City Commission Packet 05-12-2009

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  CITY OF MUSKEGON
   CITY COMMISSION MEETING
                     MAY 12, 2009
 CITY COMMISSION CHAMBERS @ 5:30 P.M.
                           AGENDA

CALL TO ORDER:
PRAYER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
HONORS AND AWARDS:
  A. Darl Staley.
INTRODUCTIONS/PRESENTATION:
CONSENT AGENDA:
  A. Approval of Minutes. CITY CLERK
  B. Revocation of a Neighborhood Enterprise Zone Certificate. PLANNING
     & ECONOMIC DEVELOPMENT
  C. Granting of Easement to Pro Fab, Inc.      PLANNING & ECONOMIC
     DEVELOPMENT
  D. Concession Contract for Pere Marquette Park. PUBLIC WORKS
  E. Consideration of Bids for Watermain Replacement on Barclay, Larch to
     Ireland (W-710). ENGINEERING
  F. Evergreen Cemetery Irrigation Well Bids. CEMETERY/FORESTRY
  G. Budgeted GPS Purchase. PUBLIC WORKS
  H. Budgeted Vehicle Purchase. PUBLIC WORKS
  I. Request to Purchase Fire Engine. PUBLIC SAFETY
  J. Interlocal Agreement – Justice Assistance Grant. PUBLIC SAFETY
PUBLIC HEARINGS:
COMMUNICATIONS:
CITY MANAGER’S REPORT:
   UNFINISHED BUSINESS:
   NEW BUSINESS:
   ANY OTHER BUSINESS:
   PUBLIC PARTICIPATION:
   Reminder: Individuals who would like to address the City Commission shall do the following:
   Fill out a request to speak form attached to the agenda or located in the back of the room.
    Submit the form to the City Clerk.
   Be recognized by the Chair.
   Step forward to the microphone.
   State name and address.
   Limit of 3 minutes to address the Commission.
   (Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)

   CLOSED SESSION:
   ADJOURNMENT:
ADA POLICY: The City of Muskegon will provide necessary auxiliary aids and services to individuals who
want to attend the meeting upon twenty four hour notice to the City of Muskegon. Please contact Ann
Marie Becker, City Clerk, 933 Terrace Street, Muskegon, MI 49440 or by calling (231) 724-6705 or TDD:
(231) 724-4172.
Date:    May 12, 2009
To:      Honorable Mayor and City Commissioners
From:    Ann Marie Becker, City Clerk
RE:      Approval of Minutes




SUMMARY OF REQUEST: To approve the minutes of the Regular
Commission Meeting that was held on Tuesday, April 28th.


FINANCIAL IMPACT: None.


BUDGET ACTION REQUIRED: None.


STAFF RECOMMENDATION: Approval of the minutes.
     CITY OF MUSKEGON
       CITY COMMISSION MEETING
                         APRIL 28, 2009
    CITY COMMISSION CHAMBERS @ 5:30 P.M.
                                  MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, Michigan at 5:30 p.m., Tuesday, April 28, 2009.
Mayor Warmington opened the meeting with a prayer from Pastor Tim Cross
from the Living Word Church of Muskegon after which the Commission and
public recited the Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen Warmington, Vice Mayor Stephen Gawron,
Commissioners Sue Wierengo, Steve Wisneski, Clara Shepherd, and Lawrence
Spataro, City Manager Bryon Mazade, City Attorney John Schrier, and City Clerk
Ann Marie Becker.
Absent: Commissioner Chris Carter (excused)
2009-37 CONSENT AGENDA:
      A. Approval of Minutes. CITY CLERK
SUMMARY OF REQUEST: To approve minutes for the April 13th Commission
Worksession, and the April 14th Regular Commission Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
      B. Contractual Agreement – Michigan Department of State.             PUBLIC
         SAFETY
SUMMARY OF REQUEST: The Director of Public Safety is requesting approval to
enter into an agreement with the Michigan Department of State whereby the
Department of State will allow us to access vehicle files and in turn, provide this
information to Complus Data Innovations, the City’s parking ticket vendor. This
information will then be used by Complus to produce invoices for unpaid
parking violations.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the agreement.
      C. Request to hold a Catamaran Sailing Event, and Camp Overnight at
         Pere Marquette. LEISURE SERVICES
SUMMARY OF REQUEST: Approval of resolution permitting overnight camping for
the Catamaran Racing Association of Michigan, on August 1, 2009, at Pere
Marquette Park.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the resolution allowing for overnight
camping at Pere Marquette for this event August 1 and August 2, 2009.
      D. Request to Fly the Norwegian Flag. CITY CLERK
SUMMARY OF REQUEST: The Sons of Norway is requesting permission to fly the
Norwegian Flag at City Hall on Friday, May 15th to Monday, May 18th to
celebrate Norway’s Constitution Day.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the request.
      E. Request to Purchase Uniform Pants. PUBLIC SAFETY
SUMMARY OF REQUEST: The Director of Public Safety is requesting permission to
purchase a different style of uniform pant from our supplier, Nye Uniform of
Grand Rapids. The current pant (French Blue-Navy Blue stripe) has a list price of
$89.50 per pair. The new pant (Navy Blue-no stripe) has a list price of $44.50 per
pair.
Nye Uniform has agreed to a one-time bulk price of $39.99 to switch to the new
pant. Total cost for the switch (300 pair) is $11,997.
On average we replace 120 pair of pants per year. That replacement cost, with
our current pant, equates to $10,740. Thus, the money is available in the current
budget to make the switch and will result in long-term savings.
FINANCIAL IMPACT: Estimated $1,200 in additional costs for pants this budget
year.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the purchase.
      F. Participation Agreement – Project IGNITE. PUBLIC SAFETY
SUMMARY OF REQUEST: The Director of Public Safety is requesting approval to
enter into an agreement to participate in Project IGNITE. Project IGNITE is a law
enforcement sensitive information sharing project funded with Homeland
Security grant funds. The project encompasses 13 counties that form the
Michigan Homeland Security Region 6 and select cities within those counties.
Project IGNITE offers user agencies access to various records management
systems throughout Region 6 for the purpose of preventing and/or solving crime
and reducing the threat of domestic terrorism.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the agreement.
      G. Selection of Additional        Siding   Contractor.   COMMUNITY      &
         NEIGHBORHOOD SERVICES
SUMMARY OF REQUEST: Community and Neighborhood Services department
request to add Lewis Johnson Construction of 16076 Bonita Court, Grand Haven,
MI, as one of the City’s contractors for vinyl siding installers.
Lewis Johnson Construction will be installing vinyl siding on CDBG approved
applicants homes for the price of $65 per building square. If the Commission
approves to add Johnson Construction, the total number of contractors working
on the City’s vinyl siding program will be two during the 2008-2009 fiscal year.
FINANCIAL IMPACT: Funding will be disbursed from the 2008-2009 CDBG siding
program.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To approve the request.
COMMITTEE RECOMMENDATION: Both the Commission and the CDC agreed on
the current vinyl siding budget.
      H. Purchase of 1387 7th, 71 E. Grand, 402 Southern, 1464 6th, and 982
         Amity. COMMUNITY & NEIGHBORHOOD SERVICES
SUMMARY OF REQUEST: To approve the purchase of the properties located at
1387 7th, 71 E. Grand, 402 Southern, 1464 6th and 982 Amity. The purchase price
for the properties is the following:
               1387 7th -- $17,500
               71 E. Grand -- $4,950
               402 Southern -- $4,500
               1464 6th -- $7,500
               982 Amity -- $14,400
All of the acquisition properties will be part of the City’s Neighborhood
Stabilization program which will consist of three components which include
demolition, total rehabilitation and new construction.
FINANCIAL IMPACT: Funding for purchases will come from the City’s $1,400,000
Neighborhood Stabilization Grant from the U.S. Department of Housing and
Urban Development and being administered through the Michigan State
Housing Development Authority.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the request.
      I. Resolution Approving DELEG         Grant   Application.     PLANNING &
         ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: To approve the request to submit the grant application
to the Michigan Department of Energy, Labor and Economic Growth (DELEG)
for their Michigan Energy Efficiency Grant. The City will be asking for $310,000 in
funding for a new Heating, Ventilating and Air Conditioning system (HVAC) and
