 4,254,345 $ 4,375,299 $ 4,821,681 $ 872,566 $ 4,821,681 Available Cash Balance - EOY $ 1,206,249 $ 1,236,014 $ 930,945 $ 1,245,255 $ 1,304,363 City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 590 Sewer Fund Available Cash Balance - BOY $ 895,306 $ 767,541 $ 368,197 $ (249,387) $ (249,387) $ (617,584) Means of Financing Special assessments $ - $ - $ - $ - $ - $ - Federal & state grants - - - - - - State shared revenue - - - - - - Charges for services 5,033,881 5,193,218 5,650,000 1,005,329 5,650,000 - Interest income 34,046 11,860 30,000 468 30,000 - Repayment of DDA advance - - - - - - Operating transfers in - - - - - - Other 145,213 173,630 80,000 2,735 80,000 - $ 5,213,140 $ 5,378,708 $ 5,760,000 $ 1,008,532 $ 5,760,000 $ - 30548 Operating Expenditures Administration 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies 8 8 - - - - INSURANCE/INDIRECT 5300 Contractual Services 296,385 330,080 382,933 71,571 382,933 - COSTS/ADMINISTRATION FEE 5400 Other Expenses (70) 2,214 - - - - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses 25,221 12,550 - - - - Other Cash Uses and Adjustments (e.g. 598,586 799,246 - - - - $ 920,130 $ 1,144,098 $ 382,933 $ 71,571 $ 382,933 $ - 60559 Operating Expenditures Maintenance 5100 Salaries & Benefits $ 881,660 $ 900,396 $ 854,672 $ 196,253 $ 854,672 $ - 5200 Operating Supplies 57,366 43,413 56,350 3,111 56,350 - 5300 Contractual Services 3,192,714 3,698,604 3,431,189 675,756 3,431,189 - 5400 Other Expenses 222 1,112 1,350 - 1,350 - 5700 Capital Outlays 6,925 517 8,700 - 8,700 - 5900 Other Financing Uses - - - - - - $ 4,138,887 $ 4,644,042 $ 4,352,261 $ 875,120 $ 4,352,261 $ - 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - SEE "BUDGETED CAPITAL 5300 Contractual Services 281,888 607,496 400,000 36,850 333,000 (67,000) IMPROVEMENTS" FOR DETAIL 5700 Capital Outlays - - - - - - $ 281,888 $ 607,496 $ 400,000 $ 36,850 $ 333,000 $ (67,000) $ 5,340,905 $ 6,395,636 $ 5,135,194 $ 983,541 $ 5,068,194 Available Cash Balance - EOY $ 767,541 $ (249,387) $ 993,003 $ (224,396) $ 442,419 City of Muskegon Quarterly Budget Reforecast - 1st Quarter 2009 - Other Funds Original Budget Actual Through Revised Estimate Change From Actual 2007 Actual 2008 Comments Estimate 2009 March 2009 2009 2009 Original 591 Water Fund Available Cash Balance - BOY $ 3,481,833 $ 4,652,332 $ 3,547,257 $ 3,271,732 $ 3,271,732 $ (275,525) Means of Financing Special assessments $ - $ - $ - $ - $ - $ - Federal & state grants - - - - - - State shared revenue - - - - - Charges for services - City 3,866,032 3,478,847 4,000,000 323,606 4,000,000 - Charges for services - Wholesale 2,158,975 2,244,638 2,100,000 516,471 2,100,000 - Maintenance services - Township 249,752 169,165 200,000 25,808 200,000 - Billing services - Township - - - - - - Interest income 136,511 96,075 100,000 8,266 100,000 - Lease of facilities 81,747 87,122 80,537 26,067 80,537 - LEASE OF SPACE ON WATER TOWERS Repayment of DDA advance - - - - - - Operating transfers in - - - - - - Other 212,720 285,771 - 27,451 - - $ 6,705,737 $ 6,361,618 $ 6,480,537 $ 927,669 $ 6,480,537 $ - 30548 Operating Expenditures Administration 5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - 5200 Operating Supplies - - - 4,155 - - INSURANCE/INDIRECT 5300 Contractual Services 495,303 492,164 543,660 102,375 543,660 - COSTS/ADMINISTRATION FEE 5400 Other Expenses - 1,808 2,000 - 2,000 - 5700 Capital Outlays - - - - - - 5900 Other Financing Uses 648,666 622,551 567,463 - 567,463 - INTEREST ON WATER BONDS Other Cash Uses and Adjustments (e.g. 819,125 1,706,765 1,110,000 134,626 1,110,000 - PRINCIPAL ON WATER BONDS Debt Principal) $ 1,963,094 $ 2,823,288 $ 2,223,123 $ 241,156 $ 2,223,123 $ - 60559 Operating Expenditures Maintenance - City 5100 Salaries & Benefits $ 838,538 $ 789,743 $ 970,005 $ 213,179 $ 970,005 $ - 5200 Operating Supplies 208,682 293,935 1,500,800 882,086 1,500,800 - 5300 Contractual Services 409,756 377,064 399,307 81,968 399,307 - 5400 Other Expenses 29,998 34,634 33,230 4,853 33,230 - 5700 Capital Outlays 4,362 16,491 15,500 155 15,500 - 5900 Other Financing Uses - - - - - - $ 1,491,336 $ 1,511,867 $ 2,918,842 $ 1,182,241 $ 2,918,842 $ - 60558 Operating Expenditures Filtration 5100 Salaries & Benefits $ 596,606 $ 608,545 $ 683,222 $ 140,935 $ 683,222 $ - 5200 Operating Supplies 184,826 219,890 249,670 50,639 249,670 - 5300 Contractual Services 537,439 517,062 569,000 16,904 569,000 - 5400 Other Expenses 1,619 1,968 2,750 300 2,750 - 5700 Capital Outlays 97,519 293,097 64,200 13,829 64,200 - 5900 Other Financing Uses - - - - - - Replacement Reserve - DWRF - - 290,000 - 290,000 - $ 1,418,009 $ 1,640,562 $ 1,858,842 $ 222,607 $ 1,858,842 $ - 90000 Project Expenditures 5200 Operating Supplies $ - $ - $ - $ - $ - $ - SEE "BUDGETED CAPITAL 5300 Contractual Services 662,799 1,766,501 1,195,000 110,545 1,206,000 11,000 IMPROVEMENTS" FOR DETAIL 5700 Capital Outlays - - - - - - $ 662,799 $ 1,766,501 $ 1,195,000 $ 110,545 $ 1,206,000 $ 11,000 $ 5,535,238 $ 7,742,218 $ 8,195,807 $ 1,756,549 $ 8,206,807 Available Cash Balance - EOY $ 4,652,332 $ 3,271,732 $ 1,831,987 $ 2,442,852 $ 1,545,462 $ (286,525) City of Muskegon Quarterly Budget Reforecast and 2009 Proposed Budget 1st Quarter 2nd Quarter 3rd Quarter Original Associated Responsibility Budget Budget Budget Comments Budget Grant Reforecast Reforecast Reforecast 2009 PROJECTS 101 General Fund 99119 Evergreen Cemetery Irrigation Well $ 30,000 - $ 30,000 2-3 Year Payback 99120 ADA Compliance Projects 25,000 - 10,000 98130 Police - Men's Locker Room Remodeling 110,000 - 110,000 City Hall - 2nd Floor Office Realignment - - 16,000 99121 Rebuild Compressors (2) for the Chiller 28,000 - 30,000 193,000 - 196,000 202 Major Streets 98132 Getty Street, Marquette to Access Highway (1300') Al-Shatel 285,000 220,000 275,000 Mill and Resurface - HPP Grant 99101 Harvey, Oak to Marquette (3100') Al-Shatel 255,000 200,000 365,000 HPP Grant 98128 Park Street, Southern to Houston Al-Shatel 375,000 240,000 525,000 STP Grant 99102 Traffic Signal Upgrades, City Wide locations (CMAQ) Al-Shatel 305,000 270,000 305,000 CMAQ Grant 99103 Terrace, Laketon to Keating (1500') Al-Shatel 185,000 - - On Hold 99104 Micro-Surfacing Projects Al-Shatel 100,000 - - On Hold 99105 Lakeshore Drive, Laketon to McCracken (Landscaping) Al-Shatel 250,000 165,000 - Contingent Upon Receipt of Grant 99106 Jefferson, Fourth to Strong (400') Al-Shatel 75,000 - 100,000 99107 Hackley Avenue, Hudson to Seaway (1900') Al-Shatel 175,000 - 150,000 Mill and Resurface Bridge Maintenance & Repairs per Inspection (Amity) Al-Shatel - - 35,000 Carryover From 2008 99130 Laketon, Peck to Wood Al-Shatel - 800,000 1,000,000 Reconstruction - Stimulus Project 93004 Beidler, Laketon to Southern Al-Shatel - - 50,000 Carryover From 2008 99108 Wood Street, Isabella to Apple (720') Al-Shatel 85,000 - 80,000 Mill and Resurface and New Watermain 2,090,000 1,895,000 2,885,000 203 Local Streets 99109 Merrill, 7th to 6th Al-Shatel 80,000 - 150,000 Reconstruction 98101 Harbor Towne Circle (5000') Al-Shatel 400,000 - - Mill and Resurface With Full-Depth 99126 Home Street, Apple to Just North of Creek Al-Shatel - - 115,000 Added by Commission to Replace Harbourtowne Circle 99110 Bourdon, Lakeshore Drive to Fair Al-Shatel 120,000 - 175,000 Reconstruction 600,000 - 440,000 260 Farmers' Market Improvement Fund Farmers market upgrades 15,155 - 15,155 Painting Stalls 404 Public Improvement Fund 98133 Richard's Park Building Demolition Al-Shatel 65,000 - 105,557 Phase Two - Demolition 99111 Heritage Landing, Bike Path from YFCA to 7th street Al-Shatel 50,000 - 50,000 Connect Bike Trail 7th Street to YFCA 99125 Parks Capital Improvement Projects Kuhn 250,000 - 250,000 Use Remaining Bond Proceeds City of Muskegon Quarterly Budget Reforecast and 2009 Proposed Budget 1st Quarter 2nd Quarter 3rd Quarter Original Associated Responsibility Budget Budget Budget Comments Budget Grant Reforecast Reforecast Reforecast 2009 PROJECTS 96051 Fire Truck Kincaid 465,000 - 465,000 Cost Partially Offset By 2008 Truck Sale Proceeds 99112 Remove Seawall at the Amoco Site Al-Shatel 300,000 - 300,000 Remove Failing Seawall 1,130,000 - 1,170,557 482 State Grants Fund 98114 Smith-Ryerson Improvements Al-Shatel 577,000 427,000 577,000 $150,000 Local Match from Public Improvement Fund (2007) 95010 CMI Brownfield Brubaker-Clarke 250,000 250,000 250,000 No Match 95010 Musketawa Trail Connection (Phase 1A) Al-Shatel - 150,000 160,000 99118 Musketawa Trail Connection Al-Shatel 200,000 200,000 200,000 Phase IB (Keating to Black Creek) 1,027,000 1,027,000 1,187,000 590 Sewer 98128 Park Street, Southern to Houston Al-Shatel 185,000 - 165,000 99113 Sixth Street Sewer Work Al-Shatel 55,000 - 80,000 99114 Fisherman's Village Lift Station Rehabilitation Al-Shatel 85,000 - - 99110 Bourdon, Lakeshore Drive to Fair Al-Shatel 10,000 - - 99106 Jefferson, Fourth to Strong (400') Al-Shatel - - 5,000 99107 Hackley Avenue, Hudson to Seaway (1900') Al-Shatel 10,000 - - 99107 Terrace, Laketon to Keating (1500') Al-Shatel - - - On Hold 99107 Park Street, Laketon to Southern Al-Shatel - - 23,000 99109 Merrill, 7th to 6th Al-Shatel 55,000 - 60,000 400,000 - 333,000 591 Water 98128 Park Street, Southern to Houston Al-Shatel 200,000 - 235,000 97114 Clear Well Valve Replacement Al-Shatel 65,000 - 65,000 Reliability Study Recommendation 99115 Filtration Plant, Fence Replacement Al-Shatel 80,000 - 80,000 Reliability Study Recommendation 99101 Harvey, Oak to Marquette (3100') Al-Shatel 50,000 - 5,000 99117 Filtration Plant Roof Replacement (North Passage & 1937 Buildin Al-Shatel 50,000 - 50,000 Reliability Study Recommendation 99116 Filtration Plant, Fluoride Room Re-Work (Design) Al-Shatel 35,000 - 35,000 Reliability Study Recommendation 97115 Water Main Replacement Project of 2" & 4" Mains Al-Shatel 250,000 - - 99110 Bourdon, Lakeshore Drive to Fair Al-Shatel 80,000 - 90,000 99107 Hackley Avenue, Hudson to Seaway (1900') Al-Shatel 200,000 - 155,000 99106 Jefferson, Fourth to Strong (400') Al-Shatel 50,000 - 45,000 99109 Merrill, 7th to 6th Al-Shatel 65,000 - 65,000 99107 Terrace, Laketon to Keating (1500') Al-Shatel - - 45,000 99130 Laketon, Peck to Wood Al-Shatel - - 65,000 Stimulus Project Quarterline, Apple to Stebbins Al-Shatel - - 12,000 Carryover From 2008 City of Muskegon Quarterly Budget Reforecast and 2009 Proposed Budget 1st Quarter 2nd Quarter 3rd Quarter Original Associated Responsibility Budget Budget Budget Comments Budget Grant Reforecast Reforecast Reforecast 2009 PROJECTS Park Street, Laketon to Southern Al-Shatel - - 99,000 Carryover From 2006, Awaiting MDOT Closeout Wood Street, Isabella to Apple (720') Al-Shatel - - 75,000 99122 Barclay, Laketon to Ireland Al-Shatel 70,000 - 85,000 1,195,000 - 1,206,000 643 Engineering Services 99012 GIS Update and Maintenance Al-Shatel 25,000 - 25,000 661 Equipment Fund Non-Vehicular Equipment: 1 Sewer Truck Kuhn 175,000 - 175,000 1 Backhoe Kuhn 65,000 - 65,000 3 Mowers Kuhn 51,000 - 51,000 3 Turf Trucks Kuhn 18,000 - 18,000 Communications Equipment 3 Video Systems for Police Cruisers Kuhn 24,000 - 24,000 5 Police Cruiser Radios Kuhn 10,000 - 10,000 10 GPS Receivers Kuhn 10,000 - 10,000 4 Police Cruiser Light Bars Kuhn 10,000 - 10,000 Vehicles: 7 Police Patrol Cars Kuhn 161,000 - 150,000 Replacing 2005 Vehicles; 1 Additional Cruiser 1 Breaker Kuhn - - 10,000 3 1-Ton Dumptrucks Kuhn 105,000 - 105,000 Replacing 1997 Trucks 3 3/4-Ton Pickup Kuhn 90,000 - 90,000 Replacing 2000 Vehicles 3 Small Pickup Kuhn 45,000 - 45,000 Repalcing 1 200 Vehicle; 2 New Additions 2 Plow Truck Kuhn 180,000 - 180,000 Replacing 1992 Trucks 2 1-Ton Truck Kuhn 70,000 - 70,000 Replacing 2001 Trucks 1 Parking Checker Vehicle Kuhn - - 20,000 Carryover from 2008 2 Engineering Survey Trucks Kuhn 55,000 - 55,000 Replacing 1994 Vehicles 1,069,000 - 1,088,000 $ 7,744,155 $ 8,545,712 AGENDA ITEM NO. ______________ CITY COMMISSION MEETING ____________________ TO: Honorable Mayor and City Commissioners FROM: Bryon L. Mazade, City Manager DATE: April 2, 2009 RE: Sale of Parking Lot to 297 Clay Condominium Owners Association, Inc. SUMMARY OF REQUEST: To approve a sale of an existing parking lot adjacent to 297 Clay to 297 Clay Condominium Owners Association, Inc. for $20,000 under a land contract. The property is currently leased for parking purposes for 297 Clay. FINANCIAL IMPACT: Sale of property for $20,000 under a land contract plus back taxes and past due rent. