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Downtown Muskegon Business Improvement District
October 31, 2022
Special Meeting Minutes
Muskegon City Hall
933 Terrace St, Muskegon, MI 49440
1. Call to Order: 8:04am
2. Public Comment: None
3. Consent Agenda
a) Approval of Agenda
b) Approval of Minutes from the meeting Feb. 22, 2022 and special meeting July 18,
2022
c) Acceptance of financial statements as of Sept. 30, 2022
Motion to approve the consent agenda: Kiel Reid
Support: Bruce Lindstrom
All voted in favor.
4. New Business
a. Review of downtown landscaping since special meeting in July – discussion only, no
action taken.
b. BID-DPW snow removal LOU 2022-23: Staff is asking the BID board to consider a
sidewalk snow removal services letter of intent with the city Department of Public
Works for the winter 2022-23.
Background: The BID has purchased city DPW services since 2017 after requesting
private sector quotes. The BID board has paid for sidewalk snow removal and one mild
winter provide the resources for the city to purchase a piece of equipment to clear and
salt the downtown sidewalks. With the current BID special assessment, DPW and the
BID has an overall signed Letter of Understanding through spring of 2023, which is in the
packet.
Staff comments: Staff has worked with DPW to update the LOU for this winter season.
The price has been increased by 8 percent and includes "pet friendly11 deicing
materials. The footprint on weekends includes a half block of Western northwest of
Second Street for the Leonard. The update also outlines those properties with sidewalk
encouragements that do not allow for city equipment to serve. It also notes that the
Frauenthal Center snow melt system does not need service.
Motion: I move to approve the letter of understanding between the BID and city DPW
as presented for 2022-23 winter snow removal services.
Motion to approve: Kiel Reid
Support: John Riegler
All voted in favor.
c. Third Street Parking Low Snow Agreement 2022-23: Staff is asking the BID board to
consider a Third Street parking lot agreement with Terrascape Architects Inc. snow
removal in Midtown at 1144 Third for the winter of 2022-23.
Background: The past few winters, the BID board increased snow removal services to
include a private parking lot at 1144 Third that is used by the entire Midtown district for
customer parking. Terrascape has provided that service, snow removal and deicing.
Staff recommendation: To approve a 2022-23 Midtown parking lot snow removal
agreement with Terrascape Architects.
Motion: I move to approve a $4,775 agreement with Terrascape Architects to provide
2022-23 snow removal services in Midtown at 1144 Third.
Motion to approve: Kiel Reid
Support: John Riegler
All voted in favor.
d. Review of BID Snow Agreement with Summit – information only, no action taken.
e. Review of DPW’s draft landscaping RFB for downtown – information only, no action
taken.
f. Approval of 2023 BID Budget and Work Plan: Staff is requesting the BID review and
approval a proposed 2023 budget and work plan.
Background: This is the third year of a three-year special assessment for the Downtown
Muskegon Business Improvement District, which ends Dec. 31, 2023. The budget has
covered summer landscaping, winter snow removal and downtown management
through the Muskegon Downtown Development Authority. The BID enters 2023
financially healthy with an estimate of more than $85,000 in fund balance.
Staff recommendation: To approve a recommended 2023 budget and work plan.
Motion: I move to approve the recommended 2023 budget and work plan for the
Muskegon Downtown Business Improvement District.
Motion to approve: John Riegler
Support: B. Lindstrom
All voted in favor.
g. Discussion of the BID’s future and sustainable plan for downtown services –
information only, no action taken.
h. Michigan Downtown Association Social Event, Nov 3, 5:30pm – information only, no
action taken.
5. Other Business
a. Next meeting February 27, 2023 or the call of the chair.
6. Adjournment
9:30am
No Objection
Minutes produced and submitted by Samantha Pulos, Planner, Planning Department, City of
Muskegon.