for training local students how to install these systems. The grant application will
state that the City is willing to provide up to $10,000 in matching funds if
necessary.
FINANCIAL IMPACT: The estimate from Trane, Inc. suggests that the City will save
over $43,000 in energy costs per year with the new system.
BUDGET ACTION REQUIRED: $10,000 in matching funds, if required so by DELEG.
There is no match required; however, matching funds will strengthen the
chances of the grant being approved.
STAFF RECOMMENDATION: To approve the request and sign the resolution.
      J. Consideration of Bids for H-1652 Home Street, Apple to just north of
         Creek. ENGINEERING
SUMMARY OF REQUEST: Award of the Home Street reconstruction project to
McCormick Sand, Inc. out of Twin Lake, MI since they were the lowest
responsible bidder with a total bid price of $90,828.
FINANCIAL IMPACT: The construction cost of $90,828 plus engineering cost
which is estimated at an additional 15%.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Award the contract to McCormick Sand, Inc.
      K. Consideration of Bids for H-1647 Jefferson Street, Fourth to Strong.
         ENGINEERING
SUMMARY OF REQUEST: Award the Jefferson Street reconstruction project to
McCormick Sand out of Twin Lake, MI since they were the lowest responsible
bidder with a total bid price of $119,467.20.
While Brenner appears to be the lowest bidder, the fact is that they submitted
the bid on the wrong proposal which is a clear violation to the pre-bid minutes.
FINANCIAL IMPACT: The construction cost of $119,467.20 plus engineering cost
which is estimated at an additional 15%.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Award the contract to McCormick Sand, Inc.
      L. Consideration of Bids for Sixth Street, Mason to Strong S-643.
         ENGINEERING
SUMMARY OF REQUEST: Award the Sixth Street sewer and street improvements
between Mason and Strong to Brenner Excavating out of Hopkins since they
were the lowest responsible bidder with a total bid price of $69,929.70.
FINANCIAL IMPACT: The construction cost of $69,929.70 plus engineering cost
which is estimated at an additional 15%.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Award the contract to Brenner Excavating.
Motion by Vice Mayor Gawron, second by Commissioner Shepherd to accept
the Consent Agenda as presented.
ROLL VOTE: Ayes: Wierengo, Wisneski, Gawron, Shepherd, Spataro, Warmington
            Nays: None
MOTION PASSES
2009-38 UNFINISHED BUSINESS:
      A. Concurrence with the Housing Board of Appeals Notice and Order to
         Demolish 1850 Park. PUBLIC SAFETY
SUMMARY OF REQUEST: This is to request that the City Commission concur with
the findings of the Housing Board of Appeals that the structure located at 1850
Park is unsafe, substandard, a public nuisance and that it be demolished within
30 days. It is further requested that administration be directed to obtain bids for
the demolition of the structure and that the Mayor and City Clerk be authorized
and directed to execute a contract for demolition with the lowest responsible
bidder.
FINANCIAL IMPACT: General.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION:          To concur with the Housing Board of Appeals
decision to demolish.
Motion by Vice Mayor Gawron, second by Commissioner Shepherd to concur
with the Housing Board of Appeals notice and order to demolish 1850 Park.
ROLL VOTE: Ayes: Wisneski, Gawron, Shepherd, Spataro, Warmington, Wierengo
           Nays: None
MOTION PASSES
2009-39 NEW BUSINESS:
     A. Collective Bargaining Agreement with Service Employees International
        Union (SEIU) Local 517M (Clerical Union) for Years 2009 – 2011. CITY
        MANAGER
SUMMARY OF REQUEST: To approve the tentative agreements with SEIU Local
517M for years 2009-2011.
FINANCIAL IMPACT: Information provided separately.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the tentative agreements and authorize
the Mayor and Clerk to execute the agreement.
Motion by Commissioner Spataro, second by Vice Mayor Gawron to approve
the collective bargaining agreement with the Service Employees International
Union Local 517M (Clerical Union) for the years 2009-2011.
ROLL VOTE: Ayes: Gawron, Shepherd, Spataro, Warmington, Wierengo, Wisneski
           Nays: None
MOTION PASSES
     B. Gypsy Moth Spraying. ENGINEERING
SUMMARY OF REQUEST: Authorize staff to participate in the County’s gypsy
moth spraying program scheduled for 2009. The City has two sections where
spraying is necessary for a total acreage of 466 at an anticipated cost of
$15,132 toward the actual spraying plus some additional cost for the
mailing/advertisement that needs to be done before the actual spraying.
FINANCIAL IMPACT: Less than $16,000 total.
BUDGET ACTION REQUIRED: The 2009 budget will need to be amended to cover
this unbudgeted amount. If approved, the amendment will be reflected in the
second quarter budget reforecast later this year.
STAFF RECOMMENDATION: Authorize staff to enter into an agreement with
Muskegon County to participate in the program.
Motion by Vice Mayor Gawron, second by Commissioner Spataro to enter into
an agreement with Muskegon County to participate in the gypsy moth spraying
program.
ROLL VOTE: Ayes: Gawron, Shepherd, Spataro, Warmington, Wierengo, Wisneski
           Nays: None
MOTION PASSES
     C. Downtown Development Authority On-Premise Liquor License for Pi-Bar,
        LLC. PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: To approve the resolution approving a Downtown
Development Authority On-Premise Liquor License for Pi-Bar, LLC. The Liquor
Control Code allows for additional liquor licenses within Downtown
Development Authority Districts under certain conditions.
FINANCIAL IMPACT: Approval of the Liquor License will allow for a new
restaurant in the downtown area which should result in increased revenue for
the City.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the resolution.
Motion by Commissioner Shepherd, second by Commissioner Spataro to
approve the Downtown Development Authority On-Premise Liquor License for Pi-
Bar, LLC.
ROLL VOTE: Ayes: Shepherd, Spataro, Warmington, Wierengo, Wisneski, Gawron
           Nays: None
MOTION PASSES
ANY OTHER BUSINESS: Comments were made.
ADJOURNMENT: The City Commission Meeting adjourned at 6:07 p.m.


