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CITY OF MUSKEGON
DOWNTOWN BUSINESS IMPROVEMENT DISTRICT
JOINT MEETING WITH DOWNTOWN DEVELOPMENT AUTHORITY AND
BROWNFIELD REDEVELOPMENT AUTHORITY
DATE OF MEETING: Tuesday, Feb. 14, 2023
TIME OF MEETING: 10:30 A.M.
PLACE OF MEETING: City Hall Commission Chambers,
933 Terrace, Muskegon, MI
______________________________________________________________________________
AGENDA
I. Roll Call
II. Introductions
III. Approval of the meeting minutes of Oct. 31, 2022
IV. Public comments on agenda items
V. New business
A. BID financial report
B. Financial transition to the DDA
C. Landscaping bids and approval to fund summer 2023 (Dave Alexander)
D. End of operations and fund balance as of Dec. 31, 2023
E. Next meeting
VI. Adjourn
AMERICAN DISABILITY ACT POLICY FOR ACCESS TO OPEN MEETING OF THE CITY COMMISSION AND ANY OF
ITS COMMITTEES OR SUBCOMMITTEES
The City of Muskegon will provide necessary reasonable auxiliary aids and services, such as signers for the hearing
impaired and audio tapes of printed materials being considered at the meeting, to individuals with disabilities who want
to attend the meeting, 24- hour notice to the City of Muskegon. Individuals with disabilities requiring auxiliary aids or
services should contact the City of Muskegon by writing or calling the following: Ann Marie Cummings, City Clerk at
933 Terrace Street, Muskegon, MI 49440 or by calling (231) 724-6705 or TTY/TDD: Dial 7-1-1 and request that
representative dial 231-724-6705
Downtown Muskegon Business Improvement District
October 31, 2022
Special Meeting Minutes
Muskegon City Hall
933 Terrace St, Muskegon, MI 49440
1. Call to Order: 8:04am
2. Public Comment: None
3. Consent Agenda
a) Approval of Agenda
b) Approval of Minutes from the meeting Feb. 22, 2022 and special meeting July 18,
2022
c) Acceptance of financial statements as of Sept. 30, 2022
Motion to approve the consent agenda: Kiel Reid
Support: Bruce Lindstrom
All voted in favor.
4. New Business
a. Review of downtown landscaping since special meeting in July – discussion only, no
action taken.
b. BID-DPW snow removal LOU 2022-23: Staff is asking the BID board to consider a
sidewalk snow removal services letter of intent with the city Department of Public
Works for the winter 2022-23.
Background: The BID has purchased city DPW services since 2017 after requesting
private sector quotes. The BID board has paid for sidewalk snow removal and one mild
winter provide the resources for the city to purchase a piece of equipment to clear and
salt the downtown sidewalks. With the current BID special assessment, DPW and the
BID has an overall signed Letter of Understanding through spring of 2023, which is in the
packet.
Staff comments: Staff has worked with DPW to update the LOU for this winter season.
The price has been increased by 8 percent and includes "pet friendly11 deicing
materials. The footprint on weekends includes a half block of Western northwest of
Second Street for the Leonard. The update also outlines those properties with sidewalk
encouragements that do not allow for city equipment to serve. It also notes that the
Frauenthal Center snow melt system does not need service.
Motion: I move to approve the letter of understanding between the BID and city DPW
as presented for 2022-23 winter snow removal services.
Motion to approve: Kiel Reid
Support: John Riegler
All voted in favor.
c. Third Street Parking Low Snow Agreement 2022-23: Staff is asking the BID board to
consider a Third Street parking lot agreement with Terrascape Architects Inc. snow
removal in Midtown at 1144 Third for the winter of 2022-23.
Background: The past few winters, the BID board increased snow removal services to
include a private parking lot at 1144 Third that is used by the entire Midtown district for
customer parking. Terrascape has provided that service, snow removal and deicing.
Staff recommendation: To approve a 2022-23 Midtown parking lot snow removal
agreement with Terrascape Architects.