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: To approve the sale and authorize the Mayor and Clerk to sign all documents necessary for this transaction. COMMITTEE RECOMMENDATION: None. pb\AGENDA\SALE OFPL TO 297 CLAY 040209 PURCHASE AGREEMENT This Real Estate Purchase Agreement (“Agreement”) is made on ________________ ___, 2009 between the City of Muskegon, a Michigan municipal corporation, with offices located at 933 Terrace Street, Muskegon, Michigan, 49440 (“City”) and 297 Clay Condominium Owners Association, a Michigan nonprofit corporation, of PO Box 282, Muskegon, Michigan 49443 (“Buyer”). 1. Purchase and Sale of Premises. City shall sell and Buyer shall purchase on the conditions set forth in this Agreement the premises, and all improvements thereon, with all beneficial easements, and with all of City’s right, title and interest in 274 W. Webster, in the City of Muskegon, Muskegon County, Michigan and legally described on Exhibit A (“Premises”) subject to the reservations, restrictions and easements of record, provided said reservations, restrictions and easements of record are reasonably acceptable to Buyer upon disclosure and review of the same. 2. Purchase Subject to Lease. The Buyer takes the Premises subject to a 1983 lease between the City and Clayhouse Associates (“Lease”). Said Lease was subsequently assigned by Clayhouse Associates to Bruce E. Bytwerk and Kathryn Bytwerk in 1993 (the “Assignment”). A copy of the Lease and subsequent Assignment is attached as Exhibit B. 3. Purchase Conditional Upon Grant of Easement. As a condition to closing, Buyer shall execute the public utility easement agreement attached hereto as Exhibit C. 4. Purchase Price and Manner of Payment. The purchase price for the Premises shall be comprised of the three following items: $____________ (“Cash Purchase Price”), all outstanding rent due and payable to the City under the Lease (see paragraph 2 above), and all outstanding taxes and special assessments on the property (collectively the “Purchase Price”). The Purchase Prices shall be paid as follows: a. Five hundred dollars ($500.00) (the “Deposit”) shall be deposited with the City upon execution of this Agreement. At closing, the Deposit shall be applied to the Purchase Price. b. At closing, Buyer shall pay an additional forty-five hundred dollars ($4,500.00) toward the Purchase Price for a total cash payment to be applied to the Purchase Price of five thousand dollars ($5,000.00). c. At closing, the parties shall sign a land contract for the Premises for the remaining balance of the Purchase Price (which amount shall include the remaining Cash Purchase Price, all outstanding rent due and payable to the City as of the closing date, and all general property taxes and installments or special assessments due as of the closing date) a copy of which is attached as Exhibit D (“Land Contract”). The parties shall also execute a memorandum of land contract for recording purposes which is attached as Exhibit E. C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK1A\Purchase Ag-297 Clay Condo Owners Assoc.doc 1 5. Title Insurance. City shall order an owner’s policy of title insurance issued by LandAmerica Transnation Title in the standard A.L.T.A. form, without the standard exceptions, certified to the date of closing, in the amount of the purchase price. Buyer may raise any objections to the exceptions or encumbrances shown on the commitment within 20 days after Buyer receives the commitment by giving written notice to City. If Buyer raises a title objection, Buyer shall not be required to close this transaction unless City cures the objection or Buyer waives its objection. Additionally, if Buyer raises a title objection, City shall have the right not to cure the objection; in which case this Agreement shall terminate and City shall return the Deposit to Buyer. If City elects to cure the objection, City shall take action to remove the exception or the encumbrance from the chain of title, in order to remove it from the commitment and the policy. 6. Property Taxes and Assessments. Buyer shall be responsible for the payment of all real estate taxes and assessments that become due and payable prior to the date of closing as part of the Purchase Price as stated in paragraph 3(b) above. Buyer shall continue to be responsible for the payment of all real estate taxes and assessments that become due and payable after the date of closing. 7. Survey. Buyer may obtain a survey of the Premises at Buyer’s expense, and Buyer or Buyer’s surveyor or other agents may enter the Premises for that purpose prior to closing. In the event that a survey by a registered land surveyor made prior to closing discloses an encroachment or substantial variation from the presumed land boundaries or area, City shall have the option of effecting a remedy within 30 days after disclosure, or terminating this Agreement. Buyer may elect to purchase the Premises subject to said encroachment or variation. 8. Inspection Period. Commencing on the date of this Agreement, Buyer, and Buyer’s agents, employees, contractors and consultants may, prior to the Date of Closing, conduct such inspections, investigations, appraisals, tests, feasibility studies, and determinations of the Premises as Buyer, in its sole discretion, shall desire in order to determine that the condition of the Premises is acceptable and that the Premises is suitable for Buyer’s intended uses (“Due Diligence Investigation”). All costs related to the Due Diligence Investigation shall be paid for by Buyer. The Due Diligence Investigation shall be completed within a reasonable time, not to exceed 30 days (“Inspection Period”) after execution of this Agreement by both parties. 