                                        Respectfully submitted,




                                        Ann Marie Becker, MMC
                                        City Clerk
Date:        May 12, 2009
To:          Honorable Mayor and City Commissioners
From:        Engineering
             RE: Consideration of Bids for:
             Watermain replacement in Barclay, Larch to Ireland (W-710)


SUMMARY OF REQUEST:
Award the watermain replacement project on Barclay from Larch to Ireland (W-710) to
Thompson Brothers, Inc. out of Twin Lake, MI since they were the lowest responsible
bidder with a total bid price of $105,584.25 (see attached bid tabulation).


FINANCIAL IMPACT:
The construction cost of $105,584.25 plus engineering cost which is estimated at an
additional 15%.

BUDGET ACTION REQUIRED:
This project was budgeted at $85,000 thus the budget will have to be revised in the
second quarter reforecast to address the $35,000 shortfall between cost and budgeted
numbers.


STAFF RECOMMENDATION:
Award the contract to Thompson Brothers, Inc.



COMMITTEE RECOMMENDATION:
                                                                                                                                      W-710 BARCLAY ST., LARCH AVE. TO IRELAND AVE.                                                                                                  1 OF 1

                                                                                                                                                 BID PROPOSAL 04/28/09
                                                      CONTRACTOR                                   LEE'S TRENCHING SERVICE       FELCO CONTRACTORS          DOUBLE L ENTERPRISES           RON MEYER & ASSOC           McCORMICK SAND INC.         THOMPSON BROS., INC.     JACK DYKSTRA EXCAVATING
                                                          ADDRESS          ENGINEER'S                   1201 76th ST. SW           874 PULASKI AVE.         5215 INDUSTRIAL Park DR            1357 76TH AVE.            5430 RUSSELL RD.           388 W. MCMILLAN RD.         3677 3 MILE RD. NW
                                                        CITY/ST/ZIP         ESTIMATE                BYRON CENTER, MI 49315        MUSKEGON, MI 49441          MONTAGUE, MI 49437             ZEELAND, MI 49464          TWIN LAKE, MI 49457         TWIN LAKE, MI 49445       GRAND RAPIDS, MI 49534
                    ITEM OF WORK                       UNIT QTY     UNIT PRICE TOTAL PRICE         UNIT PRICE TOTAL PRICE      UNIT PRICE TOTAL PRICE      UNIT PRICE TOTAL PRICE        UNIT PRICE TOTAL PRICE      UNIT PRICE TOTAL PRICE      UNIT PRICE TOTAL PRICE     UNIT PRICE TOTAL PRICE
 1   Bend, 8 inch, 45 Degree, DI MJ                    Ea      6.0   $ 400.00     $     2,400.00   $ 355.00         2,130.00   $ 275.00         1,650.00   $     287.70       1,726.20   $ 270.00         1,620.00   $ 340.00         2,040.00   $   200.00      1,200.00   $   250.00      1,500.00
 2   Corporation Stop, 1 inch                          Ea      9.0   $ 250.00     $     2,250.00   $ 195.00         1,755.00   $ 150.00         1,350.00   $     160.00       1,440.00   $ 170.00         1,530.00   $ 260.00         2,340.00   $   130.00      1,170.00   $     95.00       855.00
 3   Curb and Gutter, Conc, STD DET 1                  Ft    198.0   $    12.00   $     2,376.00   $    21.35       4,227.30   $    18.00       3,564.00   $      16.80       3,326.40   $    16.00       3,168.00   $    10.00       1,980.00   $     15.00     2,970.00   $      9.00     1,782.00
 4   Curb and Gutter, Rem                              Ft    198.0   $    10.00   $     1,980.00   $     4.00         792.00   $     6.00       1,188.00   $       5.54       1,096.92   $     4.00         792.00   $     1.00         198.00   $      5.00       990.00   $      6.50     1,287.00
 5   Curb Stop 1 inch, Mueller #15150 or Equal         Ea      9.0   $ 250.00     $     2,250.00   $ 365.00         3,285.00   $ 200.00         1,800.00   $     240.76       2,166.84   $ 170.00         1,530.00   $ 360.00         3,240.00   $   200.00      1,800.00   $   170.00      1,530.00
 6   Dr Structure Cover, Adj, Case 1, Modified         Ea      3.0   $ 500.00     $     1,500.00   $ 350.00         1,050.00   $ 300.00           900.00   $     560.75       1,682.25   $ 400.00         1,200.00   $ 450.00         1,350.00   $   250.00        750.00   $   500.00      1,500.00
 7   Dr Structure, tap                                 Ea      1.0   $ 500.00     $       500.00   $ 300.00           300.00   $ 700.00           700.00   $   1,277.55       1,277.55   $ 400.00           400.00   $ 200.00           200.00   $   200.00        200.00   $   160.00        160.00
