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MUSKEGON BOARD OF CIVIL SERVICE COMMISSIONERS
Regular Meeting Minutes
Thursday, July 11, 2013
4:00 p.m. City Hall, Room 203
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I. CALL TO ORDER
The meeting was called to order by Commissioner David-George Newsome
at 4:03 p.m.
Also present was Commissioner David Wendtland and Kristen Wade,
Human Resources Deputy Director.
Also present was LeighAnn Archer.
II. MINUTES
The minutes of the April 16, 2013 regular Civil Service Commission
meeting were reviewed.
Motion was made by David Wendtland and seconded by David-
George Newsome to approve the regular minutes of the April 16,
2013 meeting.
Motion Carried.
III. ACTION AGENDA
A. Secretary to the City Manager Job Description. Kristen Wade said that
this job description does not have any changes to the qualifications for
education or experience. There were some clarification and additions to
the essential duties, to include: coordinates labor negotiations, finalize
and process City Manager’s performance evaluations, prepares accounts
payable and receivable, and maintain records.
Motion was made by David Wendtland and seconded by David-
George Newsome to approve the Secretary to the City Manager Job
Description.
Motion Carried
B. Deputy City Clerk Job Description. Kristen said that the essential job
functions are the same. They are requesting two years of related work
experience, which is the same and adding that this should include two
years of experience administering elections. Under “Certificates and
Licenses” they would like to add the ability to become a notary and a
passport agent. This addition would expect the person hired to become a
notary and a passport agent after hire, if not already certified/licensed.
Motion was made by David-George Newsome and seconded by David
Wendtland to approve the Deputy City Clerk Job Description update.
Motion Carried.
IV. OLD BUSINESS
In the April 16, 2013 meeting it was requested by Terees Williams that the
Civil Service Commission meetings be held at a later time in the day so
that employees can attend. David Wendtland said we could change the
time from the existing 4:00 pm start to 5:00 pm, and could also
accommodate employees that may have an action item that work second
or third shift and start the meeting accordingly on an as-needed basis.
Motion was made by David Wendtland and seconded by David-
George Newsome to approve the Civil Service Commission meeting
start time from 4:00 pm to 5:00 pm each month.
Motion Carried.
David Wendtland asked how the process is going getting personnel policy
and procedures. Kristen said that she and Deborah Groeneveld have
started looking at them. She asked the board if they were wanting a
recommendation for changes. The board said yes that the policy has to
be updated and it needs structural changes. They are looking to have
this by late fall. David-George Newsome said that if this could be
replicated like what County of Muskegon Human Resources currently
does as it relates to minimum qualifications; i.e., if a person doesn’t meet
the minimum qualifications, they immediately receive a letter stating as
such.
IX. OTHER BUSINESS
None
VI. ADJOURNMENT
The meeting adjourned at 4:13 p.m.
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