9. Representations, Covenants and Warranties of City. City represents, covenants and warrants the following to be true: a. Organization and Standing of City. City is a Michigan municipal corporation duly organized, validly existing and in good standing under the laws of the State of Michigan. b. Authority. City has the power and authority to enter into and perform its obligations under this Agreement. 10. Representations, Covenants, and Warranties of Buyer. Buyer represents, covenants, and warrants the following to be true: C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK1A\Purchase Ag-297 Clay Condo Owners Assoc.doc 2 a. Status of Buyer. Buyer is validly existing and in good standing under the laws of the State of Michigan. b. Authority. Buyer has the power and authority to enter into and perform Buyer’s obligation under this Agreement. c. “As-Is” Sale. BUYER UNDERSTANDS AND AGREES THAT THERE SHALL BE NO IMPLIED WARRANTIES OF HABITABILITY, QUALITY, CONDITION, FITNESS FOR A PARTICULAR PURPOSE, OR ANY OTHER IMPLIED WARRANTIES BETWEEN CITY AND BUYER, AND UPON CLOSING, BUYER WAIVES ANY AND ALL SUCH IMPLIED WARRANTIES, AND ACCEPTS THE PROPERTY “AS IS,” “WHERE IS,” SUBJECT ONLY TO THE EXPRESS COVENANTS, CONDITIONS AND/OR WARRANTIES CONTAINED IN THIS PURCHASE AGREEMENT. AT CLOSING, BUYER SHALL REPRESENT THAT IT HAS PERSONALLY INSPECTED THE PROPERTY AND IS SATISFIED WITH THE CONDITION OF THE LAND, AND THAT THE PROPERTY IS BEING PURCHASED AS A RESULT OF SUCH INSPECTION AND INVESTIGATION, AND NOT DUE TO ANY REPRESENTATIONS MADE BY OR ON BEHALF OF CITY. 11. Conditions Precedent. This Agreement and all of the obligations of Buyer under this Agreement are, at Buyer’s option, subject to the fulfillment, before or at the time of the Closing, of each of the following conditions: a. Representations and Warranties True at the Closing. The representations, covenants, and warranties of City contained in this Agreement shall be true in all material respects at the time of the Closing. b. Performance. The obligations, agreements, documents and conditions required to be signed and performed by City shall have been performed and complied with before or at the date of the Closing. c. Due Diligence Investigation. Buyer has not terminated this Agreement according to the provisions of paragraph 7. 12. Default. a. By Buyer. In the event Buyer fails to comply with any or all of the obligations, covenants, warranties or agreements under this Agreement and such default is not cured within 10 days after receipt of notice (other than Buyer’s failure to tender the purchase price in full at Closing, a default for which no notice is required), then City may terminate this Agreement, in which event both parties will be released from any further liability under this Agreement, or City may pursue its legal and/or equitable remedies against Buyer. b. By City. In the event City fails to comply with any or all of the obligations, covenants, warranties or agreements under this Agreement, and such default is not cured within 10 days after receipt of notice, then Buyer may either terminate this C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK1A\Purchase Ag-297 Clay Condo Owners Assoc.doc 3 Agreement, in which event both parties will be released from any further liability under this Agreement, or Buyer may pursue its legal and/or equitable remedies against City. 13. Real Estate Commission. Buyer and City both acknowledge and agree that neither has dealt with any real estate agents, brokers or salespersons regarding this sale, and that no agent, broker, salesperson or other party is entitled to a real estate commission upon the closing of this sale. 14. Closing. a. Date of Closing. Unless the parties otherwise mutually agree, the closing shall be held within 60 days of the date of this Agreement (“Date of Closing”). The closing shall be held at a mutually convenient location. b. Costs. The costs associated with this Agreement and the closing shall be paid as follows: i. City shall pay the premium for the owner’s policy of title insurance; ii. Buyer shall be responsible to pay for the recording of the Memo of Land Contract; iii. Buyer shall pay for the cost of recording the quit claim deed upon completion of the Land Contract; iv. City and Buyer shall pay equal portions (50% each) of the cost associated with the title company closing this transaction. c. Deliveries. At closing, City shall deliver the following documents in a form reasonably satisfactory to Buyer. i. The Memo of Land Contract for the Premises; ii. The Land Contract for the Premises. 15. Possession. Possession of the Premises is to be transferred to Buyer subject to the Lease. 16. Risk of Loss. Until the time of closing, risk of loss because of the damage to or destruction of any improvements located on the Premises shall be solely that of City, except to the extent that Buyer caused the damage or destruction. Any damage to or destruction of any improvements located on the Premises prior to closing shall not act to terminate this Agreement and the closing shall proceed as scheduled. In the event the improvements located on the Premises are damaged prior to the date of closing, the City shall retain any insurance proceeds to be received by City because of said damage or other destruction. C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK1A\Purchase Ag-297 Clay Condo Owners Assoc.doc 4 17. Notice. All notices and other deliveries required under this Agreement shall be made and given to the appropriate party, or the office of the party, at the address set forth above or at such other address as may hereafter be specified by such parties by written notice from time to time. Notices shall be effective on the date of receipt, if given by hand, express delivery or recognized courier service. Notices given by certified mail shall be deemed effective three business days after the date of deposit in an authorized postal facility, as shown by its receipt for certified mail. Either party may designate a telephone number to be used for fax notices to such party, in which event any notice transmitted to such number shall be effective on the date shown in the printed confirmation of such transmission, free of error, generated by the sender’s machine. 