Motion: I move to approve a $4,775 agreement with Terrascape Architects to provide
2022-23 snow removal services in Midtown at 1144 Third.
Motion to approve: Kiel Reid
Support: John Riegler
All voted in favor.
d. Review of BID Snow Agreement with Summit – information only, no action taken.
e. Review of DPW’s draft landscaping RFB for downtown – information only, no action
taken.
f. Approval of 2023 BID Budget and Work Plan: Staff is requesting the BID review and
approval a proposed 2023 budget and work plan.
Background: This is the third year of a three-year special assessment for the Downtown
Muskegon Business Improvement District, which ends Dec. 31, 2023. The budget has
covered summer landscaping, winter snow removal and downtown management
through the Muskegon Downtown Development Authority. The BID enters 2023
financially healthy with an estimate of more than $85,000 in fund balance.
Staff recommendation: To approve a recommended 2023 budget and work plan.
Motion: I move to approve the recommended 2023 budget and work plan for the
Muskegon Downtown Business Improvement District.
Motion to approve: John Riegler
Support: B. Lindstrom
All voted in favor.
g. Discussion of the BID’s future and sustainable plan for downtown services –
information only, no action taken.
h. Michigan Downtown Association Social Event, Nov 3, 5:30pm – information only, no
action taken.
5. Other Business
a. Next meeting February 27, 2023 or the call of the chair.
6. Adjournment
9:30am
No Objection
Minutes produced and submitted by Samantha Pulos, Planner, Planning Department, City of
Muskegon.
Muskegon Downtown Business Improvement District
Agenda item A for 2-14-23
Financial statement as of 1-31-23
Requesting party: City Economic Development
Outline of request: Staff is asking the BID board to review and accept the BID financial
statement as of Jan. 1, 2023.
Background: The Downtown BID account ended January with a $125,948 fund balance. Still
needing to be posted to the account is a final $17,000 administrative fee to the DDA, three
more payments to Summit and a payment to city DPW for snow removal. The city summer
landscaping from 2022 has yet to be posted to the account. Come April or May, the special
assessment payments of about $114,000 will be the last revenues received.
Staff comments: The BID will pay for summer landscaping and a final winter for snow removal
before ending Dec. 31, 2023. I would expect about $80,000 or more in fund balance to be
remaining at the end of the year. Snow removal costs have been down this season so far.
Staff recommendation: To accept the BID financial statement as of Jan. 31, 2023.
Suggested motion: I move to accept the Downtown Muskegon Business Improvement District
financial statement as of Jan. 31, 2023.
02/06/2023 03:50 PM GL ACTIVITY REPORT FOR CITY OF MUSKEGON Page: 1/3
