Civil Service Minutes 07-11-2013

View the PDF version Google Docs PDF Viewer

         MUSKEGON BOARD OF CIVIL SERVICE COMMISSIONERS
                      Regular Meeting Minutes
                      Thursday, July 11, 2013
                   4:00 p.m. City Hall, Room 203

************************************************************************************
I.   CALL TO ORDER
     The meeting was called to order by Commissioner David-George Newsome
     at 4:03 p.m.

     Also present was Commissioner David Wendtland and Kristen Wade,
     Human Resources Deputy Director.

     Also present was LeighAnn Archer.

 II. MINUTES
     The minutes of the April 16, 2013 regular Civil Service Commission
     meeting were reviewed.

     Motion was made by David Wendtland and seconded by David-
     George Newsome to approve the regular minutes of the April 16,
     2013 meeting.
                              Motion Carried.

III. ACTION AGENDA
  A. Secretary to the City Manager Job Description. Kristen Wade said that
     this job description does not have any changes to the qualifications for
     education or experience. There were some clarification and additions to
     the essential duties, to include: coordinates labor negotiations, finalize
     and process City Manager’s performance evaluations, prepares accounts
     payable and receivable, and maintain records.

     Motion was made by David Wendtland and seconded by David-
     George Newsome to approve the Secretary to the City Manager Job
     Description.


                                             Motion Carried

  B. Deputy City Clerk Job Description. Kristen said that the essential job
     functions are the same. They are requesting two years of related work
           experience, which is the same and adding that this should include two
           years of experience administering elections. Under “Certificates and
           Licenses” they would like to add the ability to become a notary and a
           passport agent. This addition would expect the person hired to become a
           notary and a passport agent after hire, if not already certified/licensed.

           Motion was made by David-George Newsome and seconded by David
           Wendtland to approve the Deputy City Clerk Job Description update.

                                                                      Motion Carried.

 IV. OLD BUSINESS
     In the April 16, 2013 meeting it was requested by Terees Williams that the
     Civil Service Commission meetings be held at a later time in the day so
     that employees can attend. David Wendtland said we could change the
     time from the existing 4:00 pm start to 5:00 pm, and could also
     accommodate employees that may have an action item that work second
     or third shift and start the meeting accordingly on an as-needed basis.

           Motion was made by David Wendtland and seconded by David-
           George Newsome to approve the Civil Service Commission meeting
           start time from 4:00 pm to 5:00 pm each month.

                                                                      Motion Carried.

           David Wendtland asked how the process is going getting personnel policy
           and procedures. Kristen said that she and Deborah Groeneveld have
           started looking at them. She asked the board if they were wanting a
           recommendation for changes. The board said yes that the policy has to
           be updated and it needs structural changes. They are looking to have
           this by late fall. David-George Newsome said that if this could be
           replicated like what County of Muskegon Human Resources currently
           does as it relates to minimum qualifications; i.e., if a person doesn’t meet
           the minimum qualifications, they immediately receive a letter stating as
           such.

 IX.        OTHER BUSINESS
            None

   VI. ADJOURNMENT
       The meeting adjourned at 4:13 p.m.


H:\WPDATA\Kota\Civil Services\CIVIL SERVICE MINUTES 7-11-13.doc




                                                                  2

Top of Page


Sign up for City of Muskegon Emails