18. Miscellaneous. a. Governing Law. This Agreement is executed in accordance with, shall be governed by, and construed and interpreted in accordance with the laws of the State of Michigan. b. Entire Agreement. This Agreement shall constitute the entire agreement, and shall supersede any other agreements, written or oral, that may have been made or entered into, by and between the parties with respect to the subject matter of this Agreement and shall not be modified or amended except in a subsequent writing signed by the party against whom enforcement is sought. c. Binding Effect. This Agreement shall be binding upon, and inure to the benefit of and be enforceable by, the parties and their respective legal representatives, permitted successors and assigns. d. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original as against any party whose signature appears thereon, and all of which together shall constitute one and the same instrument. This Agreement shall become binding upon the parties when one or more counterparts, individually or taken together, shall bear the signatures of all parties. e. Non-Waiver. No waiver by any party of any provision of this Agreement shall constitute a waiver by such party of such provision on any other occasion or a waiver by such party of any other provision of this Agreement. f. Severability. Should any one or more of the provisions of this Agreement be determined to be invalid, unlawful or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions of this Agreement shall not in any way be impaired or affected. g. Assignment or Delegation. Except as otherwise specifically set forth in this Agreement, Buyer shall not assign all or any portion of their rights and obligations contained in this Agreement without the express prior written approval of City, which approval may be withheld in City’s sole discretion. C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK1A\Purchase Ag-297 Clay Condo Owners Assoc.doc 5 h. Venue. The parties agree that for purposes of any dispute in connection with this Agreement, the Muskegon County Circuit Court shall have exclusive personal and subject matter jurisdiction and venue. i. Survival of Representations and Warranties. The representations, warranties, covenants and agreements contained in this Agreement and in any instrument provided for in this Agreement shall survive the closing date and continue in full force and effect after the consummation of this purchase and sale and continue until all liabilities of Buyer have been fully satisfied. This Agreement is executed effective as of the date set forth above. CITY: BUYER: THE CITY OF MUSKEGON 297 CLAY CONDOMINIUM OWNERS ASSOCIATION By:_________________________________ Name: Stephen Warmington By: ______________________________ Title: Mayor Name: Title: By: ______________________________ Name: Ann Marie Becker, MMC Title: Clerk C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK1A\Purchase Ag-297 Clay Condo Owners Assoc.doc 6 Exhibit A Legal Description Exhibit B Lease and Assignment Exhibit C Easement Agreement Exhibit D Land Contract Exhibit E Memo of Land Contract LAND CONTRACT This Contract is entered into on this _____ day of _______________, 2009, between the City of Muskegon, a Michigan municipal corporation, with offices located at 933 Terrace Street, Muskegon, Michigan, 49440 (“City”) and 297 Clay Condominium Owners Association, a Michigan nonprofit corporation, of PO Box 282, Muskegon, Michigan 49443 (“Buyer”), upon the following terms and conditions: 1. Description of Premises. The City agrees to sell to the Buyer land commonly known as 274 W. Webster, in the City of Muskegon, Muskegon County, Michigan, and legally described on Exhibit A, together with all improvements, appurtenances, tenements and hereditaments (the “Premises”), but subject to easements and restrictions of record and zoning laws and ordinances affecting the Premises. 2. Purchase Subject to Lease. The Buyer takes the Premises subject to a 1983 lease between the City and Clayhouse Associates (“Lease”). Said Lease was subsequently assigned by Clayhouse Associates to Bruce E. Bytwerk and Kathryn Bytwerk in 1993 (the “Assignment”). 3. Purchase Conditional Upon Grant of Easement. As a condition to closing, Buyer shall execute the public utility easement agreement attached hereto as Exhibit B. 4. Price and Terms. The Buyer agrees to purchase the Premises from the City and to pay a purchase price of $____________, of which the sum of five thousand dollars ($5,000.00) has been paid. The Buyer agrees to pay to the City the balance of the purchase price, $____________, together with interest on any principal from time to time unpaid, in the following manner: In consecutive monthly installments of $___________ or more at Buyer’s option, interest included, for 10 years, commencing on ___________ 1, 2009 and like payments on the 1st day of each and every month thereafter, until ______________ 1, 2019, when the entire amount of principal and interest due hereunder shall be paid in full. The interest mentioned above shall be at the rate of 5% per annum, from the date of this contract and computed monthly and first deducted from each payment with the remainder applied to principal. Any payment of principal and interest not paid when due shall be assessed a one-time late charge of $50.00. The late charge shall be separate amounts owed under this Contract and shall be due and payable immediately upon the occurrence of the default. Acceptance of any late charge does not constitute a waiver of Buyer’s default with respect to the overdue amount, or prevent City from exercising any remedy available to City for Buyer’s default. All payments shall be made at City’s address set forth above, or wherever otherwise directed by the City. Money received by City from Buyer shall be applied to Buyer’s account in the following order: a) to satisfy any unpaid late fees, dishonored check fees and any other fees owed by Buyer; b) to pay for any insurance premiums, taxes or special assessments that Buyer has failed -1- to maintain; c) to outstanding legal fees and/or court costs legally chargeable to Buyer; d) interest due; e) principal. 