User: jessica.rabe
DB: Muskegon TRANSACTIONS FROM 07/01/2022 TO 01/31/2023
Date JNL Type Description Reference # Debits Credits Balance
Fund 287 DOWNTOWN MUSKEGON BID
Assets
Department 000
Unclassified
07/01/2022 287-000-001 CASH IN BANK BEG. BALANCE 135,441.91
07/06/2022 CR RCPT SUMMARY CR POSTING: 07/06/2022 SPEC 766.66 136,208.57
07/11/2022 CD CHK BANK OF AMERICA 28437(E) 2,000.00 134,208.57
07/25/2022 CD CHK BANK OF AMERICA 28594(E) 2,500.00 131,708.57
07/31/2022 GJ JE INTEREST ON INVESTMENTS 8352 55.66 131,764.23
08/31/2022 GJ JE INTEREST ON INVESTMENTS 8354 54.90 131,819.13
09/22/2022 CR RCPT SUMMARY CR POSTING: 09/22/2022 SPEC 4,000.00 135,819.13
09/30/2022 GJ JE INTEREST ON INVESTMENTS 8451 55.76 135,874.89
10/03/2022 CD CHK BANK OF AMERICA 29408(E) 27.00 135,847.89
10/31/2022 GJ JE INTEREST ON INVESTMENTS 8511 56.61 135,904.50
11/14/2022 CD CHK BANK OF AMERICA 29984(E) 442.50 135,462.00
11/25/2022 CD CHK SUMMIT LAWNCARE & SNOWPLOWING 545330 1,335.00 134,127.00
11/25/2022 CD CHK TERRASCAPE ARCHITECTS INC 545331 2,387.50 131,739.50
11/30/2022 GJ JE INTEREST ON INVESTMENTS 8618 55.76 131,795.26
12/09/2022 CD CHK FRAUENTHAL CENTER 545353 330.00 131,465.26
12/09/2022 CD CHK SUMMIT LAWNCARE & SNOWPLOWING 545403 960.00 130,505.26
01/06/2023 CD CHK DOBB PRINTING 30356(A) 74.50 130,430.76
01/06/2023 CD CHK SUMMIT LAWNCARE & SNOWPLOWING 545474 1,935.00 128,495.76
01/13/2023 CD CHK TERRASCAPE ARCHITECTS INC 545570 2,387.50 126,108.26
01/23/2023 CD CHK BANK OF AMERICA 30787(E) 160.00 125,948.26
01/31/2023 287-000-001 END BALANCE 5,045.35 14,539.00 125,948.26
07/01/2022 287-000-018 ACCOUNTS RECEIVABLE BEG. BALANCE 0.00
01/31/2023 287-000-018 END BALANCE 0.00 0.00 0.00
07/01/2022 287-000-045 SPECIAL ASSESSMENT RECEIVABLE BEG. BALANCE 0.00
01/31/2023 287-000-045 END BALANCE 0.00 0.00 0.00
UNCLASSIFIED: Unclassified 5,045.35 14,539.00 125,948.26
TOTAL FOR DEPARTMENT 000 5,045.35 14,539.00
TOTAL Assets 5,045.35 14,539.00 125,948.26
Liabilities
Department 000
Unclassified
07/01/2022 287-000-202 ACCOUNTS PAYABLE BEG. BALANCE (4,500.00)
07/11/2022 CD CHK BANK OF AMERICA 28437(E) 2,000.00 (2,500.00)
07/25/2022 CD CHK BANK OF AMERICA 28594(E) 2,500.00 0.00
09/30/2022 AP INV MUSKEGON BUS FOR BRKFST RACHEL GORMAN 09/19/2022 27.00 (27.00)
10/03/2022 CD CHK BANK OF AMERICA 29408(E) 27.00 0.00
11/14/2022 AP INV KUNTRY COOKIN - DDA 10/31/2022 442.50 (442.50)
11/14/2022 CD CHK BANK OF AMERICA 29984(E) 442.50 0.00
11/16/2022 AP INV SNOW PLOWING:NOV 2022 SEASONAL SHOVEL IN 46700 225.00 (225.00)
11/16/2022 AP INV SNOW PLOWING:NOV 2022 SEASONAL SNOW PLOW 46701 1,110.00 (1,335.00)
11/16/2022 AP INV SNOWPLOWING&SALTING OF 1144 3RD ST LOT D 2626 2,387.50 (3,722.50)
11/25/2022 CD CHK SUMMIT LAWNCARE & SNOWPLOWING 545330 1,335.00 (2,387.50)
11/25/2022 CD CHK TERRASCAPE ARCHITECTS INC 545331 2,387.50 0.00
