Approved Agreements and Contracts City of Muskegon/Muskegon Public Schools Cost Sharing Agreement 6-22-21

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                      Agenda Item Review Form
                                                    us                              GO
                          Muskegon City Commission

Commission Meeting Date: June 22 nd , 2021               Title: City of Muskegon / Muskegon Public
                                                         Schools Cost Sharing Agreement

Submitted By: Leo Evans                                  Department: Public Works


Brief Summary: Staff is requesting approval of a cost sharing agreement with Muskegon Public
Schools related to completion of several utility relocations required to facilitate construction of the
MPS High School and MPS Middle School capital projects.


Detailed Summary: Staff has worked with Muskegon Public Schools to identify several city owned
utility lines that required relocation to allow for capital projects to take place at the Muskegon High
School Campus as well as the proposed Muskegon Middle School Campus.


At the High School campus there are existing active sanitary sewer line and an existing active
storm sewer line located in the vacated Jefferson Street ROW north of Southern Avenue that
require removal and rerouting to allow for work at the high school site.


At the proposed Middle School campus there is an existing active storm sewer line located in the
vacated Clinton Avenue ROW south of Dale Avenue that requires rerouting to allow for planned
work at the middle school site.


Staff worked with MPS and our Engineers (Prein & Newhof) to develop a solution that could be
constructed in conjunction with the ongoing work on Peck Street to eliminate the utility conflicts
and allow for the MPS projects to continue without interruption . The total cost for this work is
estimated at $571,627 .01 ($505,127.01 Construction Contract+ $66,500 Engineering). Of that
total Muskegon Public Schools is responsible for $468 ,980.36 and the City of Muskegon would be
responsible for $102,646 .65 due to staff recommending an alternative routing at the High School
site that better fits in with the long term management of the utility system .


MPS has also reviewed this document and is agreeable to the terms.


A change order to incorporate this work into the Peck Street project will be prepared at a later date
and brought for consideration by this board as it relates to adding this work into the ongoing project
via a change order.

Amount Requested: $ O                                  Amount Budgeted: $ O
Affirmative Action
(231 )724-6703
                                                     MUSKEGON
FAX (231)722-1214

Assessor/
Equalization Co.
(231)724-6386
FAX (231)724-1129

Cemetery/Forestry
(231 )724-6783
FAX (231)724-4188                                     West Michigan's Shoreline City
                                                          www.shorellneclty.com
City Manager
(231 )724-6724
FAX (231)722-1214                              Letter of Understanding Between
Clerk
(231 )724-6705                        The City of Muskegon & Muskegon Public Schools
FAX (231 )724-4178

Comm. & Neigh.
                      Muskegon Public Schools is undertaking a number of capital projects on their campuses throughout
Services              the city. Two of those projects (High School and Middle School) require the relocation of existing
(231)724-6717
FAX (231)726-2501     City of Muskegon utility facilities to allow for construction.
Computer Info.
Technology
                      Muskegon Public Schools and the City of Muskegon acknowledge that the relocation of these lines is
(231 )724-4126        necessary to complete the planned upgrades. Further, Muskegon Public Schools and the City of
FAX (231)722-4301
                      Muskegon acknowledge that the expense to relocate these lines in the most cost effective manner
Engineering
(231 )724-6707
                      possible is the financial responsibility of Muskegon Public Schools. Lastly, Muskegon Public
FAX (231)727-6904     Schools and the City of Muskegon acknowledge that the designs presented by Muskegon Public
Finance               Schools and included as Exhibit A and Exhibit B represent the most cost effective manner of
(231)724-6713
FAX (231)726-2325     accomplishing the needed relocations.
Fire Department
(231 )724-6795
FAX (231 )724-6985
                      The City of Muskegon agrees to the following:
Human Resources
Co. (Civil Service)
(231 )724-6442           •    To incorporate additional work into the ongoing Peck Street project (92010) outlined in the
FAX (231 )724-6840            attached Exhibit E (Final Plans) that will eliminate the utility conflicts on both the middle
Income Tax                    school and high school sites during the 2021 construction season.
(231 )724-6770
FAX (231 )724-6768