5. Possession. The Buyer shall receive possession, subject to the Lease, of the Premises on the date of this Contract and shall be entitled to retain possession only so long as there is no default by Buyer in carrying out the terms and conditions of this Contract. 6. Waste. The Buyer shall at all times maintain the Premises in the same condition as it was in on the date of giving possession, reasonable wear and tear excepted, and the Buyer shall not commit or suffer any other person to commit waste or, without the consent of the City in writing, remove, change or demolish the improvements on the Premises in a way which may diminish City’s security. Buyer shall be permitted to make improvements to the Premises. 7. Taxes. The Buyer shall pay all taxes and special assessments upon the Premises which shall become due and payable after the date of this Contract before they become subject to penalties, and shall produce evidence of the payment to the City on demand. 8. Insurance. The Buyer shall obtain and keep in force liability coverage insurance in the name of the City covering the Premises with a loss payable clause or other endorsement making the proceeds payable to the City and Buyer as their respective interests may appear, with insurers satisfactory to the City in an amount not less than the insurable value of the Premises, and shall deliver copies of the insurance policies to the City with premium paid. 9. Disposition of Insurance Proceeds. In case of loss or damage as a result of which insurance proceeds are available in an amount sufficient to repair the Premises, Buyer has the right to elect to use the insurance proceeds to repair. In order to elect to exercise the right, Buyer must give City written notice of the election within 60 days of the loss or damage. If election is made, the insurance proceeds shall be used for that purpose. In the event the insurance proceeds are not sufficient to repair the Premises, Buyer may elect to use the proceeds to repair or rebuild by giving written notice of the election within 60 days of the loss or damage, and along with the notice, deposit with City an amount sufficient to provide for full payment of the repair. If the election, and deposit if required, are not timely made, the insurance proceeds shall be applied on this Contract. If the insurance proceeds exceed the amount required for repairing, the excess shall be applied first toward the satisfaction of any existing defaults under the terms of this Contract, and then as a prepayment upon the principal balance owing, without penalty, notwithstanding any other provision to the contrary. The prepayment shall not defer the time for payment of any remaining payments required under paragraph 2. Any surplus of proceeds in excess of the balance owing on this Contract, shall be paid to Buyer. 10. Insurance and/or Tax Default. In case of failure of the Buyer to obtain, maintain, or deliver policies of insurance or to pay taxes or special assessments payable by the Buyer, the City may: a. Pay the insurance premiums, taxes or special assessments and add them to the unpaid balance on the contract, or b. Pay the insurance premiums, taxes or special assessments and treat Buyer’s failure to pay them as a default, or -2- c. Not pay the insurance premiums, taxes or special assessments and treat Buyer’s failure to pay them as a default. 11. Enforcement on Default. If the Buyer shall fail to perform any of the covenants or conditions contained in this Contract on or before the date on which the performance is required, the City may: a. give the Buyer a written notice specifying the default and informing the Buyer that if the default continues for a period of 60 days after the date of the default that the City will without further notice declare the entire balance due and payable, and proceed according to the common law or the statutes of the State of Michigan; or b. not declare the entire balance due and payable, and proceed according to the statutes of the State of Michigan including, but not limited to, the right of City to declare a forfeiture in consequence of the nonpayment of any money required to be paid under the Contract or any other breach of the Contract, but in the event the City elects to proceed under this sub-paragraph the City shall give the Buyer a written notice of forfeiture specifying the default which has occurred and shall give the Buyer a period of fifteen days after service of the notice of forfeiture to cure the default. 12. Assignment. Either party may assign, sell, or convey an interest in this Contract, but shall immediately give written notice to the other party of the action, which notice shall give the name and address of the new party. No assignment, sale, or conveyance, shall release the Buyer from obligations under the provisions of this Contract unless City releases the Buyer in writing. 13. Buyer’s Acceptance of Title and Premises. The Buyer acknowledges having been previously advised to request an attorney at law to examine a policy of title insurance or binder covering the Premises, dated _____________________ ___, 2009, by LandAmerica Transnation Title, commitment number __________________, and agrees to accept as merchantable the title now disclosed thereby. 