12/07/2022 AP INV RENT OLD LOBBY:BARTENDER-CLEAN UP-EVENT 1482-65-65-7203 330.00 (330.00)
12/07/2022 AP INV SALTING W LIQUIID 46940 960.00 (1,290.00)
12/09/2022 CD CHK FRAUENTHAL CENTER 545353 330.00 (960.00)
12/09/2022 CD CHK SUMMIT LAWNCARE & SNOWPLOWING 545403 960.00 0.00
12/27/2022 AP INV BUSINESS CARDS DAVE ALEXANDER 97304 74.50 (74.50)
01/03/2023 AP INV DOWNTOWN BID-VEGETATION CONTROL - DAVE A 46172 600.00 (674.50)
01/03/2023 AP INV DOWNTOWN BID MONTHLY SNOW REMOVAL PAYMEN 46946 1,110.00 (1,784.50)
01/06/2023 CD CHK DOBB PRINTING 30356(A) 74.50 (1,710.00)
01/06/2023 CD CHK SUMMIT LAWNCARE & SNOWPLOWING 545474 1,935.00 225.00
01/07/2023 AP INV DOWNTOWN BID MONTHLY SNOW REMOVAL 46945 225.00 0.00
01/10/2023 AP INV 1144 3RD ST SNOW REMOVAL 2630 2,387.50 (2,387.50)
01/13/2023 CD CHK TERRASCAPE ARCHITECTS INC 545570 2,387.50 0.00
01/23/2023 AP INV THE CHEESE LADY - cookie crawl 01/11/2023 160.00 (160.00)
01/23/2023 CD CHK BANK OF AMERICA 30787(E) 160.00 0.00
01/31/2023 287-000-202 END BALANCE 14,539.00 10,039.00 0.00
UNCLASSIFIED: Unclassified 14,539.00 10,039.00 0.00
TOTAL FOR DEPARTMENT 000 14,539.00 10,039.00
TOTAL Liabilities 14,539.00 10,039.00 0.00
Fund Equity
Department 000
Unclassified
07/01/2022 287-000-399 FUND BALANCE UNRESERVED BEG. BALANCE (130,941.91)
02/06/2023 03:50 PM GL ACTIVITY REPORT FOR CITY OF MUSKEGON Page: 2/3
User: jessica.rabe
DB: Muskegon TRANSACTIONS FROM 07/01/2022 TO 01/31/2023
Date JNL Type Description Reference # Debits Credits Balance
287-000-399 FUND BALANCE UNRESERVED (Continued)
01/31/2023 287-000-399 END BALANCE 0.00 0.00 (130,941.91)
UNCLASSIFIED: Unclassified (130,941.91)
TOTAL FOR DEPARTMENT 000
TOTAL Fund Equity (130,941.91)
Revenues
Department 000
TAXES & SPECIAL ASSESSMENTS
07/01/2022 287-000-451 SPECIAL ASSESSMENTS BEG. BALANCE 0.00
07/06/2022 CR RCPT SUMMARY CR POSTING: 07/06/2022 SPEC 766.66 (766.66)
09/22/2022 CR RCPT SUMMARY CR POSTING: 09/22/2022 SPEC 4,000.00 (4,766.66)
01/31/2023 287-000-451 END BALANCE 0.00 4,766.66 (4,766.66)
4100: TAXES & SPECIAL ASSESSMENTS 4,766.66 (4,766.66)
FINES & PENALTIES
07/01/2022 287-000-665-004970 INTEREST INCOME BEG. BALANCE 0.00
07/31/2022 GJ JE INTEREST ON INVESTMENTS 8352 55.66 (55.66)
08/31/2022 GJ JE INTEREST ON INVESTMENTS 8354 54.90 (110.56)
09/30/2022 GJ JE INTEREST ON INVESTMENTS 8451 55.76 (166.32)
10/31/2022 GJ JE INTEREST ON INVESTMENTS 8511 56.61 (222.93)
11/30/2022 GJ JE INTEREST ON INVESTMENTS 8618 55.76 (278.69)
01/31/2023 287-000-665-004970 END BALANCE 0.00 278.69 (278.69)
4700: FINES & PENALTIES 278.69 (278.69)
CONTRIBUTIONS & MISCELLANEOUS
07/01/2022 287-000-674-004805 CONTRIBUTIONS BEG. BALANCE 0.00
01/31/2023 287-000-674-004805 END BALANCE 0.00 0.00 0.00
4800: CONTRIBUTIONS & MISCELLANEOUS 0.00
INTEREST & OPERATING TRANSFERS
07/01/2022 287-000-699-100000 OP. TRANS FROM GENERAL FUND BEG. BALANCE 0.00