 8   Driveway, Conc, Rem                              Syd     43.0   $     5.00   $       215.00   $     3.00         129.00   $    12.00         516.00   $      10.25         440.75   $     8.00         344.00   $     5.00         215.00   $      5.00       215.00   $      6.00       258.00
 9   Driveway, Nonreinf Conc, 6 Inch, Modified        Syd     43.0   $    30.00   $     1,290.00   $    42.70       1,836.10   $    25.00       1,075.00   $      30.00       1,290.00   $    27.00       1,161.00   $    26.00       1,118.00   $     28.00     1,204.00   $     23.40     1,006.20
10   Hydrant, 6 inch, Standard                         Ea      2.0   $ 1,500.00   $     3,000.00   $ 1,955.00       3,910.00   $ 2,200.00       4,400.00   $   2,506.86       5,013.72   $ 1,900.00       3,800.00   $ 2,040.00       4,080.00   $ 3,000.00      6,000.00   $ 1,785.00      3,570.00
11   MH Casting EJIW #1045 or Equal                    Ea      3.0   $ 495.00     $     1,485.00   $ 420.00         1,260.00   $ 600.00         1,800.00   $     807.00       2,421.00   $ 450.00         1,350.00   $ 425.00         1,275.00   $   400.00      1,200.00   $   300.00        900.00
12   Pavt, Rem, Modified                              Syd   1095.0   $     4.00   $     4,380.00   $     1.65       1,806.75   $     6.00       6,570.00   $       3.75       4,106.25   $     2.50       2,737.50   $     1.80       1,971.00   $      2.65     2,901.75   $      2.37     2,595.15
13   Plug, 8 inch, DI MJ                               Ea      1.0   $ 250.00     $       250.00   $ 145.00           145.00   $ 200.00           200.00   $      80.89          80.89   $ 250.00           250.00   $ 140.00           140.00   $   100.00        100.00   $   130.00        130.00
14   Prepared soil and seed                           Syd    144.0   $     4.00   $       576.00   $     8.00       1,152.00   $     3.00         432.00   $      12.51       1,801.44   $     6.00         864.00   $     5.00         720.00   $      4.00       576.00   $     12.00     1,728.00
15   Reducer, 8 inch x 4 inch, DI MJ                   Ea      1.0   $ 250.00     $       250.00   $ 250.00           250.00   $ 200.00           200.00   $     213.33         213.33   $ 200.00           200.00   $ 310.00           310.00   $   150.00        150.00   $   185.00        185.00
16   Reducer, 8 inch X 6 inch, DI MJ                   Ea      3.0   $ 300.00     $       900.00   $ 260.00           780.00   $ 250.00           750.00   $     195.24         585.72   $ 210.00           630.00   $ 320.00           960.00   $   150.00        450.00   $   200.00        600.00
17   Sand Refill                                      Cyd   1300.0   $     8.00   $    10,400.00   $     6.05       7,865.00   $     6.00       7,800.00   $       7.00       9,100.00   $    11.00      14,300.00   $     9.00      11,700.00   $     10.00    13,000.00   $     11.90    15,470.00
18   Sleeve, 4 inch, Long, DI MJ                       Ea      1.0   $ 250.00     $       250.00   $ 405.00           405.00   $ 150.00           150.00   $     428.08         428.08   $ 170.00           170.00   $ 425.00           425.00   $   100.00        100.00   $   300.00        300.00
19   Sleeve, 6 inch, Long, DI MJ                       Ea      3.0   $ 350.00     $     1,050.00   $ 450.00         1,350.00   $ 180.00           540.00   $     460.75       1,382.25   $ 200.00           600.00   $ 143.00           429.00   $   150.00        450.00   $   370.00      1,110.00
20   Sleeve, 8 inch, Long, DI MJ                       Ea      2.0   $ 400.00     $       800.00   $ 495.00           990.00   $ 200.00           400.00   $     519.95       1,039.90   $ 250.00           500.00   $ 350.00           700.00   $   170.00        340.00   $   415.00        830.00
21   Tee, 8 inch X 6 inch, DI MJ                       Ea      2.0   $ 400.00     $       800.00   $ 385.00           770.00   $ 375.00           750.00   $     431.12         862.24   $ 370.00           740.00   $ 430.00           860.00   $   250.00        500.00   $   330.00        660.00
22   Traffic Control                                  LS       1.0   $ 1,500.00   $     1,500.00   $ 3,435.00       3,435.00   $ 3,000.00       3,000.00   $   5,800.00       5,800.00   $ 4,100.00       4,100.00   $ 6,935.70       6,935.70   $ 5,300.00      5,300.00   $ 6,300.00      6,300.00
23   Underdrain 6 inch pipe                            Ft    652.0   $     4.00   $     2,608.00   $     4.15       2,705.80   $     9.00       5,868.00   $       2.41       1,571.32   $     4.00       2,608.00   $     2.00       1,304.00   $      5.00     3,260.00   $      4.10     2,673.20
