Special Event Application 2024

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Special Events Application

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A special event application is required for any public event held on City property or using City services. The application and fee must be submitted to the Muskegon Department of Public Works at least 45 days prior to the event date. In addition, any events where alcohol is served will require a temporary liquor license, which is handled separately through the Muskegon Police Department. Contact the Police Department at 231.724.6750 for liquor license fees and requirements.

SPECIAL EVENT APPLICATION FEE SCHEDULE

$100 fee for applications submitted 60 days or more prior to the event date.

$250 fee if submitted 46-59 days prior to the event date.

Applications submitted less than 45 days prior to the event date will not be accepted. First time events at Pere Marquette must apply 75 days prior to the event date.

I. EVENT SUMMARY

Event Name(Required)

Event Start Date(Required)

How Many Days(Required)

Event Start Time(Required)

Event End Time(Required)

Event Location(Required)

Setup Start Date(Required)

Setup Start Time(Required)

Tear Down Complete by Date(Required)

Tear Down Complete by Time(Required)

Additional Information About Setup or Tear Down

NOTE: Some City parks require an additional exclusive use fee if your event will utilize the entire park. This includes Hackley Park, Margaret Drake Elliott Park, and the Pere Marquette Ovals center parking lot. Some locations, including the beach, have paid parking in effect from May 15 to September 15. Please see the Special Events fee schedule for further details.

II. APPLICANT INFORMATION

Organization Name(Required)

Applicant's Name / Responsible Party(Required)

Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Phone(Required)

Email(Required)

Contact Name & Phone Number During Event(Required)

Representative must be on site and available during event hours

VI. CITY EQUIPMENT REQUESTED

Indicate the number of each item you’re requesting, below. There are additional fees if you require City staff to transport the items. Labor charges start at $60/hour per person. Larger items may require 2 people to move/transport.

Cardboard Trash Bin

Price: $10.00

$10/each *free delivery available

Fire hydrant use

Price: $100.00

$100/each

55-gallon metal trash cans

Price: $10.00

$10/each

Trash bags

Price: $40.00

$40 per case

Equipment Acquisition

I request that City staff deliver the above items to the event site (for an additional fee)

I agree to pick up and return the above items from/to the Public Works building

The 2 items listed at right are available for your use free of charge, as long as they are picked up and returned to the City’s Public Works building.

No Parking signs

Safety Vests

Are you requesting any other City services or equipment? (use of water, electric, etc.)(Required)

Yes

List other services here:

Are you requesting any STREET CLOSURES(Required)

Yes

IX. STREET CLOSURES

* * * This section must be completed for any event requesting street closures * * *

List the streets you are requesting to close (for example: Western Ave from 3rd to 4th St.), and attach a map or sketch of the event footprint:

List the streets you are requesting to close(Required)

STREET TO BE CLOSED

FROM WHICH INTERSECTION / LOCATION

TO WHICH INTERSECTION

List the streets you are requesting to close (for example: Western Ave from 3rd to 4th St.), and attach a map or sketch of the event footprint:

Attach a map or sketch of the event footprint

Max. file size: 250 MB.

NOTE: There is a $50 fee for each block closed beyond 2 blocks. Any changes to street closures within 30 days of the event date will incur a $50 fee. No changes will be allowed within 14 days of the event date.

**If the street(s) that are closed for your event contain any handicap parking spaces, you will be responsible for relocating that number of reserved handicap spaces to a nearby open street. You can obtain temporary handicap parking signage from our Public Works Department. Provide a site plan showing the location of the relocated parking spaces.

To help ensure the safety of event participants and the public, street closures require the following:

• Police, Fire, DPW and/or City Commission approval. Your completed application will be routed to all necessary parties by the Special Event Coordinator for their approval.

• BARRICADES. Street closures generally require barricades which are provided by the City. Transportation of barricades can incur additional fees for DPW staff labor, and police assistance when deemed necessary by the Public Safety Director. City staff can provide a cost estimate for you upon request to the Special Event Coordinator.

• NO PARKING SIGNAGE. “No Parking” signs must be posted by the applicant 48 hours prior to the street closure in order for Police to enforce the No Parking order. You may pick up the signs at the DPW building at no charge. Staff will provide a digital addendum stating the name of the event and date and time the closures are in effect. The minimum size of addendum is 5 ½” by 8 ½” (half a sheet of paper). Applicants must print and affix the addendum to the no parking signs. All signs must be removed by the applicant at the conclusion of the event and returned to the DPW.

• NOTIFICATION OF AFFECTED PARTIES You must notify property owners along the street closure route and one block surrounding the event footprint of the date and time of street closures. You can do this by delivering a notice in person or by mailing a notice to the property owner. The Department of Public Works can provide you with the names and addresses of property owners along your route, for mailing purposes. The notice shall include the day/date and time that street closures and/or parking restrictions are in effect.

VII. LIABILITY INSURANCE Liability insurance in the amount of $1,000,000 in coverage naming the City of Muskegon as an additional insured is required for all events. You may contact an insurance agent of your choice to obtain liability insurance coverage. Please inform your insurance agent that the wording on the certificate must read: “The City of Muskegon, all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and board members, including employees and volunteers thereof; it is understood and agreed that by naming the City of Muskegon as additional insured, coverage afforded is considered to be primary and any other insurance the City of Muskegon may have in effect shall be considered secondary and/or excess.” An acceptable certificate of insurance must be submitted no later than 10 days before the event date.

Name of Insurance Company/Agent(Required)

An acceptable certificate of insurance must be submitted no later than 10 days before the event date.

Publish event to the online city events calendar?(Required)

Yes - Publish Online

No - Do Not Publish Online

Event Description for Website

Event website link for online calendar.

VII. REQUIREMENTS OF THE SPECIAL EVENT PERMIT
1. Applicant shall comply with all rules and regulations of the City of Muskegon Special Event Policy.
2. Applicant shall comply with all City of Muskegon Ordinances.
3. The applicant organization will save the City of Muskegon harmless from all claims.
4. City staff may require a meeting with applicant organization to help clarify requests for services.
5. Event grounds will be left clean and free of litter. Failure of the applicant to satisfactorily clean the site may result in the City cleaning the site and billing the applicant for its services.
6. The City reserves the right to deny changes to the application once final approval is given.
7. Failure to provide any requested information in a timely manner or providing false information may result in denial or revocation of the special event permit.

Failure to comply with any requirements of the Special Event Permit may result in the denial of future event requests.

With my signature, I certify that I have read and agree to the City of Muskegon Special Event Policy and all items listed on this application. I agree to abide by all applicable ordinances & regulations.

Your Name(Required)

Type your name in lieu of signature

Signature Acknowledgement(Required)

Check here to acknowledge your signature.

Date(Required)

Special Event Application 2024

Special Events Application

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