01/31/2023 287-000-699-100000 END BALANCE 0.00 0.00 0.00
4900: INTEREST & OPERATING TRANSFERS 0.00
TOTAL FOR DEPARTMENT 000 0.00 5,045.35
TOTAL Revenues 5,045.35 (5,045.35)
Expenditures
Department 000
CONTRACTUAL SERVICES
07/01/2022 287-000-801 BUDGETED CONTRACTUAL SERVICES BEG. BALANCE 0.00
01/31/2023 287-000-801 END BALANCE 0.00 0.00 0.00
5300: CONTRACTUAL SERVICES 0.00
TOTAL FOR DEPARTMENT 000
Department 703 DOWNTOWN MUSKEGON BID
CONTRACTUAL SERVICES
07/01/2022 287-703-801 CONTRACTUAL SERVICES BEG. BALANCE 0.00
09/30/2022 AP INV MUSKEGON BUS FOR BRKFST RACHEL GORMAN 09/19/2022 27.00 27.00
11/14/2022 AP INV KUNTRY COOKIN - DDA 10/31/2022 442.50 469.50
11/16/2022 AP INV SNOW PLOWING:NOV 2022 SEASONAL SHOVEL IN 46700 225.00 694.50
11/16/2022 AP INV SNOW PLOWING:NOV 2022 SEASONAL SNOW PLOW 46701 1,110.00 1,804.50
11/16/2022 AP INV SNOWPLOWING&SALTING OF 1144 3RD ST LOT D 2626 2,387.50 4,192.00
12/07/2022 AP INV RENT OLD LOBBY:BARTENDER-CLEAN UP-EVENT 1482-65-65-7203 330.00 4,522.00
12/07/2022 AP INV SALTING W LIQUIID 46940 960.00 5,482.00
12/27/2022 AP INV BUSINESS CARDS DAVE ALEXANDER 97304 74.50 5,556.50
01/03/2023 AP INV DOWNTOWN BID-VEGETATION CONTROL - DAVE A 46172 600.00 6,156.50
01/03/2023 AP INV DOWNTOWN BID MONTHLY SNOW REMOVAL PAYMEN 46946 1,110.00 7,266.50
01/07/2023 AP INV DOWNTOWN BID MONTHLY SNOW REMOVAL 46945 225.00 7,491.50
01/10/2023 AP INV 1144 3RD ST SNOW REMOVAL 2630 2,387.50 9,879.00
01/23/2023 AP INV THE CHEESE LADY - cookie crawl 01/11/2023 160.00 10,039.00
02/06/2023 03:50 PM GL ACTIVITY REPORT FOR CITY OF MUSKEGON Page: 3/3
User: jessica.rabe
DB: Muskegon TRANSACTIONS FROM 07/01/2022 TO 01/31/2023
Date JNL Type Description Reference # Debits Credits Balance
287-703-801 CONTRACTUAL SERVICES (Continued)
01/31/2023 287-703-801 END BALANCE 10,039.00 0.00 10,039.00
07/01/2022 287-703-810 PUBLIC RELATIONS BEG. BALANCE 0.00
01/31/2023 287-703-810 END BALANCE 0.00 0.00 0.00
5300: CONTRACTUAL SERVICES 10,039.00 10,039.00
SUPPLIES
07/01/2022 287-703-728 OFFICE SUPPLIES BEG. BALANCE 0.00
01/31/2023 287-703-728 END BALANCE 0.00 0.00 0.00
07/01/2022 287-703-731 POSTAGE BEG. BALANCE 0.00
01/31/2023 287-703-731 END BALANCE 0.00 0.00 0.00
5200: SUPPLIES 0.00
OTHER FINANCING USES
07/01/2022 287-703-995-300000 OPER. TRANS TO DEBT SERVICE BEG. BALANCE 0.00
01/31/2023 287-703-995-300000 END BALANCE 0.00 0.00 0.00
5900: OTHER FINANCING USES 0.00
TOTAL FOR DEPARTMENT 703 DOWNTOWN MUSKEGON BID 10,039.00 0.00
TOTAL Expenditures 10,039.00 10,039.00
TOTAL FOR FUND 287 DOWNTOWN MUSKEGON BID 29,623.35 29,623.35 0.00
Muskegon Downtown Business Improvement District
Agenda item B for 2-14-23
Financial transition 12-31-23 and beyond
Requesting party: City Economic Development
Outline of request: Staff is giving some suggested direction as to the providing and funding of
downtown services as the BID ends its special assessments.