Mayor's Office
                         •    To incorporate the work into the ongoing Peck Street project in accordance with the city
(231 )724-670 I               purchasing policy via a change order with the total amount as outlined in the attached Exhibit
FAX (231)722-1214
                              F (Estimated Construction Costs).
Planning/Zoning
(231 )724-6702
FAX (231 )724-6790
                          •   To accept and amendment to the Engineering Services Agreement with Prein & Newhof to
Police Department             complete the engineering for this additional work as outlined in Exhibit G (Engineering
(231)724-6750
FAX (231)722-5140             Amendment).
Public Works
(231)724-4100             •   To finance the cost of the work, and upon completion to invoice Muskegon Public Schools for
FAX (231 )722-4188
                              their reasonable portion of the actual cost of the completed work.
SafeBuilt
(Inspections)
(231 )724-6715
FAX (231)728-4371
                          •   To keep Muskegon Public Schools updated of the project status and allow for feedback and
                              comment from Muskegon Public Schools during the project progress.
Treasurer
(231 )724-6720
FAX (231 )724-6768
                          •   To fully vacate any remaining utility rights held by the City of Muskegon that were required
Water Billing
(231 )724-67 I 8
                              for lines to be abandoned as shown in Exhibit C (High School) and Exhibit D (Middle
FAX (231)724-6768             School).
Water Filtration
(231)724-4106
FAX (231)755-5290             City of Muskegon, 933 Terrace Street, P.O. Box 536, Muskegon, MI 49443-0536
                                                     http://www.shorelinecity.com
                                                MUSKEGON


                                                West Michigan's Shoreline City
                                                    www.shorellneclty.com




Muskegon Public Schools agrees to the following:

   •   To turn over control of the utility relocation projects to the City of Muskegon.

   •   To reimburse the City of Muskegon for the actual cost of the work upon completion of the work and final
       invoicing from the City. Muskegon Public Schools will not be responsible to reimburse for the additional block
       of Sanitary Sewer work on Southern between Sanford and Peck as this option was selected by the City as
       prefe1Ted over the original design presented by MPS.

   •   To accept as private utilities under Muskegon Public Schools ownership any utility lines remaining in service
       within the vacated utility easements and right-of-ways. These lines are shown approximately in Exhibit C and
       Exhibit D.



                                             City of Muskegon




                                             ATTES~                 ~~
                                                               -v--._
                                                Ann Meisch, City Clerk


                                             Muskegon Public Schools


                                             BY

                                                Bill O'Brien, President- Board of Education

                                             ATTEST

                                                Lynnette Marks, Secretary-Board of Education




                        City of Muskegon, 933 Terrace Street, P.O. Box 536, Muskegon, MI 49443-0536
                                                http://www.shorelinecity.com
                                               MUSKEGON



                                                WeBt Michigan's Shoreline City
                                                    www.ahorellneclly.com




\1uskegon Public Schools agrees to the following:

   •   To turn over control of the utility relocation projects to the City of Muskegon.

   •   To reimburse the City of Muskegon for the actual cost of the work upon completion of the work and final
       invoicing from the City. Muskegon Public Schools will not be responsible to reimburse for the additional block
       of Sanitary Sewer work on Southern between Sanford and Peck as this option was selected by the City as
       preferred over the original design presented by MPS.

   •   To accept as private utilities under Muskegon Public Schools ownership any utility lines remaining in service
       within the vacated utility easements and right-of-ways. These lines are shown approximately in Exhibit C and
       Exhibit D.



                                             City of Muskegon




                                             ATTEST        Dx-7
                                                          Q_~
                                                 Lynnette Marks, Secretary - Board of Education




                        City of Muskegon, 933 Terrace Stl'eet, P.O. Box 536, Muskegon, Ml 49443-0536
                                               hltp://www.shorelinecity.com
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City of Muskegon Utility Map                                                            Date: 3/11/2021
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                           Approximate area of vacated utility easements            9    Sanitary Service Points

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City of Muskegon Utility Map                                                                Date: 3/11/2021




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    Owner:
       City of Muskegon
    Project Title:
       Muskegon Public School Project- Southern Avenue and Dale Avenue
    Date:                                                                            Project#:
       June 8, 2021                                                                     2190730


       Dale
     Item
      No.          Description                                       Quantity            Unit              Unit Price          Total Amount
    Southern Avenue- Jefferson to Sanford
        6       Dr Structure, Rem                                         9              Ea                   $250.00                $2,250.00


         7      Sewer Rem, Less than 24 inch                             490             Ft                       $7.00               $3,430.00


         9      Sewer, Abandon, Less than 20 inch                         65             Ft                       $5.00                 $325.00


        II      Curb and Gutter Rem                                      366             Ft                       $3.50               $1,281.00