24   Valve, 6 inch, Gate with Box                      Ea      2.0   $ 600.00     $     1,200.00   $ 700.00         1,400.00   $ 700.00         1,400.00   $     882.29       1,764.58   $ 640.00         1,280.00   $ 825.00         1,650.00   $   700.00      1,400.00   $   685.00      1,370.00
25   Valve, 8 Inch, Gate, With Box                     Ea      6.0   $ 1,000.00   $     6,000.00   $ 1,010.00       6,060.00   $ 855.00         5,130.00   $   1,112.09       6,672.54   $ 900.00         5,400.00   $ 1,040.00       6,240.00   $ 1,000.00      6,000.00   $   935.00      5,610.00
26   Water Service, 1 Inch, Copper Type K              Ft    254.0   $    18.00   $     4,572.00   $    11.50       2,921.00   $    13.00       3,302.00   $      31.69       8,049.26   $    20.00       5,080.00   $    11.50       2,921.00   $     12.50     3,175.00   $     18.70     4,749.80
27   Watermain 4 inch Cl 52 D.I.                       Ft      8.0   $    40.00   $       320.00   $    20.50         164.00   $    19.00         152.00   $      94.79         758.32   $    29.00         232.00   $    20.00         160.00   $     20.00       160.00   $     46.15       369.20
28   Watermain 6 inch Cl 52 D.I.                       Ft     60.0   $    40.00   $     2,400.00   $    24.70       1,482.00   $    21.00       1,260.00   $      38.06       2,283.60   $    30.00       1,800.00   $    25.00       1,500.00   $     20.00     1,200.00   $     32.10     1,926.00
29   Watermain 8 inch Cl 52 D.I.                       Ft    733.0   $    35.00   $    25,655.00   $    40.25      29,503.25   $    26.00      19,058.00   $      49.56      36,327.48   $    38.00      27,854.00   $    38.00      27,854.00   $     20.00    14,660.00   $     34.40    25,215.20
30   Aggregate Base, 6 inch                           Syd   1095.0   $     5.00   $     5,475.00   $     5.35       5,858.25   $     4.50       4,927.50   $       6.67       7,303.65   $     5.00       5,475.00   $     6.90       7,555.50   $      4.50     4,927.50   $      4.90     5,365.50
31   Cold Milling HMA Surface                         Syd    902.0   $     2.00   $     1,804.00   $     1.95       1,758.90   $     2.50       2,255.00   $       2.76       2,489.52   $     2.00       1,804.00   $     1.85       1,668.70   $      2.00     1,804.00   $      1.45     1,307.90
32   Erosion Control, Inlet Protection, Fabric Drop    Ea      8.0   $ 100.00     $       800.00   $    70.00         560.00   $ 100.00           800.00   $     112.07         896.56   $ 125.00         1,000.00   $    50.00         400.00   $   120.00        960.00   $   100.00        800.00
33   HMA, 3C                                          Ton    106.0   $    60.00   $     6,360.00   $    78.00       8,268.00   $    74.00       7,844.00   $      80.78       8,562.68   $    74.00       7,844.00   $    74.90       7,939.40   $     73.00     7,738.00   $     73.44     7,784.64
34   HMA, 4C                                          Ton    214.0   $    65.00   $    13,910.00   $    77.00      16,478.00   $    73.00      15,622.00   $      80.03      17,126.42   $    73.00      15,622.00   $    74.20      15,878.80   $     72.00    15,408.00   $     72.76    15,570.64
35   Maintenance Gravel, LM                           Cyd    100.0   $    20.00   $     2,000.00   $    18.90       1,890.00   $    15.00       1,500.00   $      30.47       3,047.00   $     3.00         300.00   $     2.00         200.00   $     15.00     1,500.00   $     29.40     2,940.00
36   Sidewalk, Conc, 4 inch                           Sft    360.0   $     4.00   $     1,440.00   $     5.45       1,962.00   $     3.00       1,080.00   $       3.03       1,090.80   $     2.75         990.00   $     2.50         900.00   $      3.00     1,080.00   $      2.25       810.00
37   Sidewalk, Conc, 6 inch                           Sft    120.0   $     5.00   $       600.00   $     5.75         690.00   $     3.00         360.00   $       4.31         517.20   $     3.75         450.00   $     2.90         348.00   $      4.00       480.00   $      2.70       324.00
38   Sidewalk, Rem                                    Syd     53.0   $     5.00   $       265.00   $     3.00         159.00   $     5.00         265.00   $      11.41         604.73   $     8.00         424.00   $     9.00         477.00   $      5.00       265.00   $      6.00       318.00
                                                                         TOTAL    $   115,811.00                $ 121,483.35                $ 110,558.50                  $ 146,347.39                $ 120,149.50                $ 120,183.10               $ 105,584.25               $ 121,390.43
                                                  Cemetery/Forestry
                                                  Department