Background: As the BID ends its special assessments in 2023, the Downtown Development
Authority is being asked to pick up summer landscaping and winter snow removal services.
Staff comments: The BID will pay for summer landscaping and a final winter for snow removal
before ending Dec. 31, 2023. I would expect about $80,000 or more in fund balance to be
remaining at the end of the year. Snow removal costs have been down this season so far.
Please see the attached staff memo projecting BID and DDA finances through 2027.
Staff recommendation: This is for background and context, none at this time.
Suggested motion: None. This item is for discussion.
To: Downtown stakeholders
From: Dave Alexander, downtown manager
Re: Financing downtown services
Date: 1-31-2023
Bids for downtown summer landscaping services came in more reasonable than some of us had
expected. The bids offer the city and Downtown Development Authority some time to come up
with a long-term, sustainable plan for funding what can be expected to be increasing needs for
downtown services as more and more residents and businesses move into the downtown
district.
Here is a back-of-the-napkin look at downtown financial resources and service needs for the
next several years. Let’s start with some assumptions that require both Business Improvement
District and DDA board approvals:
1. The BID-DDA-City will accept the landscaping bids submitted late in 2022. The city and
private contractors will continue snow removal services.
2. The BID-DDA will pick up the landscaping costs of Western Avenue, Third Street and the
planters/flowers, totaling $38,340 the first year taking the lowest bids.
3. The Business Improvement District will end as of Dec. 31, 2023, eliminating $114,000 in
annual revenues and transferring an estimated $69,000+ fund balance to the DDA at the
beginning of 2024.
4. The DDA will pick up the BID summer landscaping and winter snow removal services
going forward. The DDA ends its current fiscal year June 20, 2023 with a fund balance of
$158,776.
5. The DDA going forward – in addition to landscaping and snow removal -- will continue
its current expenditures for arena bond payments, staff salaries/benefits,
streetscape/decorations, marketing, downtown parks and the new façade program. Tax
increment revenues and expenditures will each increase at 5 percent a year going
forward.
Based upon these assumptions, here are the DDA annual financial projections:
FY 23-24
Beginning fund balance: $158,000
Revenues: $470,000 (with the BID funds)
Expenditures: $394,00 (snow removal doesn’t start until FY 24-25)
Ending fund balance: $234,000
FY 24-25:
Beginning fund balance: $234,000
Revenues: $421,000
Expenditures: $490,000 (winter snow removal kicks in)
Ending fund balance: $165,000
FY 25-26:
Beginning fund balance: 165,000
Revenues: $442,000
Expenditures: $514,000
Ending fund balance: $93,000
FY 26-27:
Beginning fund balance: $93,000
Revenues: $464,000
Expenditures: $539,000
Ending fund balance: $18,000
FY 27-28:
Beginning fund balance: $18,000
Revenues: $487,000
Expenditures: $565,000
Ending fund balance: (-$59,000)
Conclusion: With summer and winter downtown services status quo and all current DDA
expenditures status quo, the fund balances of the DDA and BID get downtown to July 2027 with
no need for new revenue sources nor cutting of existing services. But realize that after the BID
ends this year, downtown has annual structural deficits of $70,000 to $75,000.
Muskegon Downtown Business Improvement District
Agenda item C for 2-14-23
Barry’s Landscaping/flowers 2023
Requesting party: City Economic Development
Outline of request: City Department of Public Works in conjunction with the BID, DDA and
Lakeside BID requested private landscape company bids for eight areas of service, including
downtown landscaping and flower planter services. Staff is asking the BID board to approve a
share of the Barry’s contract for 2023.