14. Conveyance. Upon full, final payment of principal and interest of this Contract within the time and the manner required by this Contract, together with all other sums chargeable against the Buyer, and upon full performance of the covenants and agreements of the Buyer, the City shall convey the Premises to the Buyer or the Buyer’s legal representative, successors, or assigns by quitclaim deed, subject to easements and restrictions of record and free from all other encumbrances except those, if any, as shall have been expressly assumed by the Buyer, including the existing lease, and except those, if any, as shall then have arisen through the acts of negligence of the Buyer or others holding through the Buyer. Buyer shall be responsible for the payment of the real estate transfer taxes due at the time of the delivery of the quitclaim deed. 15. Service of Notices. All notices and other deliveries required under this Agreement shall be made and given to the appropriate party, or the office of the party, at the address set forth above or at such other address as may hereafter be specified by such parties by written notice from time to time. Notices shall be effective on the date of receipt, if given by hand, express delivery or recognized courier service. Notices given by certified mail shall be -3- deemed effective three business days after the date of deposit in an authorized postal facility, as shown by its receipt for certified mail. Either party may designate a telephone number to be used for fax notices to such party, in which event any notice transmitted to such number shall be effective on the date shown in the printed confirmation of such transmission, free of error, generated by the sender’s machine. 16. Time of Essence. It is expressly understood and agreed that time shall be deemed of the essence of this Contract. Failure of the City to exercise any right hereunder upon default of the Buyer shall not constitute a waiver of any such rights and shall not prevent the City from exercising any rights upon subsequent default. 17. Termination. The term of this Contract shall terminate upon the date the last payment is due as set forth in paragraph 2 unless it shall sooner be terminated by its terms. 18. Binding Effect. The covenants and agreements of this Contract shall bind the heirs, assigns, and successors of the respective parties. 19. Effective Date. The parties have signed this Contract in duplicate and it shall be effective as of the day and year first above written. CITY: BUYER: THE CITY OF MUSKEGON 297 CLAY CONDOMINIUM OWNERS ASSOCIATION By:_________________________________ Name: Stephen Warmington By: ______________________________ Title: Mayor Name: Dated: __________________, 2009 Title: Dated: __________________, 2009 By: ______________________________ Name: Ann Marie Becker, MMC Title: Clerk Dated: __________________, 2009 -4- Exhibit A Legal Description Exhibit B Easement Agreement EASEMENT AGREEMENT This Easement Agreement is made _____________________ ___, 2009, between 297 Clay Condominium Owners Association (“Association”), a Michigan nonprofit corporation, of PO Box 282, Muskegon, Michigan 49443 with permission of the City of Muskegon, a Michigan municipal corporation, of 933 Terrace Street, Muskegon, Michigan 49440 (“City”) as Grantor and the City of Muskegon, a Michigan municipal corporation, of 933 Terrace Street, Muskegon, Michigan 49440 (“Grantee”) as follows: Background A. City owns certain real estate located in the City of Muskegon, Muskegon County, Michigan, specifically described on the attached Exhibit A (“Premises”). B. Association desires to purchase Premises pursuant to a land contract from City. C. City desires to sell the Premises to Association, but wishes to retain an easement for the purpose of constructing, installing, maintaining, repairing, reconstructing and servicing public utilities on, over, under and across a portion of the Premises, specifically described on the attached Exhibit B (“Easement Property”). D. Association, as land contract vendee, with the consent of the City, as land contract vendor, collectively desire to grant the City as Grantee an easement on, over, under, across and through a portion of the Premises for Grantee's desired purposes. In consideration of the mutual promises of the parties set forth in this Agreement and other valuable consideration, the receipt and adequacy of which are acknowledged, the parties agree as follows: 1. Grant of Easement. In consideration of payment by Grantee to Association in the amount of $1.00 and other valuable consideration, Association grants to Grantee on exclusive easement on, over, under, across and through the Easement Property (the “Easement”). 2. Purpose. The Easement will be used by Grantee for purposes of constructing, installing, maintaining, repairing, reconstructing and servicing public utilities. C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK1A\Easement Ag - 297 Clay Condo Owners Assoc.doc 1 3. Structures. No permanent or temporary structures of any kind shall be erected in the easement granted by this conveyance, and Association shall take no action to interfere with Grantee's activities or facilities in the easement. Association retains all of its other respective property rights in the easement property, including, but not limited to, the right to utilize the property, except as limited herein. The paving of any portion of the easement shall not constitute either a permanent or temporary "structure" within the meaning of this agreement. 4. Warranty of Parties. The parties warrant that they have the right and authority to enter into this Easement Agreement. 5. Repair. On completion of the construction, maintenance, replacement or repairs, the Grantee will restore the easement property to a similar condition as it was prior to such construction, maintenance, replacement or repairs without cost to Association. The Grantee shall use reasonable care to protect landscaping and any paved roadway and shall restore to grade all lawn areas and repave with like quality material any paved areas in the easementway, damaged by the Grantee's exercise of its rights under the easement. 6. Binding Effect. This Easement Agreement shall bind the parties, and their successors and assigns. 7. Recording. The parties shall record this Easement Agreement with the Muskegon County Register of Deeds, and Grantee shall pay all recording costs. 8. Michigan Law. This Easement Agreement shall be construed and enforced in accordance with the laws of the State of Michigan applicable to contracts made and to be performed within the State of Michigan. 9. Entire Agreement. This Easement Agreement and the attached exhibit constitute the entire agreement as to this matter between the parties and supersedes all prior agreements and understandings, both written and oral, with respect to the subject matter hereof. {The reminder of this page is intentionally left blank.