To:     Honorable Mayor and City Commissioners
From: Cemetery/Forestry Department
Date: 5/6/2009
Re:     Evergreen Cemetery Irrigation Well Bids


SUMMARY OF REQUEST:

Authorize staff to accept the alternate bid from Brass-Mar Water Wells. Their
alternate bid of $23,402 is for the same size well (eight inch casing), but with a
smaller pump motor, 15hp instead of the 25hp. The 15hp motor will adequately
irrigate Evergreen Cemetery. The only additional cost will be to upgrade the electric
service at Evergreen Cemetery from a 100 amp service to a 200 amp service to
accommodate the new well pump. An estimated cost of $2,000.

FINANCIAL IMPACT:

Less than $27,000 total.

BUDGET ACTION REQUIRED:

This project is on the 2009 Capital Improvement Budget for $30,000.

STAFF RECOMMENDATION:

Authorize staff to enter into an agreement with Brass-Mar Water Wells to drill well
and install and connect with the present irrigation system.

COMMITTEE RECOMMENDATION:




1
Date:     05/12/09
To:       Honorable Mayor and City Commission
From:     DPW
RE:       Budgeted GPS Purchase


SUMMARY OF REQUEST: Approval to purchase 11 GPS receivers from
Advanced Tracking Technologies.


FINANCIAL IMPACT: Cost $9,558.45


BUDGET ACTION REQUIRED: None.


STAFF RECOMMENDATION: Approve purchase of GPS receivers from
Advanced Tracking Technologies.
Memorandum

To:   Honorable Mayor and City Commissioners
From: DPW
Date: 05/12/09
Re: Budgeted GPS Purchase



   The Equipment Division has scheduled for the purchase of 10 “real
time” Global Positioning System (GPS) receivers for our vehicles and
equipment. A recent price reduction has allowed us to purchase an
additional unit for a total of 11 with the money budgeted.

   We currently have about 50 of these unit installed on our daily use
vehicles and are extremely satisfied with their performance.


    In accordance with established purchasing policy, we are requesting
permission to purchase 11 GPS units from Advanced Tracking
Technologies out of Houston Texas.




                                                                          1
Date:     05/12/09
To:       Honorable Mayor and City Commission
From:     DPW
RE:       Budgeted Vehicle Purchase


SUMMARY OF REQUEST: authorize staff to purchase two (2) Ford Rangers
from Vanderhyde Ford.


FINANCIAL IMPACT: Cost $23,594.00


BUDGET ACTION REQUIRED: None.