Background: The summer landscaping bids only received two proposals but the costs were
much lower than anticipated. Staff recommends the BID approve the Barry’s quote and pick up
the cost of bid area 1, 3, 7 and 10 percent of 8. This scope of work includes what the BID had
been receiving from DPW for landscaping and Barry’s for flower service that past three or more
years. Please see the overall explanation of the bid process and results from DPW Director
VanderHeide’s work session presentation to the Muskegon City Commission that is attached.
Your action will be sent on to the Muskegon City Commission for final approval at the Feb. 28
commission meeting.
Staff comments: The total cost of 1, 3, 7 and a portion of 8 is $38,925 for 2023. That compares
to agreements with DPW and Barry’s for the same service at $42,250 for the summer of 2022.
The 2023 savings is $3,325. If approved, the downtown portion of the project will be billed by
city DPW to the BID account. The contract could be extended four more summers and the DDA
is being asked to pick up those future costs.
Staff recommendation: Staff recommends the BID accept a $38,925 share of the city’s 2023
summer landscaping contract with Barry’s Greenhouse and Landscaping.
Suggested motion: I move to accept $38,925 of the city’s landscaping contract with Barry’s
Greenhouse and Landscaping for the 2023 summer and so inform the Muskegon City
Commission.
Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: February 13, 2022 Title: Landscaping Contract
Submitted By: Dan VanderHeide Department: Public Works
Brief Summary: Staff will present the results of the landscaping RFP and a cost share for discussion.
Detailed Summary & Background: Staff has worked with the Downtown BID, DDA, Chamber and
other stakeholders to develop a landscaping contract that covers a wide array of landscaping
services currently provided through the City Parks Department. There is a desire among the
stakeholders to improve the level of service being provided, and a desire among city staff to free
up staffing resources to improve service in other areas of the city parks. The RFP was presented
to the Commission at the November 7, 2022 combined work session and regular meeting.
The contract proposes eight (8) areas identified on the included map, with each area having a distinct
scope of work and a proposed assigned cost share, as a 3-year contract with optional extensions for
a 4th and 5th year. The original RFP included work in the Lakeside area, but those businesses have
decided not to participate at this time.
The DDA and Downtown BID will have a similar discussion earlier in the day on the 13th of February,
specifically to review the cost share proposal that is included herein for your review. The Downtown
BID is expiring, so the organizations are jointly deciding how to fund their share going forward.
Depending on the outcome of all of these discussions, the City will manage the contract and invoice
the other organizations for their share as shown in the attachment.
Goal/Focus Area/Action Item Addressed:
Destination Community & Quality of Life – Enhanced Parks & Recreation Department and Services
Amount Requested: $27,840 Parks/General Amount Budgeted: $0 FY23
$7,920 Farmers Market As Needed FY24
Fund(s) or Account(s): 101-770 (Parks) Fund(s) or Account(s): 101-770 (Parks)
101-808 (Farmers) 101-808 (Farmers)
Recommended Motion: N/A (A future regular session item will approve the contract)
Approvals: Guest(s) Invited / Presenting
Immediate Division Head Information Technology Yes
Other Division Heads Communication No
For City Clerk Use Only:
Commission Action:
80
Not Shown
Approximately 72 EA planter beds of various Farmers Market
size and shape located throughout the
downtown area, sample pictures attached.
