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CITY OF
mW” MUSKEGON
a
Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: October 14, 2025 Title: Laketon-Lakeshore Trail Connector
Engineering Change Order
Submitted by: Dan VanderHeide, Public Works Department: Public Works
Director
Brief Summary:
Staff requests approval to enter into an amended Professional Services Agreement with Prein &
Newhof in the amount of $69,590 for final design and construction services related to the Laketon-
Lakeshore Trail Connector.
Detailed Summary & Background:
The Lakeston-Lakeshore Trail Connector is the final piece in a trail system that runs from Hart to
Muskegon, on to Grand Rapids and beyond. It will sit along the east side of Sanford Street and the
west side of Terrace Street from Laketon Avenue to Shoreline Drive, connecting the Laketon Trail and
the Lakeshore Trail. It represents both a connection of two major trail systems as well as a new non-
motorized corridor through, near and to the Marsh Field, McLaughlin, Nelson and Jackson Hill
neighborhoods.
Prein & Newhof was hired in 2021 to help the City obtain funding for and to design the trail. After
advocacy efforts by many in the community, the City was informed in 2023 that the project was
expected to receive about two-thirds of the needed funding from the Transportation Alternatives
Program (TAP) funding through a competitive Michigan Department of Transportation (MDOT) grant
program. Since then, staff and Prein & Newhof have been working hard to meet all the requirements
of that funding program, as well as seeking additional funding to help cover the City's $940,000
match. While none of those additional funding efforts were successful, the City is in a position to
cover the match using funds on hand, and with program requirements met the project is proceeding
to construction in the summer of 2026.
The efforts to meet all requirements of the TAP program, apply for additional funding sources, and
make changes to the preliminary design needed to accommodate future land use changes along
Terrace have effectively used up Prein & Newhof's original contract. While the proposal from Prein &
Newhof details what efforts have been made to date outside the initial scope of their contract, this
amendment will actually provide funds for final design and construction services needed to bring the
project to completion going forward. This project is closely coordinated with the reconstruction of
Apple Avenue, and staff looks forward to Prein & Newhof being able to complete this project next
year using these requested funds.
Goal/Action ltem:
2027 Goal |: Destination Community & Quality of Life - Improved transportation connections
throughout the community
ls this a repeat item?:
Explain what change has been made to justify bringing it back to Commission:
Amount Requested: Budgeted Item:
$69,590 Yes No |x| N/A
Fund(s) or Account(s): Budget Amendment Needed:
Maior Streets (202) Yes x | No N/A
Recommended Motion:
Move approval for staff to enter into an amended Professional Services Agreement with Prein &
Newhof in the amount of $69,590 for final design and construction services related to the Laketon-
Lakeshore Trail Connector.
Approvals: Name the Policy/Ordinance Followed:
Immediate Division x
Head
Information
Technology
Other Division Heads
Communication
Legal Review
Prem&cNewhof
Engineers «Surveyors » Environmental « Laboratory
September 10, 2025
Mr. Dan VanderHeide, P.E.
City of Muskegon
Department of Public Works
1350 Keating Avenue
Muskegon, MI 49442
Re: Professional Engineering Services Amendment for Laketon to Lakeshore Trail NMP
Dear Mr. VanderHeide:
We are submitting this amendment request to cover the additional work scope requested by the City,
and to adjust our contract to better align with the final design scope of the project. As you are aware,
the original contract was signed back in December 2021 prior to final scope development.
Significant work outside the original scope related to SHPO clearances and a very lengthy process
for the TAP application resulted in additional work than was in the original scope. The City also
requested assistance with submitting an MDNR Trust Fund Application and an MEDC RAP Grant
application. The RAP grant application required significant work to develop a preliminary design of
Robert C. Lighton Park improvements. Changes were made to the original alignment along Terrace
Street resulting in additional design and survey work. The original scope of the project included only
a limited survey of Terrace Street with the assumption that the City’s Terrace Street design
documents would suffice for the plan development. With the significant realignment of the pathway
from the original concept, additional topographic survey was required to make sure the grades
worked at all crosswalk locations. The breakdown of the additional costs are as follows:
TAP Application assistance and additional SHPO review $11,980.00
RAP Grant Application and Park Preliminary Design $17,340.00
MDNR Trust Fund Application $10,270.00
Terrace Street Topographic Survey $6,500.00
Design Modifications for new alignment $10,000.00
Construction Phase Scope adjustment $13,500.00
Total $69,590.00
We appreciate your consideration of this amendment and are looking forward to the successful
completion of this project. Please contact us if you have any questions.
Sincerely,
Prein&Newhof
—ret
Matthew R. Hulst, P.E.
Enclosures: Professional Services Amendment
4910 Stariha Drive Muskegon, MI 49441 t. 231-798-0101 f. 231-798-0337 www.preinnewhof.com
S:12022\2220254 City af Muskegon\PRM\prp 2025-09-10 VanderHeide.doc
Prem&eNewhort
Engineers» Surveyors « Environmental » Lahoratory
Project No. 2220254
Professional Services Agreement Amendment
Amendment Number : 2
Project Name: Laketon Lakeshore Trail Connector
P&N Representative: Matt Hulst
Client: City of Muskegon
Client Representative: Dan VanderHeide
AGREEMENT: The Agreement Amendment modifies the original agreement for professional services dated:
December 23, 2021
Client hereby requests and authorizes a change in services in accordance with the following:
SCOPE OF SERVICES MODIFICATION:
Provide assistance for application of MDNR Trust Fund and MEDC RAP Grant and park preliminary design.
Additional fee for revising trail alignment. Revised construction phase services to match revised project scope and
fiscal year for construction. See enclosed September 10, 2025 letter.
SCHEDULE OF SERVICES MODIFICATION:
NA
BUDGET MODIFICATION:
$69,590
METHOD OF COMPENSATION:
[) Lump Sum for Defined Scope of Services
x) Hourly Billing Rates plus Reimbursable Expenses
1) Other:
ADDITIONAL PROVISIONS (IF ANY):
None
Prepared by: Accepted for:
Prein&Newhof, Inc. City of Muskegon /
é
a 2
!-Digtay signed by Jason Wastier
Print Name: — Jason Washler, P.E. Print Name: Dan VanderHeide, P.E.
Title: Vice President Title: Director of Public Works
Date: Date: V7, SL Z Ss
3355 Evergreen Drive, NE Grand Rapids, MI 49525 t.616-364-8491 f. 616-364-6955 www.preinnewhof.com
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