STAFF RECOMMENDATION: Authorize staff to purchase the two trucks.
Memorandum

To:   Honorable Mayor and City Commissioners
From: DPW
Date: 05/12/09
Re: Budgeted Vehicle Replacement



   The Equipment Division has scheduled the replacement of two small
pickup trucks for this year. These vehicles will be used by the Zoning
Environmental Inspectors to police neighborhoods for violations and to
pick up illegal signs.


   We have requested prices from area dealers as well as the statewide
purchasing contracts. Attached is a summary of the bids.


    In accordance with established purchasing policy, we are requesting
permission to purchase two Ford Ranger trucks from Vanderhyde Ford.




                                                                          1
                               Equipment Purchase - 2009

                  Macomb County Great Lakes Ford        Fremont Ford       Vanderhyde Ford
                  3942 W. Lansing 2469 E. Apple Ave      7148 W. 48th            345 N. Main
Type of Vehicle    Perry Mi 48872 Muskegon Mi 49442   Fremont Mi. 49412    Cedar Springs Mi. 49319

2 Ford Rangers        $12,024.00        $12,242.00            $11,825.00               $11,797.00




Total                 $24,048.00        $24,484.00            $23,650.00               $23,594.00
                              CITY COMMISSION MEETING
                                  Tuesday, May 12, 2009



TO:           Honorable Mayor and City Commissioners

FROM:         Mark Kincaid
              Deputy Director of Public Safety

DATE:         May 7, 2009

SUBJECT:      Request to Purchase Fire Engine


SUMMARY OF REQUEST:

Fire Department staff solicited bids for the procurement of a fire engine. The engine
would be a standard front-line engine which would replace our current Engine 25. The
low bid, which meets all stated specifications, was submitted by Crimson Fire, 907 7th
Ave., Brandon, South Dakota. Crimson is a subsidiary of Spartan Motors of Charlotte,
Michigan. The bid price submitted by Crimson is $507,963. A bid sheet is attached.
This price is over the budget allotted for this purchase.

FINANCIAL IMPACT:

Funds for this purchase would be drawn from the City’s Public Improvement Fund.

BUDGET ACTION REQUIRED:

None

STAFF RECOMMENDATIONS:

Reject the bid because it is over budget, but allow Fire Department staff to enter into
negotiations with Crimson Fire to purchase a fire engine that would meet budget
guidelines.
Bid Sheet for Muskegon Fire Department New Engine 25

Specification packets were sent to four Fire Apparatus Manufacturer Dealers. Of the four
manufacturer dealers only two responded. The bids were opened in the City Clerk’s
office on April 7, 2009.

Crimson Fire of Brandon, South Dakota                     $507,963.00
Zahnen Truck Service and Equipment
PO Box 335
Greenville MI 48838

Pierce Manufacturing of Appleton, Wisconsin               No response
Halt Fire Inc.
50168 West Pontiac Trail
Wixom, MI, 48393

Seagrave Fire Apparatus of Clintonville, Wisconsin        No response
Sales and Marketing of Michigan
16698 Northwood Trail
Spring Lake MI 49456

Sutphen Corporation of Amlin, Ohio                        Sent regrets that they were
Apollo Fire Equipment                                     unable to bid at the
12584 Lakeshore Dr.                                       present time
Romeo MI 48065

Specification packets were also available in the City Clerk’s office in case any other
manufacturer wished to respond to the Muskegon Chronicle ad.
                             CITY COMMISSION MEETING
                                 Tuesday May 12, 2009




TO:            Honorable Mayor and City Commissioners

FROM:          Anthony L. Kleibecker
               Director of Public Safety

DATE:          May 7, 2009

SUBJECT:       Interlocal Agreement-Justice Assistance Grant


SUMMARY OF REQUEST:

The Director of Public Safety requests that the Commission authorize the Director and
the City Manager to enter into an agreement with the following municipalities and the
county of Muskegon in regards to the disbursement of the 2009 Justice Assistance Grant.
The municipalities include the Village of Fruitport, the city of Muskegon Heights, the
city of Norton Shores and Muskegon Charter Township. The money in this grant will be
shared by these entities. The funds allocated to our city will be used to pay for the
following for the next two years:

   •    Reinstatement of the summer programs at Sheldon and McCrea Parks
   •    Development of an evening recreation program aimed at teens.
   •    Development of a police cadet program
   •    Lease payments on narcotics vehicles.

Total award amount to the city is $ 174,535.


FINANCIAL IMPACT:

None

BUDGET ACTION REQUIRED:

None


STAFF RECOMMENDATIONS:

Approval of this request.

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