200 Block West Western
Alcoa Square & Splashpad
(Included with Western Avenue Bid Area)
387 Morris Ave & 401 Morris Ave
Parking Lots
(Included with Western Avenue Bid Area)
Shoreline Drive
(Western to
Ottawa)
City Hall
Hackley Park Western Avenue
Third Street Fifth to Terrace
81
(Muskegon to First)
Description BID/DDA City GF CFFMC Farmers Market TOTAL
100%
Bid Area #001 - Western Avenue
$15,700.00 $15,700.00
100%
Bid Area #002 - Hackley Park
$36,500.00 $36,500.00
100%
Bid Area #003 - Third Street
$5,540.00 $5,540.00
100%
Bid Area #004 - City Hall
$6,090.00 $6,090.00
100%
Bid Area #005 - Farmers Market
$7,920.00 $7,920.00
100%
Bid Area #006 - Shoreline Drive
$17,250.00 $17,250.00
100%
Bid Area #007 - Various Flower Pots and Planters
$17,185.00 $17,185.00
10% 90%
Bid Area #008 - Irrigation Startup / Shutdown
$500.00 $4,500.00 $5,000.00
Total $38,925.00 $27,840.00 $36,500.00 $7,920.00 $111,185.00
Bid Tabulation 1 of 1 82
Bid Tabulation ‐ City of Muskegon Downtown Landscaping Bid
DJ's
Landscape
Barry's Greenhouse & Landscaping Mgmt Building Bridges Professional Services
Line
Description Year #1 Year #2 Year #3 Year #4 Year #5 Year #1 ** Year #1 Year #2 Year #3 Year #4 Year #5
Item
1 Bid Area #001 ‐ Western Avenue $ 15,700.00 $ 16,485.00 $ 17,309.25 $ 18,174.71 $ 19,083.45 $ 25,238.00 * * * * *
2 Bid Area #002 ‐ Hackley Park $ 36,500.00 $ 38,325.00 $ 40,241.25 $ 42,253.31 $ 44,635.98 $ 18,581.00 * * * * *
3 Bid Area #003 ‐ Third Street $ 5,540.00 $ 5,817.00 $ 6,107.85 $ 6,413.24 $ 6,733.90 $ 5,500.00 * * * * *
4 Bid Area #004 ‐ City Hall $ 6,090.00 $ 6,394.50 $ 6,714.23 $ 7,049.94 $ 7,402.43 $ 12,529.00 * * * * *
5 Bid Area #005 ‐ Farmers Market $ 7,920.00 $ 8,316.00 $ 8,731.80 $ 9,168.39 $ 9,626.81 $ 15,433.00 * * * * *
6 Bid Area #006 ‐ Shoreline Drive $ 17,250.00 $ 14,662.50 $ 15,395.63 $ 16,165.41 $ 16,973.68 $ 20,597.00 * * * * *
7 Bid Area #007 ‐ Various Flower Pots and Planters $ 17,185.00 $ 18,044.25 $ 18,946.46 $ 19,893.79 $ 20,888.47 $ 14,130.00 $ 12,503.20 $ 12,503.20 $ 12,503.20 $ 12,503.20 $ 12,503.20
8 Bid Area #008 ‐ Irrigation Startup / Shutdown $ 5,000.00 $ 5,500.00 $ 5,775.00 $ 6,063.75 $ 6,366.94 $90/Hour * * * * *
9 Bid Area #009 ‐ Lakeside Commercial District $ 12,460.00 $ 13,083.00 $ 13,737.15 $ 14,424.01 $ 15,145.21 $ 17,462.00 * * * * *
BID NOTES / CONDITIONS
** DJ's bid includes an annual escalator tied to the Social Security Administration's Cost of Living Adjustment (www.ssa.gov/cola) with a 3% minimum annual increase.
Building Bridges bid only on the pots and planters.
Bid Tabulation 1 of 1 83
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Muskegon Downtown Business Improvement District
Agenda item D for 2-14-23
End of BID and decision on fund balance
Requesting party: City Economic Development
Outline of request: Staff would like the BID board to formally declare that it will not seek
another renewal of its special assessments and if that is the case how it wants to spend its fund
balance.
Background: There should be $70,000 to $80,000 in fund balance as of Dec. 31, 2023 and snow
removal services through the winter of 2023-24 in place.
Staff comments: The BID will pay for summer landscaping and a final winter for snow removal
before ending Dec. 31, 2023. I would expect about $80,000 or more in fund balance to be
remaining at the end of the year. Snow removal costs have been down this season so far.
Please see the attached staff memo projecting BID and DDA finances through 2027.
Staff recommendation: Formally approve a motion not to seek renewal of the BID if that is the
board’s consensus. If ending Dec. 31, 2023, the BID should forward its fund balance to the
Muskegon Downtown Development Authority for continuation of downtown services.
Suggested motion: Not needed at this time. Actions can come at the next BID board meeting.