        12      Pavt, Rem                                                320            Syd                       $5.50               $1,760.00


        13      HMA Surface, Rem                                         1,500          Syd                       $2.50               $3,750.00


        14      Sidewalk, Rem                                             40            Syd                       $5.00                 $200.00


        16      Erosion Control, Inlet Protection, Fabric Drop            9              Ea                   $170.00                 $1,530.00


        17      Machine Grading, Modified                                 3.8            Sta               $2,500.00                  $9,500.00


        18      Aggregate Base, 9 inch, Modified                         1,500          Syd                     $12.00              $18,000.00


        19      HMA,5EI                                                   170           Ton                     $82.80              $14,076.00


        20      HMA,4E3                                                  170            Ton                     $81.98              $13,936.60


        22      Driveway, NonreinfConc, 6 inch                            70            Syd                     $40.00                $2,800.00


        23      Curb and Gutter, Cone. Det F4                            366              Ft                    $14.00                $5,124.00


        24      Sidewalk, Cone, 4 inch                                    150            Sft                      $3.00                  $450.00


        26      Sidewalk Ramp, Cone, 6 inch                               120            Sft                      $5.50                  $660.00


        27      Detectable Warning Surface                                10              Ft                    $48.00                   $480.00




pagelof6                                                                      S:\20/912190730 City ofM11skegon\COR1Est 2021-06-08 Mi'S - Dale and Southt!m
Prein&Newhof
E11gi11cc1-s • St1rvcyors • Elt\'i n>11111cntal • l.almrr)'



     Item
      No.           Description                                   Quantity          Unit               Unit Price          Total Amount
    Dale Avenue
         6       Dr Structure, Rem                                   2              Ea                    $250.00                   $500.00


         7       Sewer Rem, Less than 24 inch                        60              Ft                       $7.00                 $420.00


         8       Sewer Rem, 24 inch and Greater                      30              Ft                     $10.00                  $300.00


        II       Curb and Gutter Rem                                330              Ft                       $3.50               $1,155.00


        12       Pavt, Rem                                           46             Syd                       $5.50                  $253.00


        13       HMA Surface, Rem                                   622             Syd                       $2.50               $1,555.00


        14       Sidewalk, Rem                                       22             Syd                       $5.00                  $110.00


        16       Erosion Control, Inlet Protection, Fabric Drop      4              Ea                    $170.00                   $680.00


        17       Machine Grading, Modified                          3.3             Sta                $2,500.00                  $8,250.00


        18       Aggregate Base, 9 inch, Modified                   622             Syd                     $12.00                $7,464.00


        19       HMA,5EI                                             72            Ton                      $82.80                $5,961.60


        20       HMA,4E3                                             72            Ton                      $81.98                $5,902.56


        22       Driveway, NonreinfConc, 6 inch                      46             Syd                     $40.00                $1,840.00


        23       Curb and Gutter, Cone. Det F4                      330              Ft                     $14.00                $4,620.00


        24       Sidewalk, Cone, 4 inch                             100             Sft                       $3.00                 $300.00


        26       Sidewalk Ramp, Cone, 6 inch                         95             Sft                       $5.50                  $522.50


        27       Detectable Warning Surface                          5               Ft                     $48.00                  $240.00


        28       Turf Restoration                                   3.3             Sta                   $500.00                 $1,650.00


        52       Sewer, Cl E, 12 inch, Tr Det B                      56              Ft                     $50.00                $2,800.00


        56       Sewer, Connect to Ex. 12"                           2               Ea                   $650.00                 $1,300.00


        62       Dr Structure, 48 inch dia                                          Ea                 $1,700.00                  $1,700.00


        63       Dr Structure, 60 inch dia                           4              Ea                 $3,400.00                $13,600.00




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E11gi11ccrs• St1rn:yors • En\·i n>nn1c11ral • l .almratt>I)'



     Item
      No.           Description                                                               Quantity            Unit              Unit Price         Total Amount

        64      Rebuild Dr Strncture, 60 inch dia                                                 -1              Ea                $4,000.00                -$4,000.00


        65      Dr Structure Cover, Type B                                                        5               Ea                   $800.00                $4,000.00


        66      Dr Structure Cover, Type K                                                        I               Ea                   $975.00                   $975.00


       115 Sewer, Cl E, IO inch, Tr Det B                                                         8               Ft                     $45.00                  $360.00


       118 Sewer, Connect to Ex. IO"                                                              I               Ea                   $600.00                   $600.00