} C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK1A\Easement Ag - 297 Clay Condo Owners Assoc.doc 2 This Easement Agreement was entered into on the date set forth above. 297 Clay Condominium Owners Association, a Michigan nonprofit corporation By: ______________________________________ Its: President With permission of: City of Muskegon, a Michigan municipal corporation By: ______________________________________ Stephen J. Warmington, Mayor By: ______________________________________ Ann Marie Becker, MMC, Clerk GRANTEE: City of Muskegon, a Michigan municipal corporation By: ______________________________________ Stephen J. Warmington, Mayor By: ______________________________________ Ann Marie Becker, MMC, Clerk STATE OF MICHIGAN COUNTY OF MUSKEGON On _________________ ___, 2009, before me, a notary public, personally appeared _________________________________, President of 297 Clay Condominium Owners Association, a Michigan nonprofit corporation, who acknowledged the execution of the within instrument on behalf of 297 Clay Condominium Owners Association. ____________________________________ _____________________, Notary Public Muskegon County, Michigan My Comm. Expires: ___________________ Acting in Muskegon County, Michigan C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK1A\Easement Ag - 297 Clay Condo Owners Assoc.doc 3 STATE OF MICHIGAN COUNTY OF MUSKEGON On _______________________ ___, 2009, before me a notary public, personally appeared Stephen J. Warmington, Mayor, and Ann Marie Becker, MMC, Clerk, of the City of Muskegon, a Michigan Municipal Corporation, who acknowledged the above instrument on behalf of the City of Muskegon. ___________________________________ _____________________, Notary Public Muskegon County, Michigan My Comm. Expires: ___________________ Acting in Muskegon County, Michigan PREPARED BY AND WHEN RECORDED RETURN TO: John C. Schrier PARMENTER O'TOOLE, P.O. Box 786, Muskegon, MI 49443-0786 C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK1A\Easement Ag - 297 Clay Condo Owners Assoc.doc 4 Exhibit A Legal Description of Premises C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK1A\Easement Ag - 297 Clay Condo Owners Assoc.doc 5 Exhibit B Legal Description of Easement Property C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK1A\Easement Ag - 297 Clay Condo Owners Assoc.doc 6 MEMORANDUM OF LAND CONTRACT This Memorandum of Land Contract made this ____ day of ___________________, 2009, by and between the City of Muskegon, a Michigan municipal corporation, with offices located at 933 Terrace Street, Muskegon, Michigan, 49440 (“City”) and 297 Clay Condominium Owners Association, a Michigan nonprofit corporation, of PO Box 282, Muskegon, Michigan 49443 (“Buyer”). 1. In consideration of the sum of money to be paid by Buyer to City and of the covenants to be performed by Buyer as set forth in a certain land contract of even date (“Land Contract”), City has agreed to sell to Buyer land commonly known as 274 W. Webster, in the City of Muskegon, Muskegon County, Michigan and described as (“Premises”): See Exhibit A All of the terms, covenants and conditions contained in the Land Contract are incorporated in this Memorandum by reference with like effect as if set forth in this Memorandum verbatim. 2. Buyer, in consideration of the covenants made by City in the Land Contract has agreed to purchase from City the Premises and to pay therefor to City the sum of money set forth in the Land Contract. 3. The purpose of this Memorandum is to give notice of the existence of the Land Contract to purchase and sell the Premises and the rights of the parties under the Land Contract. 4. This instrument is exempt from state and county transfer taxes pursuant to MCL 207.526(o) and MCL 207.505(m). The parties have executed this Memorandum on the date set forth above. *Signatures appear on the next page. CITY: BUYER: THE CITY OF MUSKEGON 297 CLAY CONDOMINIUM OWNERS ASSOCIATION By:_________________________________ Name: Stephen Warmington By: ______________________________ Title: Mayor Name: Dated: __________________, 2009 Title: President Dated: __________________, 2009 By: ______________________________ Name: Ann Marie Becker, MMC Title: Clerk Dated: __________________, 2009 STATE OF MICHIGAN) COUNTY OF MUSKEGON) On this ____ day of __________________, 2009, before me, a notary public in and for said County, personally appeared Stephen Warmington and Ann Marie Becker, the Mayor and City Clerk, respectively, of the City of Muskegon, a municipal corporation, on behalf of the City. ____________________________________ , Notary Public Muskegon County, Michigan My Commission Expires: Acting in the County of Muskegon STATE OF MICHIGAN) COUNTY OF MUSKEGON) On this ____ day of __________________, 2009, before me, a notary public in and for said County, personally appeared __________________________________________, President, on behalf of 297 Clay Condominium Owners Association, a Michigan nonprofit corporation. ____________________________________ , Notary Public Muskegon County, Michigan My Commission Expires: Acting in the County of Muskegon Prepared by and when recorded return to: Parmenter O’Toole By: John C. Schrier P.O. Box 786 Muskegon, MI 49443-0786 Exhibit A Legal Description AGENDA ITEM NO. ___________________ CITY COMMISSION MEETING __________________________ TO: Honorable Mayor and City Commissioners FROM: Bryon L. Mazade, City Manager DATE: March 25, 2009 RE: Collective Bargaining Agreement with Service Employees International Union (SEIU) Local 517M, Unit 2, for Years 2009 - 2011 SUMMARY OF REQUEST: To approve the tentative agreements with SEIU Local 517M, Unit 2, for years 2009 - 2011. FINANCIAL IMPACT: Information provided separately. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: To approve the tentative agreements and authorize the Mayor and Clerk to execute the agreement. COMMITTEE RECOMMENDATION: None. pb\AGENDA – SEIU 517M UNIT 2 2009-2011LABOR AGREEMENT 032509