     Extra Dr Structure, Doghouse, 84 inch Dia                                                    I               Ea                $9,818.51                 $9,818.51


      Extra Sewer, Cl E, 36 inch, Tr Det B                                                       719              Ft                   $129.61              $93,189.59


      Extra Sewer, Bulkhead, 12 inch                                                              3               Ea                   $375.00                $1,125.00


      Extra Sewer, Connect to Ex. 36"                                                              I              Ea                $1,250.00                 $1,250.00


                                                                                         Dale Avenue Subtotal:                                           $168,441.76

                                                               Southern Avenue (Jefferson to Sanford) Subtotal:                                         $234,038.60

                                                                   Southern Avenue (Sanford to Peck) Subtotal:                                          $102,646.65

                                                                            Total Project Construction Cost:                                          $505,127.01




page 6 of6                                                                                             S:\2019\2190730 City ofMmkegm1\COR1Hst 2021-06-08 Ml\\' -Dale and .\'outlwm
Prein&Ne-whof
 Engin ee rs ■ S11n'eyors ■ Environm e ntal ■   Laboratory




March 23 , 2021
2190730

Mr. Leo Evans, P.E.
City of Muskegon
1350 Keating Avenue
Muskegon,MI49442

RE:       Peck Street and Muskegon Public Schools Revisions

Dear Leo:

At your request we have prepared the following proposal for three revisions that you have requested for
the Peck Street project. The cost for the Arthur revision is based on actual costs spent to complete the
revisions, the other two items are based on the information provided by you to us for the scope of work.

Arthur Street Redesign:

After bids were received the City requested a realignment of the Arthur/Peck intersection. This revision
has been completed and is awaiting final Change Order pricing from the Contractor. With this revision we
also included the necessary plan revisions to revise the Southern and Peck Street intersection to be a four
way stop per your request. The total fee for this work is $4,500.

Southern A venue Sanitary Sewer Extension:

The Muskegon Public Schools has requested that the 8-inch sanitary sewer extending through the vacated
Jefferson Street right-of-way be rerouted so that it no longer extends north of Southern A venue. This will
allow for an addition to the high school to be completed. At your request we have prepared a fee to
complete the design and construction phase for extending a new 8-inch sanitary sewer from Peck Street to
Jefferson Street on Southern A venue. This will intercept the Jefferson Street sewer and send it north into
the new Peck Street sanitary sewer. This work will require full reconstruction of the roadway of Southern
Avenue from Peck to Sanford Street as well as replacement of the existing storm sewer in this block. Our
proposal includes topographic survey, design, permitting, drafting, two weeks of full-time construction
observation and construction phase administration to add this project to the Peck Street project. This fee
is not set up to provide a standalone project outside the current Peck Street project. Our proposed fee for
this work is $34,700.

The construction work for this sewer would require closing Sanford Street, which is the detour route for
the Peck Street project. We will have to work with the Contractor to open Peck Street for a time to allow
this work to be completed prior to the school year. We have estimated the construction cost to be
approximately $233,000.

Dale A venue Storm Sewer:

The Muskegon Public Schools has requested that the 36-inch storm sewer extending tlu·ough the Clinton
Street right-of-way be rerouted to allow for construction of a proposed middle school building. At your
request we have prepared a proposal to complete design and construction phase services for this project to
reroute the 36-inch storm from Clinton Street west on Dale A venue to Peck Street, and then south on
Peck Street to Larch A venue.

49 IO Stariha Drive       Muskegon, Ml 4944 I           t.231-798-010 I   f. 231-798-0337   www.preinnewhof.com
Mr. Evans
March 23, 2021
Page 2

Our proposal includes topographic survey, design, drafting, two weeks of full-time construction
observation, and construction phase administration to add this project to the Peck Street project. This fee
is not set up to provide a standalone project outside the current Peck Street project. Our proposed fee for
this work is $31,800.

We have estimated the construction cost for the Clinton Street storm sewer reroute to be approximately
$242,000.

The summary of the proposed fee amendment is:

        Arthur Redesign:                 $4,500

        Southern Sanitary Sewer:         $34,700

        Dale Storm Sewer:                $31,800

        Total:                           $71,000

If approved, we will forward you a Professional Services Agreement Amendment for the proposed work.
If you have any questions or wish to discuss this further, please let us know.

Sincerely,
Prein&Newbof



Matthew R. Hulst, P.E.                             Barbara E. Marczak, P .E.

C: Dave Baker, City of Muskegon

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